Fresh Bread and Bakery Items for Guam Area of Responsibility

Amendment 0003 to Solicitation SPE302-23-R-0009 / Fresh Bread and Bakery Items for Troops and Ships, Guam

A.  The purpose of this amendment is to respond to questions received by the Government.

Question 1:  Berry Amendment, Guam is a US Territory. Please confirm that production and manufacturing in Guam complies with this FAR.

Answer 1:  Yes

Question 2:  Berry Amendment, does this apply to the ingredients used to produce the fresh baked goods?

Answer 2: No. As long as fresh baked items reprocessed in the United States even though ingredients are from foreign country, they are deemed compliant with the Berry Amendment. “grown, reprocessed, reused, or produced wholly in the United States.”

Question 3:  Please clarify if Page 6 of the Statement of work Item I-D-Delivery still applies considering Amendment 001 Item C, Deliveries.

Answer 3:  Yes

Question 4:   Page 14, Item VII, Emergency Orders. Is the 3 hour requirement accurate for fresh baked goods? Order processing and delivery alone would make it hard to meet this time frame and, if product had to be baked, it would not meet this time frame.

Answer 4:  Noted. No change

Question 5:  Page 4 of the SOW still requires the contractor to have EDI capability. Item I-D, Ordering System states that EDI capability is not a requirement of this contract but the offeror must be moving toward EDI functionality.  

Answer 5:  Acceptable for EDI or Non-EDI (via FAX or Email)

Question 5a:  Is the contractor required to have EDI capability?

Answer 5a:  It’s not mandatory

Question 5b:  If not, what timeline is given to achieve full EDI functionality? Is any consideration given to offerors that have Full EDI functionality as part of their bid offer?

Answer 5b:  There is no specific consideration available.

Question 6:  For non-manufacturers to substantiate pricing, is the non-manufacturer's commercial price list sufficient or is pricing from the producer/supplier required?

Answer 6:  See Question 7 and Answer 7 below

Question 7: Page 4, CAUTION NOTICE, is a non-manufacturer's commercial price list or wholesale catalog sufficient to "substantiate Delivered Prices for all items in the Schedule of Items"?

Answer 7:  Offeror’s Price List (i.e., sales receipts or invoices for items sold to other commercial customers by same offeror) should be available to provide to the Government based on the Contracting Officer (KO)’s request if KO is going to conduct the discussions (negotiations). In accordance with Solicitation document, page 18 of 39 pages (excerpt below), we may not request this if we are going to award the contract with discussion (negotiation).

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Question 8:  Attachment 1 Schedule of Items - Column E "Offer Matches Description (Y/N)" - If offeror indicates No, offer does not match description - does the offeror provide the alternate description in a separate document to be submitted with their proposal? If not, is any additional information necessary if the offeror indicates No?

Answer 8:  Please do not provide the alternate description in a separate document.

Question 9:  Attachment 1 Schedule of Items - Column E "Offer Matches Description (Y/N)" - If offeror indicates N, offer does not match description - Are alternate descriptions/items acceptable?

Answer 9:  Not acceptable

Question 10:  Page 10, Quality Program, does a third party warehouse audit need to be submitted with our proposal?

Answer 10:  No

Question 11:  Quality Program - Are suppliers/producers required to be sanitarily approved sources listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement?

Answer: Yes

Question 12:  Schedule of Items, Item #21: Is there a specific shape/design/color for this cookie? What type of Christmas cookie is being requested? Please provide more specifics.

Answer 12:  Specific shape/design/color for Christmas Cookies are Offeror’s choice as long as 12 per 12 oz PG. Please see attached actual ordered QTY for Christmas Cookies. Date range: from 8/25/2022 to 8/24/2023. (spreadsheet attached)

Question 13:  Schedule of Items, Items #49, 50, 51, 52: What is the difference between a Hoagie, Submarine, and Torpedo Roll?

