Fitness Equipment Maintenance and Repair Services

The Department of Homeland Security's Federal Law Enforcement Training Center (FLETC) is seeking qualified contractors to provide comprehensive fitness equipment maintenance and repair services for its Physical Techniques Division facility in Glynco, Georgia. The procurement covers routine inspections, preventive maintenance, parts replacement, and emergency repairs for commercial-grade strength training and aerobic equipment in accordance with Original Equipment Manufacturer specifications. Contractors must possess at least two years of full-time experience servicing commercial-grade fitness equipment at large facilities with 300 or more daily users and must submit a written Quality Control Plan and Accident Prevention Plan addressing OSHA compliance. Evaluation will be based on technical approach, Quality Assurance Plan, schedule and responsiveness, personnel qualifications, OEM manual and parts access, safety program, recordkeeping, past performance, and price reasonableness. Critical deadlines include April 16, 2026 at 5:00 PM EDT for submission of questions to the Contracting Officer Michael Winstead, and April 23, 2026 at 2:00 PM EDT for quotation submissions via email to michael.winstead@fletc.dhs.gov.

This is a competitive Service-Disabled Veteran-Owned Small Business set-aside with an anticipated single firm-fixed-price award and no current incumbent identified. The contract encompasses maintenance of approximately 47 pieces of fitness equipment valued at approximately $283,657, with the base period running from May 1, 2026 through September 30, 2026 (five months) and two optional one-month periods through November 2026. Services must be performed Monday through Friday between 7:30 a.m. and 4:30 p.m. Eastern Time, with at least one service day per week. The NAICS code is 811490 with a $9.0 million small business size standard, and contractors must maintain comprehensive insurance coverage including $200,000 per person/$500,000 per accident general liability, $200,000/$500,000 automobile liability, and $100,000 workers' compensation. Performance requirements include weekly and monthly inspections, equipment repairs within two weeks of notification, provision of three cost estimates for parts replacement, and detailed recordkeeping, with monthly invoice reductions of 1 percent per non-compliant objective.