FY26 EAMC Medical Record Storage and Shredding Services

The Department of the Army Medical Command is soliciting quotes for comprehensive medical record storage and shredding services for the Dwight D. Eisenhower Army Medical Center at Fort Gordon, Georgia. The contractor must provide pickup, storage, retrieval, refiling, destruction, and shipping of various media records including paper documents, diskettes, tapes, videotapes, CD-ROMs, X-rays, micrographic, and electronic records, with specialized handling for classified and sensitive documents containing protected health information and personally identifiable information. Key requirements include maintaining a climate-controlled, secured storage facility capable of storing approximately 760-1.2 cubic feet of cartons, providing 24/7 customer service support via phone, and deploying trained representatives to the site within 2 hours during business hours (8:00 AM to 8:00 PM EST, Monday through Friday). The solicitation will use a Lowest Price Technically Acceptable (LPTA) evaluation method, and offerors must be registered in the System for Award Management (SAM), maintain public trust-level security clearances, and comply with HIPAA, Privacy Act, and NIST SP 800-171 requirements. The deadline for submission of quotes is December 19, 2025, at 9:00 AM, with questions due by December 17, 2025, at 10:00 AM CST, and answers to be posted on SAM.gov around December 18, 2025.

The solicitation was initially set aside for Women-Owned Small Business (WOSB) concerns but was modified to an unrestricted procurement through Amendment W91YTZ26QA0080003. No incumbent contractor is identified in the solicitation materials. The contract is structured as a firm-fixed price acquisition with a base period of 12 months and four optional 12-month renewal periods, totaling five years if all options are exercised, with an anticipated contract start date of January 1, 2026. The contractor will be responsible for securely destroying approximately 1,500 record units annually while managing fluctuating storage volumes based on client needs. Performance of services will be conducted at Fort Eisenhower (formerly Fort Gordon), Georgia 30905, with a pay-per-use model utilizing monthly invoicing and detailed transaction reporting for all materials handled.