Answer 13:  The difference between, hoagie, submarine, torpedo is regional. It's called different things in various places but basically the same, but for current vendor’s purposes, they add sesame seeds to the submarine.

Question 14:  Does the offeror need to be on the sanitarily approved sources listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement? Or is the supplier the only one who needs to be listed in the directory?

Answer 14:  Supplier

Question 15:  If the offeror is approved by DLA to operate their DLA's Subsistence Prime Vendor contract, is a third party audit required?

Answer 15:  Supplier’s warehouse/performance location is required a third party audit.

Question 16:  What are acceptable third party audits?

Answer 16:  Third party warehouse audit (i.e., American Institute of Baking (AIB) certification other state or federal sanitation inspections)

Question 17:  Page 10, Contractor Quality Program, "The vendor is to submit a copy of each third party warehouse audit (i.e., American Institute of Baking (AIB) certification other state or federal sanitation inspections) to the contracting officer prior to contract award" - Please confirm that a third party warehouse audit is not required to be submitted with our proposal.

Answer 17:  Please submit the third party warehouse audit in accordance with Page 10, Contractor Quality Program, "The vendor is to submit a copy of each third party warehouse audit (i.e., American Institute of Baking (AIB) certification other state or federal sanitation inspections) to the contracting officer prior to contract award"

B. All other terms and conditions of this solicitation remain the same.

SEE BELOW ADDITIONS TO THE STATEMENT OF WORK AND EXTENSION FOR QUESTIONS PERTAINING TO THIS OPPORTUNITY

Amendment 0002 to Solicitation SPE302-23-R-0009 / Fresh Bread and Bakery Items for Troops and Ships, Guam

A.  The purpose of this amendment is to revise the following terms and conditions of Solicitation SPE302-23-R-0009 issued August 3, 2023:

     (1)  Page 9: Add the following sections to ORDERING SYSTEMS

IV. Order Cancellation

Once submitted through the electronic ordering system (STORES), an order may be cancelled by a customer up to 24 hours before scheduled delivery via written notification to the Contractor and the Contracting Officer. Within less than 24 hours from delivery, an order may be cancelled by mutual agreement between the customer and the Contractor. In the event of an act of God, such as extreme weather, the specific situation regarding a cancelled delivery will be dealt with in an equitable manner by the Contracting Officer, who has the ultimate authority and discretion to resolve said issues.

V. Large Volume Orders (over $5,000)

For customers with large volume purchase orders ($5,000 and up), the lead time required for the order is 21 business days, and cancellation of the order must occur 14 business days prior to the actual RDD. The customer will be responsible for payment of the order if the Procurement Office Hawaii and vendor do not receive notification. If the customer requires expedited delivery after the order has been placed, the customer will be responsible for additional air freight costs to meet the delivery date.

     (2)  Page 17: The questions period stated in ADDENDUM to 52.212-1 is extended to 8:00 am HST, August 25, 2023.

B.  All other terms and conditions of this solicitation remain the same.
 

SEE REVISED STATEMENT OF WORK ATTACHED TO:  SPE302-23-R-0009_0001

Amendment 0001 to Solicitation SPE302-23-R-0009 / Fresh Bread and Bakery Items for Troops and Ships, Guam

A.  The purpose of this amendment is to revise the following terms and conditions of Solicitation SPE302-23-R-0009 issued August 3, 2023:

    (1)  Page 1: BLOCK 10 is changed to SET ASIDE: 100% FOR: SMALL BUSINESS, SIZE STANDARD: 1000

    (2)  Page 3: BLOCK  9 (Continued): The following sentence is added, “This requirement is being solicited using FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services.”

    (3)  Pages 6-17: Statement of Work DLA Troop Support is changed to DLA Troop Support Indo-Pacific.

