Solicitation Amendment - W91YTZ26QA0080004.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Storage and Shredding Services EAMC

QUESTIONS & ANSWERS RECEIVED IN RESPONSE TO RFQ

Fort Gordon, GA Federal Medical Records Storage and Shredding (RFQ1786461)

# PDF Page Number

Solicitation Section Question Answer

SF1449; Block 5

Addendum to 52.212-1;

Volume I; Paragraph i

Block 5 of the SF1449 lists the solicitation number as W91YTZ26QA008. The instructions state that "When submitting your offer via email please annotate the subject line as "Quote for W81K00-26-Q-A008".

Please clarify.

W81K00 will be corrected to W91YTZ in the Addendum to 52.212-1; Volume I;

Paragraph i.

2 3-5 Continuation of Supplies or Services and Prices /Costs

Both Items X001 and X002 have similar descriptions of Supplies/Services. Each include the destruction and retirement /shipment of records to the Federal Records Center AMEDD Records Processing Center in St. Louis, MO.

Please clarify which Items/CLINs should Offerors include their costs for shipping records to the Federal Records Center AMEDD Records Processing Center.

The items will be returned to DDEAMC for shipping to the Federal Records Center AMEDD Records Processing Center.

3-5

Continuation of Supplies or Services and Prices /Costs; Item X002

PWS; 1.4.9 Controlled Unclassified Information

(CUI)

The solicitation includes information for handling CUI and states that "The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements."

For planning and pricing purposes, and to ensure appropriate space allocation and compliance with all applicable laws and regulations, could the Government clarify what percentage of the 760 cartons anticipated for storage will contain Controlled Unclassified Information (CUI)?

Approximately 100%

W91YTZ26QA0080004

3-5

Continuation of Supplies or Services and Prices /Costs

PWS; 1.9 Invoicing

Per the tables in the Continuation of Supplies or Services and Prices/Costs on pages 3-5, pricing is Firm Fixed Price based on a set monthly cost. However, Section 1.9, Invoicing, on page 34 states: "This contract will be a pay-per-use contract. The government shall only pay for services rendered." This language seems incompatible with a Firm Fixed Price contract with the required CLIN structure.

Can the government clarify how the "pay-per-use" contract will work and how the government will calculate the amounts to be paid for services rendered?

Pay per use verbiage is an oversight and will be removed, this will be a firm-fixed price contract.

5 31 PWS; 1.2 Scope

The PWS states, "Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St.

Louis, MO." The PWS also quantifies the amount of records for destruction as "approximately 1,500 units per year."

a. Could you please define "unit?" Is it a single record? A standard 1.2 cubic foot records carton?

b. Could you provide the estimated/historic annual number of "units" that will be retired and shipped to Federal Records Center AMEDD Records Processing Center?

c. Does the Government expect the units to be retired in a single consolidated effort, or will retirements occur incrementally in smaller batches throughout the year?

There is no historical data recorded to reference.

6 31 PWS; 1.3 Requirements

The PWS states, "Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage."

Could you please clarify whether this is an (A) annual number of cartons anticipated for storage or an initial volume that will (B) decrease over the life of the contract as materials are destroyed or relocated to the Federal Records Center AMEDD Records Processing Center?

Both- number of cartons will fluctuate based on storage and destruction.

The PWS states, "A trained representative of the vendor must be able to physically respond to the site within 2 hours of notice who can provide in-service, answer questions, and assist with troubleshooting from 8:00 am to 8:

00 pm EST, Monday through Friday, excluding Holidays with average response time of eight (8) business hours."

A. Not limited to physically-unless a request for urgent bulk-shredding. Telephonic assistance is allowed.

7 31 PWS; 1.3 Requirements

a. What is the required physical on-site response time? Is the expectation 2 hours for each service request within the 8:00 am-8:00 pm coverage window?

b. How should the "average response time of eight (8) business hours" be interpreted?

Does this refer to a different type of response (e.g., remote support, resolution time, or non-urgent issues)? Or should the average response time also be 2 hours?

c. If the two metrics serve different purposes, could the Government please specify the conditions under which each applies?

B. Normal working hours from 8:00 a.m. to 3:30 p.m.

Monday through Friday.

C. See response to A.

34-35

PWS; 1.3 Requirements

PWS; 2.4

Could you please clarify whether the contractor's service hours are "the normal (A) working hours from 8:00 a.m. to 3:30 p.m.

Monday through Friday." (Section 2.4) or (B) "A trained representative of the vendor must be able to physically respond to the site within 2 hours of notice who can provide in-service, answer questions, and assist with troubleshooting from 8:00 am to 8:00 pm EST, Monday through Friday, excluding Holidays."

(Section 1.3)

See answers to Items 7.

