Food Services and Vending Machine Management

The Department of the Treasury seeks a contractor to operate food services at the Vault Cafe and manage vending machines at the Main Treasury Building and Freedman's Bank Building in Washington, DC, with proposals due July 20, 2026. The procurement is a 100% Small Business Set-Aside under NAICS code 722310 (Food Service Contractors).

Place of performance is Washington, DC, at 1500 Pennsylvania Avenue, NW. The contract structure is Nil-Fixed Price with prospective price redetermination (subsidy only), meaning the contractor absorbs all operational costs and receives payment only for identified subsidies. The government guarantees a minimum monthly profit of $8,000 in the base year, increasing 3 percent annually through four optional years, plus subsidization of monthly losses (sales minus operating costs) with monthly administrative expenses capped at 3 percent of monthly sales. The base year runs October 1, 2026 through September 30, 2027, plus four one-year option periods through September 30, 2031. Historical sales data from January 2025 through April 2026 shows average monthly revenues ranging from approximately $36,101 to $79,665.

The Vault Cafe operates Monday through Friday, 7:00 a.m. to 4:00 p.m., serving approximately 700 occupants daily across breakfast, lunch, grab-and-go, and barista service. The contractor must maintain a Certified Food Protection Manager on-site during all operating hours, comply with HACCP protocols and NAVMED P-5010-1 Tri-service Food Code standards, and achieve 90 percent customer satisfaction and 95 percent vending machine uptime. At least 25 percent of food offerings must be organically or locally grown. Contractor employees requiring building access must complete a Tier 2 security investigation; personal identity verification card issuance may take approximately 30 days. The government provides utilities, building infrastructure, facility access, and internet connectivity for the point-of-sale system; the contractor provides all vending machines, staffing, supplies, and POS systems.

Proposals are submitted in four volumes: Executive Summary (2 pages), Technical Volume (30 pages maximum, covering technical approach, management plan with resumes, cleaning and housekeeping plans, quality control plan, and price/portion/menu book), Past Performance (3 pages maximum, evaluated on Pass/Fail basis for contracts within the past three years), and Price Matrix (base year plus all option years). Evaluation weighs technical capability as most important, past performance as second most important, and pricing as increasing in importance as technical and past performance proposals approach equality. The contracting officer is Ricky Callahan (Ricky.Callahan@treasury.gov).