Freedom 250 Reception and Fireworks Event
Open Pre-Solicitation Posted
- Solicitation number
- 19JA7027Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Sapporo Hokkaido 064-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General in Sapporo, Japan intends to solicit comprehensive event management services for a Freedom 250 commemorative reception and fireworks display on February 5, 2027, with quotations due November 20, 2026 at 12:00 noon Japan Standard Time.
Place of performance is Sapporo, Japan. The event consists of a two-hour reception for 150 invited guests at Nouvelle Pousse at Okurayama from 6:00 p.m. to 8:00 p.m., immediately followed by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor must coordinate all elements with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police, and relevant authorities, and account for additional permitting, traffic, access, crowd-management, and operational requirements associated with the concurrent Sapporo Snow Festival.
Deliverables include venue coordination, American-themed catering, bilingual audiovisual support with master of ceremonies, transportation and shuttle services for 50–70 guests, professional fireworks display with Freedom 250 theme integration, VIP arrangements, security and emergency planning, permitting and government coordination, photography and videography with same-night digital delivery and captioned final products within four days, and comprehensive post-event cleanup. The contractor must provide liability insurance naming the U.S. Government as additional insured and submit detailed itemized cost breakdown and cancellation policy. Five optional services are available for separate pricing: live professional band, sound support, ski jumper exhibition jump, ice sculpture, and two interactive guest experiences.
This is a firm-fixed-price contract open to all responsible sources. Award will be made to the lowest-priced, technically acceptable, responsible offeror. All U.S. contractors must register in SAM.gov prior to submission; overseas contractors are recommended to register before award. A pre-quotation conference is scheduled for November 5, 2026, from 10:00 a.m. to 11:30 a.m. at the U.S. Consulate General Sapporo.
NAICS 561920; PSC R708.
Notice text
2 versions
Update #2 · Latest ·
[Updated on 10/21/2026]
Cover Letter and RFQ19JA7027Q0002 (F250 Reception and Fireworks) has been uploaded.
This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Update #1 ·
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Files
| File | Type | Posted |
|---|---|---|
| Cover Letter and RFQ - 19JA7027Q0002 - F250 Reception and Fireworks.pdf | ||
| Post Proposed Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture.docx | DOCX document |
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