Guatemala - PMSC - Computer Room Air Conditioning Units

The Department of State, US Embassy Guatemala City, seeks preventive maintenance services for four GFORCE IRC computer room air conditioning units, with quotations due September 9, 2026 at 10:00 AM local time. Amendment No. 1, effective August 28, 2026, extended the deadline from August 7.

Place of performance is Guatemala. This is a firm fixed-price procurement evaluated on lowest price, acceptable, responsible offeror without discussions, though discussions may occur within the competitive range if necessary. The contract covers a base year plus four optional years, commencing in the last quarter of 2026 or first quarter of 2027. The scope comprises quarterly and annual preventive maintenance checks. Contractors must provide trained technicians, all tools and materials, liability and DBA insurance with a $50,000 minimum coverage floor, and proper disposal of hazardous substances. Filter replacements will be furnished by the Embassy; contractors quote labor only. Humidifier canisters are not consumables but must be checked quarterly as part of preventive maintenance. The Data Aire GForce equipment uses chilled water rather than refrigerant; awarded contractors must perform quarterly inventory of spare parts and consumables and submit reports to the Contracting Officer's Representative. Repair labor rates must be provided for potential future work orders, though repairs are excluded from the base contract. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format (maximum 30MB) to GuatemalaBids@state.gov and must include SF-1449, pricing, representations and certifications, IRS Form W-14, SAM registration proof, and evidence of required insurance and licenses. Pricing is in local currency (Quetzales) with Value Added Tax as a separate line item. Payment occurs within 30 days of invoice. The NAICS code is 561210, Facilities Support Services; PSC is H141, Quality Control—Refrigeration, Air Conditioning, and Air Circulating Equipment.