    (4)  Page 8: Statement of Work Paragraph VII. BERRY AMENDMENT is changed to read as follows:

The Berry Amendment, contained in Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7012 and included in this solicitation, is applicable. This regulation mandates that all food items, including bread and bakery items, provided under this solicitation and resulting contract be produced and manufactured in the United States. Contracts in excess of $150,000 are subject to the Berry Amendment restrictions (see DFARS 225.7002-1, attached). Awards cannot be made for items that are noncompliant with the Berry Amendment without a Domestic Nonavailability Determination (DNAD) approved by Director of the Defense Logistics Agency.

    (5)  Page 8: Statement of Work Paragraph X. NON-MANUFACTURER / NON-DISTRIBUTOR is removed.

    (6)  Page 13: Statement of Word Paragraph III. DELIVERY INSTRUCTIONS C. is changed to read as follows:

C. Deliveries shall be made when and as requested by the Ordering Officer(s) of the activity concerned, based on the customer's required date and time for delivery. Each delivery shall be accompanied by the delivery ticket of the dealer in triplicate, showing the exact quantities delivered. Further details on delivery tickets are prescribed below in paragraph X. DELIVERY TICKET PROCEDURES. Deliveries shall be made by the contractor any day except Holidays, between the hours and location specified by the ordering officer (see Delivery Points / Customer List). Ordering officer(s) may specify delivery times from 7:00 am to 6:00 pm. 

    (7)  Page 16: Statement of Work Paragraph V. Additional Items is removed.

    (8)  Page 27: FAR Clause 52.216-2 ECONOMIC PRICE ADJUSTMENT – STANDARD SUPPLIES is removed.

    (9)  Procurement Note H05 Bilateral Simplified Indefinite-Delivery Contract (SIDC) (SEP 2021) is added.

    (10)  The closing date of subject solicitation is extended 15 days to September 20, 2023, 10:00 AM (HST)

B.  All other terms and conditions of this solicitation remain the same.
 

This information pertains to solicitation SPE302-23-R0009. The Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into one (1) Simplified Indefinite-Delivery Contract (SIDC) to supply fresh Bread and Bakery Items for the Guam Area of Responsibility (AOR). This solicitation contains the estimated bread and bakery requirements for each individual item in the Schedule of Items (Attachment 1). Customers for the Guam AOR are stated in the attached Customer List (Attachment 2).

The resulting SIDC will be a fixed-price contract the five year period December 17, 2023 through December 16, 2028, or through the date of expiration or cancellation, whichever occurs first. The Government will provide two weeks of notice before making the cancellation.

Performance Period: December 17, 2023 - December 16, 2028 (5 years)

Tier 1: 12/17/2023 - 12/16/2025 (24 months)

Tier 2: 12/17/2025 - 12/16/2026 (12 months)

Tier 3: 12/17/2026 - 12/16/2027 (12 months)

Tier 4: 12/17/2027 - 12/16/2028 (12 months)

This solicitation utilizes the Lowest Price Technically Acceptable (LPTA) Source Selection Process. The length of the contract is sixty (60) months (5 years) including all tiers. As part of the LPTA selection process, the Agency will incorporate a weighted factor in its evaluation. Please refer to Addendum to FAR 52.212-2 contained in this Solicitation for additional information about how each offeror’s price will be evaluated.

All contractors who choose to conduct business with the Department of Defense must now be registered in the System of Award Management (SAM) database https://www.sam.gov, as prescribed in FAR 52.204-7. An Offeror is required to be registered in SAM as soon as possible. If registration is not possible when submitting an offer or quotation, the awardee shall be registered in SAM in accordance with the requirements of clause 52.204-13, System for Award Management Maintenance.

The Berry Amendment, contained in Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7012 and included in this solicitation, is applicable. This regulation mandates that all food items, including bread and bakery items, provided under this solicitation and resulting contract be produced and manufactured in the United States.

THE CONTENT AND STRUCTURE OF SOLICITATION SPE302-23-R-0009 IS NEW. PLEASE READ CAREFULLY BEFORE SUBMITTING YOUR OFFER.

All responsible sources may submit proposals that will be considered by the DLA Troop Support Indo-Pacific, Procurement Office-Hawaii in Pearl Harbor, Hawaii.