Post Proposed Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture.docx
DOCX document 32 KB Posted
- Attached to
- Freedom 250 Reception and Fireworks Event
- Solicitation number
- 19JA7027Q0002
- Issued by
-
Department of State
About this file
This is a Pre-Solicitation Notice for a firm-fixed-price contract to provide comprehensive event management services for a Freedom 250 commemorative reception and fireworks display scheduled for February 5, 2027, in Sapporo, Japan. The U.S. Consulate General in Sapporo issued this notice, with Matthew J. Haffner serving as the Contracting Officer and Toshiya Ikeda as the Procurement Agent. The solicitation number is 19JA7027Q0002, classified under NAICS code 561920 (Convention and Trade Show Organizers) and assigned to the Support-Management: Public Relations classification code.
The contractor must deliver a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. Required services include comprehensive event management, venue coordination, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical support, safety management, and on-site coordination. The contractor must coordinate with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police, and other relevant authorities, and must account for additional operational requirements related to the concurrent Sapporo Snow Festival. The contract is open to all responsible sources. All U.S. contractors must register in the System for Award Management (SAM) database prior to submission, while overseas contractors are recommended to register before award. Electronic submissions are required and must not exceed 15MB. The notice is subject to tax regulations under FAR provision 52.229-12. The archive date for this opportunity is March 31, 2027.
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Other files
| File | Type | Posted |
|---|---|---|
| Cover Letter and RFQ - 19JA7027Q0002 - F250 Reception and Fireworks.pdf |
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Text version
Pre-Solicitation Notice
PROPOSED SOLICITATION NUMBER:
19JA7027Q0002
PROCUREMENT TYPE:
Pre-Solicitation
TITLE:
Freedom 250 Reception and Fireworks Event
CLASSIFICATION CODE:
R708 – Support- Management: Public Relations
NAICS CODE:
561920 – Convention and Trade Show Organizers
IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
NO
PRIMARY POINT OF CONTACT:
Matthew J. Haffner Contracting Officer Phone: +81-11-641-1829 Fax: +81-11-641-1180 Email: HafnerMJ@state.gov
SECONDARY POINT OF COTACT:
Toshiya Ikeda Procurement Agent Phone: +81-11-641-1854 Fax: +81-11-641-1180 Email: IkedaTX@state.gov
DESCRIPTION:
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
PLACE OF CONTRACT PERFORMANCE:
Nouvelle Pousse Okurayama Sapporo Olympic Museum Annex 2F 1274 Miyanomori, Chuo-ku Sapporo Japan 064-0958
ARCHIVE POLICY:
Automatic, on specified date
ARCHIVE DATE:
03/31/2027
Allow Vendors to Add/Remove from Interest Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No
SET ASIDE:
N/A
File details come from the government source that posted it. Updated .