FY19 New Contract - Cemetery Grounds and Facilities Maintenance Service - Dayton National Cemetery

Page 1 of 6
36C78619Q0011 Amendment 0003
1. See the attached REVISED Price Schedule
2. Offer due date is hereby extended to September 26, 2018 at 12;00 noon.
3. All other terms and conditions remain unchanged.
SCHEDULE OF UNIT PRICES
Base Period: Date of Award through September 30, 2019
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
0001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
0002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
0003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
0004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
0005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
0006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
0007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
0008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
0009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
0010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
0011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
0012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
0013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
0014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
0015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
0016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
0017
Dayton: Trim headstones and markers in conjuction w/ every mowing. 38,959 estimated
39
JB
$______
$_________
0018
Dayton: Edging - walks, curbs.
9
JB
$______
$_________
0019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
0020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
0021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
0022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
0023
Dayton: Edging - flat markers 9,896
39
JB
$______
$_________
Estimated Total Cost Base Period:Â
$__________
Â
Â
Â
Â
Â
Â
Option Period 1: October 1, 2019 through September 30, 2020
Â
Â
Â
Â
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
1001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
1002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
1003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
1004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
1005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
1006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
1007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
1008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
1009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
1010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
1011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
1012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
1013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
1014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
1015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
1016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
1017
Dayton: Trim headstones and markers in conjuction w/ every mowing. 38,959 estimated
39
JB
$______
$_________
1018
Dayton: Edging - walks, curbs.
9
JB
$______
$_________
1019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
1020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
1021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
1022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
1023
Dayton: Edging - flat markers 9,896
39
JB
$______
$_________
Estimated Total Cost Option Period 1:Â
$__________
Option Period 2: October 1, 2020 through September 30, 2021
Â
Â
Â
Â
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
2001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
2002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
2003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
2004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
2005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
2006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
2007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
2008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
2009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
2010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
2011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
2012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
2013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
2014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
2015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
2016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
2017
Dayton: Trim headstones and markers in conjuction w/ every mowing. 38,959
39
JB
$______
$_________
2018
Dayton: Edging - walks, curbs.
9
JB
$______
$_________
2019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
2020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
2021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
2022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
2023
Dayton: Edging - flat markers 9,896
39
JB
$______
$_________
Estimated Total Cost Option Period 2:
Â
Â
Â
$__________
Option Period 3: October 1, 2021 through September 30, 2022
Â
Â
Â
Â
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
3001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
3002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
3003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
3004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
3005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
3006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
3007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
3008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
3009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
3010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
3011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
3012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
3013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
3014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
3015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
3016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
3017
Dayton: Trim headstones and markers in conjuction w/ every mowing. 38,959
39
JB
$______
$_________
3018
Dayton: Edging - walks, curbs.
9
JB
$______
$_________
3019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
3020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
3021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
3022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
3023
Dayton: Edging - flat markers 9,896
39
JB
$______
$_________
Total Cost Option Period 3:
$__________
Option Period 4: October 1, 2022 through September 30, 2023
Â
Â
Â
Â
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
4001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
4002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
4003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
4004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
4005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
4006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
4007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
4008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
4009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
4010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
4011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
4012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
4013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
4014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
4015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
4016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
4017
Dayton: Trim headstones and markers in conjuction w/ every mowing. 38,959
39
JB
$______
$_________
4018
Dayton: Edging - walks, curbs.
9
JB
$______
$_________
4019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
4020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
4021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
4022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
4023
Dayton: Edging - flat markers 9,896
39
JB
$______
$_________
Total Cost Option Period 4:
$__________
Total Aggregate Cost Base Period and All Options
Â
Â
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$__________.

Page 1 of 4
36C78619Q0011 Amendment 0002 Questions and Answers
1. Topic: Scope of Work
Ref: PWS C. Specific Mandatory Tasks and PWS Attachment I
Comment: The overall description of services mentions plant and tree maintenance, and Attachment I states, Camp Chase .
Question: Please confirm plant and tree maintenance is not required at Dayton, and under which CLIN would the Government like this Camp Chase service to be priced?
This requirement is only for Camp Chase.
2. Topic: Scope of Work
Ref: PWS C. c) d) (2), Turf Maintenance, Dayton and Camp Chase; PWS Attachment E; and Camp Chase CLINs 0009 and 0010.
Comment: The reference para (2) addressing both Dayton and Chase mentions aeration, overseeding and maintaining grade , while Attach E states Camp Chase Only .
Question: Please confirm annual aeration and overseeding is not required at Dayton?
This requirement is only for Camp Chase.
