H259--FY25 Services | Base + 4 | Canandaigua VAMC Generator Maintenance | 528A5
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24225Q0271
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Canandaigua Vamc Canandaigua, New York 14424, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a contractor to provide generator maintenance services for the Canandaigua VA Medical Center located in New York. The requirement encompasses a base year of maintenance services with four additional option years for three specific generators: a 500 KW Cummins, 1 MEG Caterpillar, and a 550 KW Marathon generator. Required services include annual inspections in December, full service maintenance in May, periodic load bank testing, and fuel sample analysis. The contract falls under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $7.5 million. All interested parties must submit capability statements electronically to kyle.pelling2@va.gov by noon EST on February 7, 2025, with the understanding that this is a Request for Information and not a formal solicitation.
No specific set-aside has been designated for this procurement, meaning all responsible sources may submit responses. The maintenance services will be performed during standard business hours (7:00 AM to 4:00 PM, Monday through Friday), with any schedule exceptions requiring advance approval from the Contracting Officer's Representative (COR). Key service requirements include load bank testing every 36 months for the 500 KW Cummins generator at 30% or greater of its nameplate rating, and comprehensive fuel sample analysis during May servicing. While no specific award value is mentioned, the contract structure indicates a potential five-year service arrangement with predictable annual maintenance cycles. The VA has indicated that if sufficient interest is demonstrated, a formal solicitation will be posted on SAM.gov, signaling potential future competitive bidding for this generator maintenance contract.
Notice text
This is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The Canandaigua VA Medical Center 400 Fort Hill Ave, Canandaigua, NY 14424 has a requirement for a contractor to provide one year of maintenance services with the provision of four option years for the generators listed below. The service shall include:
All planned tests and inspection services will be conducted during standard business hours (7:00AM to 4:00PM) on Monday through Friday. Any exceptions to this schedule will need to be approved in advance with the COR.
Annual Inspections shall be performed as scheduled with COR, December of each contract year.
Full Service shall be performed as scheduled with COR, May of each contract year.
Load Bank testing shall be performed as scheduled with COR (performed May) once every 36 months for 500KW Cummins generator (30% or greater of nameplate rating).
Fuel sample will be drawn during May full service and a fuel analysis report will be provided to COR upon completion for these 3 generators: 500 KW Cummins, 1 MEG Caterpillar, and 550 KW Marathon.
EQUIPMENT TO BE SERVICED
The NAICS Code is 811310 Commercial and Industrial Machinery and Equipment Repair and Maintenance with a Small Business size standard of $7.5 million. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the Canandaigua VA Medical Center. This is not a solicitation. If there is sufficient interest, a solicitation shall be posted on SAM.gov. Please send all inquiries to: kyle.pelling2@va.gov by noon EST February 7, 2025. Phone calls will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0271.docx | DOCX document |
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