Gardening services for U. S. Embassy, baguio compound, camp john HAY, baguio city
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RP3825Q0079
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Philippines
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide comprehensive gardening services for the U.S. Embassy Baguio Compound located at Camp John Hay in Baguio City, Philippines. This solicitation covers maintenance of approximately 313,278 square meters of embassy property with a covered area of 109,647 square meters, including daily tasks such as grass cutting, edging, trimming, weeding, fertilization, pest control, and storm damage restoration. The contractor must provide all necessary equipment, personnel, and supplies, and is required to have a trained and licensed horticulturist/arborist with at least two years of local experience for technical guidance and semi-annual site inspections. The U.S. Government intends to award the contract to the responsible company submitting an acceptable offer at the lowest price, potentially based on initial quotations without discussions. Important dates include the mandatory pre-quotation conference and site visit held on July 2, 2025, a question deadline of July 7, 2025, and quotations due by July 28, 2025 at 4:00 PM Philippine local time.
This solicitation has no set-aside designation and does not identify any incumbent contractors or potential award values. The contract includes a base year with four one-year option periods, operating under an indefinite-delivery/indefinite-quantity approach with service areas ranging from a minimum of 400 to a maximum of 22,000 square meters annually. Working hours are specified as Monday through Saturday from 7:30 AM to 4:30 PM, with services covering multiple locations including the U.S. Embassy Compound, Main Residence, Cabin, and Cottage within the Baguio facility. All work will be performed at the U.S. Embassy Baguio Compound in Camp John Hay, Baguio City, Philippines. Prospective contractors must be registered in the System for Award Management (SAM) database and submit electronic quotations with required documentation including SF-1449, pricing information, representations and certifications, and proof of SAM registration.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 07/15/2025
- Amendment 0001
- Questions & Answers
UPDATE 07/03/2025
- Minutes of the Pre-Quotation & Site Visit
Enclosed is a Request for Quotations (RFQ) for Gardening Services for U.S. Embassy Baguio, Camp John Hay, Baguio City. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 2 July 2025, 1:30 P.M. (Philippine local time) at the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. Prospective offerors/quoters are requested to assemble at 1:00 P.M. (Philippine local time) at the front gate of the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to ManilaContracting@state.gov no later than 27 June 2025, 4:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. See Section 2, FAR 52.237-1 of the attached Request for Quotation.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 7 July 2025, 4:00 P.M. (Philippine local time).
Quotations are due by 21 July 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 07/03/2025
- Minutes of the Pre-Quotation & Site Visit
Enclosed is a Request for Quotations (RFQ) for Gardening Services for U.S. Embassy Baguio, Camp John Hay, Baguio City. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 2 July 2025, 1:30 P.M. (Philippine local time) at the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. Prospective offerors/quoters are requested to assemble at 1:00 P.M. (Philippine local time) at the front gate of the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to ManilaContracting@state.gov no later than 27 June 2025, 4:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. See Section 2, FAR 52.237-1 of the attached Request for Quotation.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 7 July 2025, 4:00 P.M. (Philippine local time).
Quotations are due by 21 July 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for Gardening Services for U.S. Embassy Baguio, Camp John Hay, Baguio City. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 2 July 2025, 1:30 P.M. (Philippine local time) at the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. Prospective offerors/quoters are requested to assemble at 1:00 P.M. (Philippine local time) at the front gate of the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to ManilaContracting@state.gov no later than 27 June 2025, 4:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. See Section 2, FAR 52.237-1 of the attached Request for Quotation.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 7 July 2025, 4:00 P.M. (Philippine local time).
Quotations are due by 21 July 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Gardening services for U. S. Embassy, baguio compound, camp john HAY, baguio city | Award Notice | |
| This notice | Solicitation | |
| Gardening services for U. S. Embassy, baguio compound, camp john HAY, baguio city | Pre-Solicitation |
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