3. Topic: Scope of Work
Ref: PWS C. c) b) and PWS d) (1) [Pages 2-3]; Quality Assurance Report (QAR)
Comments: The first reference states the contractor is responsible for sweeping roads and sidewalks , while the second reference does not specify this requirement. We recognize the cleanup responsibilities associated with each mowing and trimming event.
Question: Can the government please confirm if additional sweeping roads and sidewalks services are required (beyond mow-trim events), and if so, the desired frequency and associated CLIN for pricing?
There are no additional sweeping road and sidewalks required. This only applies to responsibilities associated with each mow/trim event.
4. Topic: Workload Analysis Camp Chase Cleanup
Ref: CLIN 0013, PWS Attachment I, PRS 6) (page 47)
Comment: The reference CLIN is for 52 jobs/events to include storm cleanup (PWS Attachment I, Para B.5; however, NCA Standards (PWS Attachment I, Para B.1.) call for cleanup a minimum of each workday or as necessary.
Question: Please clarify the cleanup requirements and expectations (e.g. frequency daily or weekly) for Camp Chase cleanup responsibilities.
52 jobs/events are accurate.
5. Topic: Edging
Ref: CLINs 0003 and 0018
Question: Could the Government provide total linear footage for CLINS 0003 and 0018?
CLIN 0003 Sidewalk at Camp Chase is approximately 460 feet long.
CLIN 0018 This CLIN will be amended to separate edging of flat markers and edging of walks and curbs. Overall linear footage for walks at Dayton is 3,351.
6. Topic: Mulching
Ref: CLIN 0011
Question: Could the Government provide total square footage for CLIN 0011?
There are 2 beds at Camp Chase. Each bed is approximately 60 square feet.
7. Topic: Gophers and Moles
Ref: PWS, Page 20.
Comment: Pest control of Gophers and Moles is included in the PWS, however there is no CLIN that includes this service.
Question: Under which CLIN would the Government like this service to be priced?
This service is not needed.
8. Topic: Shrub Maintenance
Ref: PWS, Page 25.
Question: Can the Government provide species/size/count for shrubs to be maintained at Camp Chase?
At Camp Chase Cemetery
There are two beds of contiguous juniper shrubbery, one on each side of the entrance gate.
Each bed is approximately 15 ft. long X 4 ft. deep.
9. Topic: Snow and Ice Removal
Ref: PWS, Pages 32 and 39; CLIN 0014
Questions: Can the Government provide total linear feet of sidewalks and steps to be cleared during snow and ice removal? Is the contractor responsible for clearing roadways? If so, what is the total linear feet to be cleared?
At Dayton National Cemetery
No snow and ice removal.
At Camp Chase Cemetery
The only sidewalk is the public sidewalk along the front perimeter wall on Sullivant Ave.
That sidewalk is approximately 460 ft. long.
There are three steps from the sidewalk up to the entrance gate.
There are no roadways.
10. Topic: Dayton National Cemetery Acreage
Question: Can the government please provide acreage of areas with gravesites and acreage of areas without gravesites?
At Dayton National Cemetery -
Acreage of turf areas with gravesites: 84 acres
Acreage of turf areas without gravesites: 22 acres
Total turf acreage: 106
11. Topic: Camp Chase Headstone Cleaning and Routine Alignment
Can the government provide the quantity of headstones to receive this service with each job?
At Camp Chase Cemetery -
Headstone cleaning: all 2,187 headstones, 2X each year
Headstone fine-tune-and-align: all 2,187 headstones, 2X each year
Headstone raise-and-realign: 50 headstones each year
12. Topic: Dayton Irrigation System Startup and Shutdown
Ref: CLINS 0013 and 0014
Question: Can the government please provide the total zone and irrigation headcount?
There are 316 zones and 1,604 heads.
13) CLIN # 1002 How many upright stones and flat stone markers are to be trimmed at Camp Chase?
2,187 headstones No Flat Markers
14) CLIN # 1003 How many Linear feet of curb line and walk ways are to be edged?
Camp Chase Sidewalk is approximately 460 feet long
Dayton Overall linear footage for walks is 3,351, There is 30,346 linear feet of curb line
15) CLIN # 1011 Historically how many yards of mulch is used to mulch all areas at Camp Chase.
There are two beds of contiguous juniper shrubbery, one on each side of the entrance gate.
Each bed is approximately 15 ft. long X 4 ft. deep.
16) Clin # 0017 How many headstones are to be trimmed at Dayton National Cemetery.