34-35

PWS; 1.3 Requirements

PWS; 1.5 Support

PWS; 1.6 Delivery & Pick-Up

PWS; 1.7 Receiving and Entry of Records for Storage

PWS; 2.4

Could you please clarify whether the contractor would be expected to "physically respond to the site within 2 hours of notice" (Sections 1.5, 1.7) outside of the customer of "8:00 am to 8:00pm EST, service hours Monday through Friday, excluding Holidays" (Section 1.3) and the listed pickup/delivery "normal working hours" (Section 2.4) of "8:00 AM - 3:30 PM. Monday through Friday, except on government holidays." (Section 1.6)?

Not required outside of business hours.

10 31 PWS; 1.4 Training

The PWS states, "Contractor personnel performing work under this contract shall maintain the level of security required for the life of the contract."

What level of security is required for personnel on this contract (public-trust, secret, other)?

Public Trust

11 33 PWS; 1.5 Support

The PWS states "A wide variety of shapes and sizes of cartons should be provided to adequately protect documents outlined in the contract."

Please clarify if the Contractor is responsible for supplying said cartons, or if these will be provided by the government.

The vendor supplies the cartons.

12 33 PWS; 1.7 Receiving and Entry of Records for Storage

The PWS states that "The service provider shall contact the contractor for pickup and transport to the contractor's facility."

a. Is it expected for the contract to pick-up the 760 cartons for storage within the initial 30 days of contract award?

b. How many pickups are expected annually in the base year?

c. How many pickups are expected annually in the option years?

A. Yes

B. Twice, monthly or as needed basis for bulk items.

C. Twice, monthly or as needed basis for bulk items.

13 33 PWS; 1.7 Receiving and Entry of Records for Storage

The PWS states, "The contractor shall provide delivery service directly to the customer requesting the carton(s)..."

a. How many deliveries are expected annually?

b. What, on average, is the quantity of each delivery?

c. Does the government expect deliveries outside of Augusta, Georgia? If so, where and how frequently?

A. This is on an as needed basis and not a set number.

B. Usually one carton being delivered on scheduled shred day. No special delivery required.

C. No.

14 33-34 PWS; 1.8 Destruction of Records

a. How will the government identify which records should be recycled and which should be securely shredded?

b. Is recycling limited to electronic waste?

A. Each department that sends files for storage /destruction should have a destruction date.

B. No recycling- only secure shredding.

The PWS states, "The contractor will furnish the security console and/or gallon cart container(s) to house the material until time of destruction."

15 33-34 PWS; 1.8 Destruction of Records

Does the government expect locked shred bins on-site at all times in multiple locations to collect materials for destruction?

Yes.

16 33-34 PWS; 1.8 Destruction of Records

Is material with CUI expected to be destroyed separately from other materials?

No.

17 35 PWS; 2.4.3

Could you please provide an estimated timeframe for "short notice to shred"?

Scheduled timeframe coordinated by the vendor /customer during normal business- usually within 2 hours of request.

18 47 Solicitation Provisions;

52.212-1

Provision 52.212-1(a) identifies NAICS 541519 as being applicable to this solicitation.

As the solicitation was released under GSA MAS SIN 493110RM with an associated size standard of $34M, please confirm that NAICS 541519 is not applicable to this RFQ.

GSA MAS SIN 493110RM

was the closest category to solicit under. NAICs on Solicitation 518210 was approved by SBA to be utilized for this requirement.

19 50 Addendum to 52.212-1, Instructions to Offerors

The solicitation states that "The Contracting Officer is required to make a determination of responsibility IAW FAR 9.1."

Are offerors required to submit information to support this determination, and if so, where should this be provided in the proposal?

This is a KO responsibility;

no information is required from offerors.

20 N/A N/A

Will the government provide an extension through 12/12/25 to allow Offerors time to incorporate any additional information or solicitation edits based on the government's responses to questions?

An extension will be applied through 12/10/2025 @ 11

AM CST.

21 N/A N/A Does the contractor need a clearance to bid on this project?

No

22 N/A N/A Does the contractor need a facility clearance to be awarded the contract?

No

23 N/A N/A Please define classified documents?

The documents placed in the shredding bins are PII/PHI- HIPAA mandated.

24 N/A N/A Has your agency determined these documents to be Top Secret, Secret or Confidential?

The documents placed in the shredding bins are PII/PHI- HIPAA mandated.

25 N/A N/A Will contractor employees be required to have to have a clearance?

No, must pass a background check to access Fort Gordon Installation.

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

Shredding and Destruction of various media type records to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; Approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI 33-322, and National Archives and Records Administration.

See PWS for further details.

