PWS Philadelphia Floor Equipment PMR.pdf

Introduction The Corporal Michael J Crescenz VA Medical Center (CMJCVAMC) requires the services of a qualified Contractor to provide preventive maintenance and repair services for all mechanical equipment belonging to Environmental Management Service/Department (EMS). The contractor shall provide all labor, materials and supervision required to service EMS equipment in accordance with the Preventative Maintenance Program/Schedule.

Period of Performance The government anticipates awarding an IDIQ contract with (5) 1-year ordering periods in accordance with the delivery schedule.

Certificates and Licenses The contractor shall provide and maintain documentation regarding current licenses and certificates of all service techs assigned to work on EMS equipment at the CMJCVAMC. All service technicians must be capable, qualified, experienced and competent to perform the required duties.

Scope of Services The Contractor shall conduct monthly service visits to CMJCVAMC to provide inspection, maintenance and repair services for floor scrubbers, buffers extractors, shampooers, wet/dry vacuums, vacuums, and power washers. All equipment is listed on Microsoft Excel spreadsheet (see attached document/table) and all equipment must be serviced at minimum, quarterly.

Services include replacing parts and accessories as needed. Most repairs will be completed on site to reduce the amount of downtime and lost productivity. Repairs will be performed in conjunction with monthly service calls. Any emergency site visits in addition to the monthly scheduled visits are not covered under the contract. These additional service calls must be authorized by contract modification or credit card.

The service tech/field mechanic shall systematically examine, clean, adjust, lubricate and repair all functional components as applicable. The standard preventive maintenance task shall include safety checks and operational checks.

Required maintenance shall be completed in accordance with manufacturer’s repair and maintenance manuals, within specific industry standards, other applicable codes, standard engineering practices and all applicable federal regulations and laws. All warranty claims must be submitted through and approved by factory authorized repair stations.

The Contractor shall provide the necessary materials and parts which shall be original manufacture products or be of an equivalent quality. The Contractor shall not use refurbished/secondhand repair parts without prior approval from the VA. All workmanship under this Contract shall be guaranteed for one (1) year.

All equipment is to be maintained in superior working conditions. During installation, maintenance or removal of equipment associated with this contract, work shall be performed with minimum disturbance to occupants and limited activity to only those areas requiring access to perform requested services.

All services performed on site and inside the facilities shall be performed during the hours of 7:00 a.m. to 3:30 p.m. Monday through Friday. The Contractor shall not provide services on Government observed holidays, weekends, or after hours without written authorization from Contracting Officer’s Representative (COR) or technical point of contact. Prior to beginning work and after completion of work the service tech is to report to B3A138/EMS office.

Check in: to discuss action plan

Check out: to recap provided services, review service order/expenditures and determine next scheduled service date.

After completing preventive maintenance services and/or repairs the service tech is required to completely clean the work area and properly dispose of any waste. In addition, service tech shall remove and properly dispose of any material or equipment refuse generated in the performance of his/her duties.

The Contractor shall be responsible for documenting all services in Preventive Maintenance Log, to include type of equipment serviced, manufacturer name, model, serial number, VA PM number, and location of equipment.

Employee Uniforms

The contractor shall provide its employees/service techs working under this contract with complete uniforms including, but not limited to, shirt with company identification logo, full length pants, safety shoes and other necessary safety gear in compliance with EPA, and OSHA regulations.

Smoke Free Facility

The VA Medical Center is a non-smoking facility, at no time shall the Contractor or its employees smoke on VA grounds.

Security Requirements

The Contractor and all their employees shall be subjected to and shall at all times conform with any and all rules, regulations, policies and procedures pertaining to security at the LVAMC. Any violations or disregard of the rules can lead to an immediate removal and termination by the VA Police.

Any and all personal packages brought onto and/or removed from government property may be subject to inspection by VA Police. Firearms and/or explosives shall not be brought onto the VA Medical Center.

Accidents/Injuries/Stolen Property

The Contractor shall be responsible for promptly notifying COR and VA Police of any accidents arising from the performance of this contract involving property damage or bodily injury to workers, patients and visitors. The COR will provide necessary information concerning whom to contact and the specific paperwork to fill out. All accidents/injuries shall be documented and investigated by VA Police.

The Contractor shall immediately report to the COR and/or designee any loss of equipment and supplies belonging to the Medical Center. The Government will not be responsible for any lost or damaged equipment and vehicles used or stored at the LVAMC by Contractor.

OSHA Requirement

Contractor shall submit a safety plan and risk assessment. In addition, a copy of safety manual will be needed prior to starting any services at the CMJCVAMC.

Security Note

Contractor/service techs will not have access to employee or patient records. In addition, Contractor/service techs will not have access to sensitive areas.

Preventive Maintenance Interval Schedule

Please see additional document (Excel spreadsheet) The contractor shall inspect, maintain, and repair all EMS equipment listed on maintenance schedule. Newly purchased equipment will be serviced at the current contract rates.