Dayton has 48,855 occupied gravesites as of Jul 31, 2018. Of those, 38,959 are upright headstones, and 9,896 are a mixture of flat bronze, flat granite, and flat marble. The flat markers need edged around. Â
17) In the PWS C.k.a states Contractor personnel shall not operate motorized equipment or conduct other commercial activities during interment services. Is this to assume that work can not be performed in the cemetery during interment services, or will this be only for a designated area? What is the average # of interments weekly at each cemetery at Dayton National Cemetery?
This applies to areas in close proximity to the committal shelters during burial services. If the equipment can be heard at the shelters, work can continue in another area.
18) How many burial sections are there in each cemetery?
Camp Chase 2, Dayton 64 including the columbarium
19) Attachment F C.2.f. states that rear discharge mowers are to be used. Can a side discharge deck with a mulching kit and cap be used?
Yes
20. Offer due date REMAINS September 21, 2018 at 12;00 noon.
21. All other terms and conditions remain unchanged..

The date for submission of offers is hereby extended to September 21, 2018, this extension is to give time for answering questions that were submitted before the initial due date.
No new questions will be accepted at this time.
Everyone that submits an offer MUST acknowledge this and any subsequent amendments.
All other terms and conditions remain unchanged..

RFQ FOR COMMERCIAL ITEMS
GENERAL INFORMATION
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78619Q0011
Post Date: 08/15/2018
Original Response Date: 08/29/2018 at 12:00 pm
Applicable NAICS: 561730
Classification Code: S208
Set Aside Type: Service Disabled Veteran Owned Small Business
Period of Performance: Date of Award September 30, 2019 with (4) one-year options if exercised
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
75 Barrett Heights Rd., Suite 309
Stafford, VA 22556
Place of Performance: Dayton National Cemetery Camp Chase Confederate Cemetery
4400 West Third Street 2900 Sullivant Avenue
Dayton, OH 45417 Columbus, OH 43204
Attachments: A Wage Determination No. 2015-4731, Revision 6 Dayton
Wage Determination No. 2015-4729 Revision 8 Camp Chase
B Performance Work Statement
C Past Performance Questionnaire
D List of References
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0011
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-99-1 Effective July 16, 2018.
This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)
The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.
Scope: The contractor shall be responsible for providing grounds maintenance to include mow and trim, edging, irrigation system start-up, irrigation system shutdown, pre & post emergence herbicide services at both locations as well as headstone raise and realign, headstone clean (with occasional bump and run alignment), fertilization, aeration, over seeding, mulching, sunken grave repair, cemetery clean-up, snow removal, raise & lower flag at Camp Chase Confederate Cemetery.
PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grounds maintenance services at Dayton National Cemetery located in Dayton, OH and Camp Chase Confederate Cemetery located in Columbus, OH following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.
The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.
Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.
Period of Performance: Date of award through September 30, 2019
SCHEDULE OF UNIT PRICES
Base Period: Date of Award through September 30, 2019
CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
0001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
0002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
0003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
0004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
0005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
0006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
0007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
0008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
0009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
0010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
0011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
0012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
0013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
0014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
0015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
0016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
0017
Dayton: Trim headstones and markers in conjuction w/ every mowing.
39
JB
$______
$_________
0018
Dayton: Edging - flat markers (headstones), walks, curbs.
9
JB
$______
$_________
0019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
0020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
0021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
0022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
Estimated Total Cost Base Period:Â
$__________
Â
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Option Period 1: October 1, 2019 through September 30, 2020
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CLIN
Operation
Est. Quantity
Unit
Unit Cost
Total Cost
1001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
1002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
1003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
1004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
1005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
1006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
1007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
1008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
1009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
1010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
1011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
1012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
1013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
1014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
1015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
1016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
1017
Dayton: Trim headstones and markers in conjuction w/ every mowing.
39
JB
$______
$_________
1018
Dayton: Edging - flat markers (headstones), walks, curbs.
9
JB
$______
$_________
1019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
1020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
1021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
1022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
Estimated Total Cost Option Period 1:Â
$__________
Option Period 2: October 1, 2020 through September 30, 2021
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Operation
Est. Quantity
Unit
Unit Cost
Total Cost
2001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
2002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
2003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
2004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
2005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
2006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
2007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
2008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
2009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
2010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
2011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
2012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
2013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
2014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
2015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
2016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
2017
Dayton: Trim headstones and markers in conjuction w/ every mowing.
39
JB
$______
$_________
2018
Dayton: Edging - flat markers (headstones), walks, curbs.
9
JB
$______
$_________
2019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
2020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
2021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
2022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
Estimated Total Cost Option Period 2:
Â
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$__________
Option Period 3: October 1, 2021 through September 30, 2022
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Operation
Est. Quantity
Unit
Unit Cost
Total Cost
3001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
3002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
3003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
3004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
3005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
3006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
3007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
3008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
3009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
3010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
3011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
3012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
3013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
3014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
3015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
3016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
3017
Dayton: Trim headstones and markers in conjuction w/ every mowing.
