Floor Cleaning Equipment Preventative Maintenance and Repair (PMR)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking preventative maintenance and repair services for floor cleaning equipment at the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, PA. The contract requires comprehensive maintenance services for approximately 70 pieces of cleaning equipment including ride-on scrubbers, walk-behind scrubbers, wet/dry vacuums, burnishers, floor buffers, and extractors from manufacturers like Pacific Floorcare and Karcher. Contractors must provide monthly service visits with quarterly equipment servicing, maintain proper certifications and uniforms, and work during standard business hours from 7:00 a.m. to 3:30 p.m., Monday through Friday. The government will evaluate quotes using a comparative evaluation method considering technical capability, price, and past performance, with vendors required to submit technical specifications not exceeding 20 pages and two examples of past performance. All quotes must be submitted by 5:00 pm on October 17, 2025, via email, and contractors must acknowledge receipt of the recent amendment dated October 10, 2025, which clarifies that hardware and accessories are covered under the contract while replacement parts will be billed separately.

This opportunity is designated as a 100% small business set-aside under NAICS code 811310 with a size standard of $12.5 million. The VA intends to award a Firm Fixed Price Indefinite Delivery/Indefinite Quantity contract for five years with up to five one-year ordering periods, with the first ordering period running from November 1, 2025, through October 31, 2026. Vendors must provide pricing for each of the five ordering periods calculated on a monthly basis and sign a Limitations on Subcontracting Certification to be eligible for award. The contract covers equipment maintenance at the Philadelphia VA Medical Center location, with work performed in compliance with security protocols, OSHA regulations, and facility rules including smoke-free environment requirements. The solicitation includes detailed equipment inventory spanning multiple categories of cleaning equipment, indicating a substantial maintenance operation across the medical center's facilities.