Pricing Arrangement: Firm Fixed Price

12 Months

Document Storage Services

Pickup, store, retrieve, re-file, destroy, and ship records to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. A climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom's, X-Rays, micrographic and electronic records) is required. The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Shredding and Destruction of various media type records to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; Approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI 33-322, and National Archives and Records Administration.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Document Storage Services

Pickup, store, retrieve, re-file, destroy, and ship records to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. A climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom's, X-Rays, micrographic and electronic records) is required. The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Shredding and Destruction of various media type records to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; Approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI 33-322, and National Archives and Records Administration.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Document Storage Services

Pickup, store, retrieve, re-file, destroy, and ship records to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. A climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom's, X-Rays, micrographic and electronic records) is required. The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Shredding and Destruction of various media type records to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; Approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI

12 Months

33-322, and National Archives and Records Administration.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

Option Line Item

Document Storage Services

Pickup, store, retrieve, re-file, destroy, and ship records to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. A climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom's, X-Rays, micrographic and electronic records) is required. The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Shredding and Destruction of various media type records to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; Approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI 33-322, and National Archives and Records Administration.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Document Storage Services

Pickup, store, retrieve, re-file, destroy, and ship records to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. A climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom's, X-Rays, micrographic and electronic records) is required. The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage.

See PWS for further details.

Product Service Code: R616 Pricing Arrangement: Firm Fixed Price

12 Months

Continuation of Description

Requirements The records storage contract will store media records (paper, diskettes, tapes, videotapes, CD Roms, X-Rays, micrographic and electronic records), to include classified documents - designated as confidential- to include privacy-protected- protected health information-personally identifiable information (PHI/PII) adhering to HIPAA rules; and on-site shredding- approximately 1,500 units per year for destruction. Records are also destroyed and retired to Federal Records Center AMEDD Records Processing Center, St. Louis, MO. The service agreement shall comply with standard and Army regulatory requirements described in AR 25-400-2 and Air Force regulatory requirements described in AFI 33-322, and National Archives and Records Administration.

Product Service Code: R616

North American Industry Classification System (NAICS): 518210

Product Service Code: R616

North American Industry Classification System (NAICS): 518210

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination

Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See PWS for further instruction.

DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Continuation of Deliveries or Performance

From 01 Jan 2026 to 31 Dec 2026

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 01 Jan 2026 to 31 Dec 2026

Period of Performance From 01 Jan 2026 To 31 Dec 2026

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Delivery Period From 01 Jan 2026 to 31 Dec 2026

Period of Performance From 01 Jan 2026 To 31 Dec 2026

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2027 to 31 Dec 2027

Period of Performance From 01 Jan 2027

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

To 31 Dec 2027

Option Line Item

Delivery Period From 01 Jan 2027 to 31 Dec 2027

Period of Performance From 01 Jan 2027 To 31 Dec 2027

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2028 to 31 Dec 2028

Period of Performance From 01 Jan 2028 To 31 Dec 2028

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2028 to 31 Dec 2028

Period of Performance From 01 Jan 2028 To 31 Dec 2028

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Delivery Period From 01 Jan 2029 to 31 Dec 2029

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Option Line Item

Period of Performance From 01 Jan 2029 To 31 Dec 2029

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2029 to 31 Dec 2029

Period of Performance From 01 Jan 2029 To 31 Dec 2029

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2030 to 31 Dec 2030

Period of Performance From 01 Jan 2030 To 31 Dec 2030

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Option Line Item

Delivery Period From 01 Jan 2030 to 31 Dec 2030

Period of Performance From 01 Jan 2030 To 31 Dec 2030

12 Months Service Performance Site DoDAAC: HT0862 CountryCode: USA

AMC GORDON - PB

BLDG 300, EAST HOSPITAL ROAD

FORT GORDON, GA 30905

UNITED STATES

Coretta Holliman Email: coretta.holliman1.civ@health.mil Telephone: 706-787-0070

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

FAR Clauses Incorporated by Full Text

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. (Nov 2023)

Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W81K00 Admin DoDAAC W81K00 Inspect By DoDAAC HT0862 Ship To Code HT0862 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) HT0862 Service Acceptor (DoDAAC) HT0862 Accept at Other DoDAAC N/A

LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF Acceptor: Coretta Holliman, coretta.holliman1.civ@health.mil; Contract Specialist: Sara Craig, sara.l.craig2.civ@health.mil; Contracting Officer: Joshua Barbero, joshua.p.barbero.civ@health.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

The non-FAR Part 12 discretionary FAR and DFARS clauses included herein are incorporated into this contract either by reference or in full text.

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

FAR Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

(DEVIATION 2025-O0003 and 2025-O0004)

(Oct 2025) Deviation 2025-O0004 (Mar 2025)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003…