39
JB
$______
$_________
3018
Dayton: Edging - flat markers (headstones), walks, curbs.
9
JB
$______
$_________
3019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
3020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
3021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
3022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
Total Cost Option Period 3:
$__________
Option Period 4: October 1, 2022 through September 30, 2023
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Operation
Est. Quantity
Unit
Unit Cost
Total Cost
4001
Camp Chase: Turfgrass - mowing, 2 acres.
39
JB
$______
$_________
4002
Camp Chase: Trim headstones and markers w/ every mowing
39
JB
$______
$_________
4003
Camp Chase: Edging - walks and curbs
9
JB
$______
$_________
4004
Camp Chase: Headstone Raise and Realign.
50
EA
$______
$_________
4005
Camp Chase: Headstones - cleaning and routine alignment correction (bump and run), includes pressure wash wall, columns and arch.
2
JB
$______
$_________
4006
Camp Chase: Turfgrass - pre-emergence herbicide application w/Grub control. (2 acres; April & June).
2
JB
$______
$_________
4007
Camp Chase: Turfgrass - post-emergence herbicide spray. (2 acres; Oct & May).
2
JB
$______
$_________
4008
Camp Chase: Turgrass - fertilization. (2 acres; Oct, June & Sept).
3
JB
$______
$_________
4009
Camp Chase: Turfgrass - aerification (1 x year).
1
JB
$______
$_________
4010
Camp Chase: Turfgrass - overseeding (1 x year).
1
JB
$______
$_________
4011
Camp Chase: Mulch - reapply/refresh mulch in planting beds and tree rings.
2
JB
$______
$_________
4012
Camp Chase: Sunken grave repair (grade correction and repace turf).
25
EA
$______
$_________
4013
Camp Chase: Cemetery cleanup - trash, floral, leaf collection and debris pickup. Mulched bed maintenance - maintain weed-free with nonselective herbicide and/or hand weeding (all mulched surface, including tree rings).
52
JB
$______
$_________
4014
Camp Chase: Snow Removal per event.
3
JB
$______
$_________
4015
Camp Chase: POW/MIA Flag raise and lower.
6
JB
$______
$_________
4016
Dayton: Turfgrass - mowing, 107 acres.
39
JB
$______
$_________
4017
Dayton: Trim headstones and markers in conjuction w/ every mowing.
39
JB
$______
$_________
4018
Dayton: Edging - flat markers (headstones), walks, curbs.
9
JB
$______
$_________
4019
Dayton: Irrigation system - startup only.
1
JB
$______
$_________
4020
Dayton: Irrigation system: shutdown.
1
JB
$______
$_________
4021
Dayton: Turfgrass - pre-emergence herbicide application w/Grub control. (107 acres; April & June).
2
JB
$______
$_________
4022
Dayton: Turfgrass - post-emergence herbicide spray. (107 acres; Oct & May).
2
JB
$______
$_________
Total Cost Option Period 4:
$__________
Total Aggregate Cost Base Period and All Options
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Services to be Provided: See Attachment B Performance Work Statement
SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Dayton National Cemetery and Camp Chase Confederate Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:
Douglas Ledbetter, Director; Phone:937-268-2221
Mark A. Wilson, M & O Supervisor, Phone 937-268-2221
Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 08/29/2018. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.
Proposal Format and Submission Information:
Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:
Legal Business/Company Name (as listed in www.sam.gov)
DUNS Number
Point of Contact Name
Telephone number
Email Address
-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment C)
-List of References (Attachment D)
Proposals shall be submitted via email or via mail to the following addresses:
Email: john.carlock@va.gov
Mail: 575 N. Pennsylvania Street
Midwest District, Suite 495
Indianapolis, IN 46204
For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.
Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.
Evaluation Process:
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate offers:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.
Technical Acceptability
Demonstrated experience performing this requirement
Demonstrated qualifications to perform services
Use of Sub-Contractors
Past Performance
SDVOSB Status verification in CVE
Proposal Contents:
-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation
The following shall be included as part of the offeror s submission:
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
https://www.va.gov/oal/library/vaar/
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017):
FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $45,000.00| 30 days)
FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (Jan 2008)
VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jul 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Employee Class
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$14.84 + $4.50
Laborer, Grounds Maintenance WG 3-3
$16.08+ $4.50
Laborer, Grounds Maintenance WG 3-5
$17.32 + $4.50
End of Addenda
End of Document.