ATTACHMENT 6 - BAGUIO COMPOUND GARDENING SERVICES CHECKLIST.pdf
PDF 194 KB Posted
- Solicitation number
- 19RP3825Q0079
- Issued by
-
Department of State
About this file
The document is a detailed Gardening Services Checklist for the U.S. Embassy Baguio Compound in Camp John Hay, Baguio City, Philippines. The checklist comprehensively outlines gardening and maintenance requirements, including daily, weekly, monthly, and semi-annual tasks such as grass cutting, edging, trimming, weeding, watering, fertilizing, pest control, and firebreak area maintenance. Specific requirements include cutting vegetation to specific heights, removing low-hanging branches, clearing dead trees, maintaining equipment, and conducting monthly inspections with reports to the Contracting Officer's Representative (COR).
Key operational details include working hours of 7:30 AM to 4:30 PM Monday through Saturday, with services covering multiple locations including the U.S. Embassy Compound, Main Residence, Cabin, and Cottage. Additional requirements involve semi-annual horticultural inspections, quarterly pressure washing, monthly grounds maintenance plan updates, and submission of various reports and safety plans within specific timeframes after contract award. The contractor must also provide technical guidance, maintain equipment, handle employee replacements within three months, and comply with uniform, insurance, and regulatory requirements.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
BAGUIO COMPOUND GARDENING SERVICES CHECKLIST
No Details/Particulars Frequency Ref #
1 MANAGEMENT AND SUPERVISION 1.3
Supervisor 1.3.1
2 SCHEDULES/WORKING HOURS 1.3.2/2.
7:30 AM and 4:30 PM Monday through Saturday.
3 QUALITY CONTROL 1.3.3
Monthly Inspection Monthly Inspection report to COR Monthly
Monthly meeting (online or face to face) Monthly (w/in 5 business days)
Minutes of the meeting Monthly (within 4 business days after meeting)
4 TECHNICAL GUIDANCE 1.3.4
horticulturist and Arborists/Forester horticulturist and Arborists/Forester’s Inspection Semi-annual
Written report (technical advice, best practices, improvements and other suggestions) (w/in 5 business days)
5 GROUNDS MAINTENANCE PLAN, initial plan 15 days after contract award 1.3.5
Grounds Maintenance Plan, UPDATED every first Friday of the month 1.3.5 Services performed Monthly 1.3.5.1.a
Detailed schedule for the upcoming month Monthly 1.3.5.1.b
Problems/damages found, Corrective measures Monthly 1.3.5.1.c
Suggestion for improving aesthetic and value landscapes Monthly 1.3.5.1.d
Proposed New planting of trees, shrubs or bushes (for approval by the COR) 1.3.5.2
6 GRASS CUTTING (bet 4&6 cm height) Weekly 1.4.1.
7 EDGING Weekly 1.4.2 8 TRIMMING Weekly 1.4.3 9 WEEDING Daily 1.4.4
10 TURF REPAIR AND RE-ESTABLISHMENT As needed 1.4.5.
11 FLOWERBED AND PLANTER MAINTENANCE 1.4.7
flowering annual plants February, June and October flowering perennial plants as required
12 PRUNING AND TREE TRIMMING
proper season according to best horticultural and arborist/forester’s practices.
Re-use plant cuttings in the nursery 1.5.3
13 LEAF REMOVAL Daily 1.6.
14 RECYCLED MATERIALS 1.7
15 REMOVAL OF DEBRIS Daily 1.8 collection, hauling and disposal of all kinds of trash authorized disposal site Weekly
Sorting non-organic and organic materials 1.8.1 16 WATERING Daily 1.9.
measure and log moisture penetration twice a week 1.9.5 moisture penetration monitoring log report Monthly 1.9.4
17 FERTILIZER 1.10.
lawn areas two times per year or more if needed 1.10.3 trees, shrubs, bushes, hedges and plants minimum of once a year 1.10.4
MSDS of fertilizer (for review and approval by OBO SHEM and FAC POSHO) 1.10.5
18 PEST AND DISEASE CONTROL 1.11
daily records of all pest control operations
(5) working days of the pest activity 1.11.2
MSDS of chemicals (for review and approval by OBO SHEM and FAC POSHO) 1.11.3
19 HAZARDOUS AND TOXIC SUBSTANCES 1.12
20 LOCATION FOR GARDENING SERVICES 1.13
(a) U.S. Embassy Compound, including the firebreak area, Camp John Hay, Baguio City
(b) Main Residence
(c) Cabin
(d) Cottage
21 CLEANING STORM DAMAGES ASAP/ as needed 1.14
22 ROOF, ROOF GUTTERS AND DOWNSPOUTS 1.15
(1) Main/Front Gate Guard House; (2) Center Gate Guard House; (3) Rear Gate Guard House; (4) Gardeners Warehouse; (5) Security/Gardeners Barracks; (6) Generator House; (7) Pump House. Roof, roof gutter and Monthly downspout on the said residences or structure and Section 1.13
During rainy season Weekly Main Residence Semi-annually professional roof and gutter cleaner/PPE/Equipment
Safety Plan 15 days after contract award 1.15
23 PRESSURE WASHING 1.16
parking areas, driveways, porches, terraces, and curbs in front of the Cabin, Cottage, and Residence
Quarterly 24 MAINTENANCE OF FIREBREAK AREA Daily 1.17 25 Provision on cutting and clearing 1.17.2
Cut grass and other vegetation to a height of not more than 2 inches
Low hanging branches less than 6 feet high from the ground shall be neatly cut close to the trunk of trees.
Dead trees still standing shall be cut down and the immediate area cleared
Remove branches that extend over buildings endangering roofs, caves and windows.
Cut back branches that overhang or grow near power lines.
Remove branches to leave a clear height of 10 feet over sidewalks and footpaths and 14 feet over roadways to provide clearance for moving vans and vehicles.
25 MAINTENANCE OF EQUIPMENT 1.18
qualified – mechanic technician- on-site preventive maintenance
26 GENERAL
Employee replacement Within/max of 3 months 4.1 Uniform and personal equipment 4.2.1
27 Key Control 4.2.6 28 Materials and Equipment 5 29 Insurance 6
Evidence of Insurance Within 10days after contract award 6.8 30 Laws and regulations 7
31 Transition Plan Within 15 calendar days after contract award 8
32 Quality Assurance Surveillance Plan (QASP) Within 15 calendar days after contract award 9
File details come from the government source that posted it. Updated .