H365--460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148)
Open Solicitation Posted
- Solicitation number
- 36C24426Q0969
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- 9 VA Medical Facilities In the NCO 4 Service Area
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
VA Network Contracting Office 4 is soliciting quotes on behalf of Veterans Integrated Service Network 4 (VISN 4) for Radiation Safety Officer and medical physicist services under a multiple-award IDIQ task order contract (MATOC), with quotes due November 15, 2026 at 10:00 AM EST. The procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, and the Government reserves the right to make a single award, multiple awards, or no awards. The question period closed October 21, 2026.
The MATOC runs five years, from November 15, 2026 through November 14, 2031, or until the $6.0 million ceiling is reached, whichever occurs first. Typical task orders range from $1,500 to $250,000, with a maximum of $350,000 per order. A contractor not awarded a task order of at least $1,500 during the term receives a guaranteed minimum payment of $1,500 at contract end. A seed task order for Wilmington VA Medical Center will serve as the representative sample for evaluation, and award of that order is not guaranteed.
Services span nine VA Medical Centers in Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon. Wilmington's scope includes three Delaware and New Jersey community-based outpatient clinics (Kent County, Sussex County, and Atlantic County). The NAICS code is 541380 with PSC H365 and a $19 million size standard. Offerors must be registered in SAM at submission and award.
Medical physicist qualifications require board certification from ABR, ABMP, CHP, or CCPM, or a graduate degree with 3 or more years of clinical experience, or a graduate degree with supervised training including 10 CT performance evaluations. Per the Q&A, nuclear medicine personnel must hold one nuclear medicine physics board certification (ABR or American Board of Science in Nuclear Medicine) plus a master's in medical physics. Multiple qualified physicists may be assigned, each covering the modalities for which they are individually qualified. Joint Commission and ACR requirements apply. Dosimetry badges and processing are excluded and managed by the RSO. Required on-site work includes 14 digital radiographic inspections, 5 fluoroscopic, 3 CT, 1 MRI, 2 nuclear medicine cameras, 13 dental units (Wilmington only), 185 aprons, 10 offsite clinic inspections, 12 monthly eight-hour RSO visits, and 7 RSO service days. The updated Wilmington SOW sets performance from December 1, 2026 through November 30, 2027.
Responses require five sections: Administrative/Regulatory, Technical (10-page maximum), Management Plan (7-page maximum), Price, and Past Performance (three references from the past five years maximum). Credentials, equipment lists, and sample reports sit outside the 10-page limit as separate attachments. Unpriced SOW services belong in the Price section. Evaluation is comparative across technical capability, management approach, past performance, and price, with award to the best overall value.
Amendment 0001, posted October 26, 2026, extends the due date to November 15, 2026 at 10:00 AM EST, updates the Seed Order SOW, and answers vendor questions. Offerors must acknowledge the amendment with their proposal, and failure to do so may result in rejection.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to extend the due date to 11-15-2026 at 10:00 AM EST, to update the Wilmington Seed Order Statement of Work, and to answer vendors’ questions.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12 of Federal Acquisition Regulation (FAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24426Q0969.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.
This acquisition is set aside for Service Disable Veteran Owned Small Business (SDVOSB)concerns. The Government reserves the right to make a single award, multiple awards, no awards as a result of this solicitation. The Government may determine that it is in its best interest to make awards to more than one quoter. The NAICS code is 541380 Testing Laboratories and Services and the Product Service Code (PSC) is H365 Inspection Medical, Dental, and Veterinary Equipment and Supplies. The business size standard is $19 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Solicitation number 36C24426Q0969 is issued with the possibility of an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Radiation Safety Officer and Physicist duties at Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon VA Medical Centers. Typical task orders under this contract will range from $1,500.00 to $250,000.00 with a maximum task order limit of $350,000.00. The duration of this MATOC shall be five (5) years, unless the $6,000,000.00 ceiling is met before. If a contractor is not awarded a task order of at least $1,500.00 during the terms of the contract, the contractor will be paid the guaranteed minimum amount of $1,500.00, at the end of the contract.
The Seed Service Task Order may be awarded to one contractor who is awarded one of the MATOC contracts:
Project 460-27-1-132-0001, Wilmington Radiation Safety Officer/Physicists Services.
Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in 36C24426Q0969. All quoters are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. Quoters will be evaluated based on their quoted response to the seed task order for radiation safety officer and radiation physicist services at the Wilmington VAMC. This seed project serves as a representative sample task and will be used to assess each quoter's technical capability, staffing approach, and understanding of the requirements applicable to the overall MATOC scope. Award of the MATOC will be based on this evaluation, with the seed project not guaranteed as an awarded task order.
The period of performance (POP) is estimated to be 11/15/2026 11/14/2031. Should issuance of the IDIQ occur on a different date, the performance period will be adjusted accordingly.
Any award resulting from this solicitation will be issued on a Standard Form 1449.
NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Matthew Wright at matthew.wright6@va.gov. No questions will be answered after 21 October 2026, 10:00 AM EST.
Point of Contact
Matthew Wright
Contract Specialist
Services 3 (Medical Equipment Maintenance Services)
Department of Veterans Affairs/Network Contracting Office 4
Matthew.wright6@va.go
Files
| File | Type | Posted |
|---|---|---|
| Wilmington Seed Task Order Updated.docx | DOCX document | |
| Wilmington RSO Questions.docx | DOCX document | |
| 36C24426Q0969 RSO RFQ Amendment 0001.pdf | ||
| Combined Synopsis 36C24426Q0969 for Radiation Safety and Physicist Finalized.docx | DOCX document | |
| 36C24426Q0969_1.docx | DOCX document | |
| Wilmington Seed Task Order.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| H365--460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148) | Solicitation | |
| H365--460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148) | Solicitation |
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