70LGLY26QGLB00021 Amd 001 PWS trk chgs.pdf

Fitness Equipment Maintenance and Repair Services Department of Homeland Security (DHS)

Federal Law Enforcement Training Center (FLETC)

70LGLY26QGLB00021

2.1 Serviceable and Replacement Parts: The contractor will replace any parts that the contractor identifies missing, defective, worn, disabled, or outmoded with new parts that meet or exceed OEM specifications and must have traceability to the OEM.

2.22.1 Cannibalization of Parts: The contractor may submit a written request to the COR for approval for case-by-case requests to cannibalize parts from other equipment.

2.32.2 Designation of Point of Contact: The Contractor will designate and provide a written notification to the Contracting Officer in writing via email on the Contractor’s company letterhead a single person as a primary point of contact to act as representative for the contract during the entire contract period. If at any time a change is made in the point of contact, the Contractor will immediately notify the CO of such change in writing via email on Contractor’s business letterhead.

2.42.3 Schedule: The contractor will submit to the COR a weekly schedule, to include consistent dates each month, for all work performance. Work may be performed Monday through Friday, between 7:30 a.m. and 4:30 p.m. Eastern Time, federal holidays are excluded. The contractor must perform services at least one (1) day per week. For each service visit, the contractor will coordinate meeting with the COR to discuss the contract. Discussion may include specific or pervasive equipment problems, schedule changes, discrepancies, invoices, and documentation. The contractor will provide the COR with a monthly inspection schedule for all equipment. If at any time Contractor is unable to meet on the scheduled date, the contractor will immediately make notification to the COR via telephone and/or email of which this notice must be confirmed as received.

2.52.4 Inspections: The contractor will perform a thorough monthly inspection of all Fitness

Equipment according to OEM or vendor. The contractor will initiate and maintain contact with all OEMs and/or vendors as necessary to ensure all fitness equipment’s warranty issues are appropriately considered and resolved. Inspections will include, but are not limited to:

a. Cleaning i.e. removal of dust, dirt, grime, sweat, and excessive lubrication.

b. Proper lubrication of moving parts.

c. Tightening loose fasteners.

d. Replacing stripped, missing, inappropriate, or ineffective fasteners.

e. Adjusting and calibrating electrical, electronic, hydraulic, pneumatic, and mechanical components and settings.

f. Replacing parts that have a predictable useful life (e.g., cables, belts, pads, upholstery, dry-cell batteries, etc.).

g. Removing and replacing cowlings, shields, covers, etc., to facilitate other work.

2.62.5 Equipment Repair: When notified by the COR, the Contractor will repair any damaged equipment within 2 weeks of notification (assuming availability of parts).

2.72.6 Quality Control Plan (QCP): Contractor will implement a written Quality Control Plan to ensure adherence to the service standards described in this Performance Work Statement (PWS), generally accepted practices for the fitness equipment service industry, and specific standards established by OEMs and equipment vendors. The contractor will submit and incorporate the QCP in its bid or proposal to the Contracting Officer.

The QCP is to include, but not limited to:

a. General policies and procedures.

b. Identification of potential hazards.

c. Identification of regular planned inspections and maintenance for specific equipment or parts, including the scheduling thereof.

d. Procedures for taking equipment out of service, including the marking of such equipment, and—if needed—the securing of such equipment from use; and,

e. Procedures for allowing equipment that requires service but may remain in use.

2.82.7 Serviceable and Replacement Parts: The contractor shall notify the COR of any parts that the contractor identifies missing, defective, worn, disabled, or outmoded and in need of replacement and provide three (3) estimates with supporting documentation for the Government to purchase the replacement parts.

The replacement parts will be provided to the Contractor once they become available. Parts: The contractor shall notify the COR of any parts deemed in need of replacement and provide three (3) estimates with supporting documentation.

2.92.8 Assignment and Subcontracting: Contractor shall not assign or subcontract this contract, any portion thereof, or any services or obligations to be performed, without express approval of the Government.

2.102.9 Records and Inspection of Work:

The Contractor will maintain legible written records and documentation of all visits, work accomplished, and parts ordered, replaced, or discarded. Documentation will include, but is not limited to:

a. Problems found by the Contractor.

b. Problems reported by the Government or users.

c. Any corrective action necessary to remedy each problem.

d. All work performed.

e. All remaining work, procedures, or parts needed to complete corrective action.

f. Identification of unserviceable equipment and parts, including recommendations for disposal.

g. All work pending, including reasons.

h. All unresolved Fitness Equipment problems, including reasons.

i. All replacement parts required, including estimated date of parts receipt.

j. Any other noteworthy issues and disclosures.

Upon completion of all work during any visit, the Contractor will contact the COR to inspect the completed work. Before departing FLETC, the Contractor will provide the COR with a detailed record of work performed, including all items listed above.

2.112.10 Liability. The Contractor will assume all liability for injury to its employees and subcontractors for damage to its equipment and for any other loss.

2.122.11 Loss or Damage. The Contractor will prevent loss and damage to Government property and will replace or repair all loss or damage, unless caused by Government personnel in the performance of their duties, or by other vendors or contractors.

Furthermore, the contractor will immediately report to the COR all suspected loss or damage, regardless of cause.

3. Safety Program: Within 10 days of award, the contractor will submit for the CO’s review and approval a written Accident Prevention Plan (APP) outlining adherence to a safety program by the contractor and all assigned technicians. This plan must identify potential hazards, and the controls measures to be taken.

The APP will include, but is not limited to:

a. Training plan for all assigned technicians.

b. Procedures for investigating/ reporting any accidents no more than 24 hours after.

c. Required Personal Protective Equipment; and,

d. Any use and/or disposal of hazardous materials.

4. Qualifications: The contractor and all assigned service technicians must possess and exercise knowledge, skills, and abilities commensurate with at least two (2) years full-time experience in servicing commercial-grade fitness equipment at a large fitness facility for a facility used daily by 300 or more individuals. Experience requires the repair of equipment that has been damaged by improper use, general wear and tear, and damage to internal and external parts.

Such damage and wear may include, but is not limited to, chains, springs, cables, slipcovers, upholstery, bearings, belts, electrical components, wires, power cords, alternators, invertors, circuit boards, switches, fasteners, connectors, and noisy components.

5. Equipment: Fitness Equipment that is currently used by PTD, to include replacement equipment or additional equipment which may be acquired during the period of this contract.

The Schedule of Fitness Equipment includes but is not limited to:

5.1 Strength Training Equipment: Barbells dumbbells, kettle bells, club bells, steel plates, bumper plates, selectorized cable stations, suspension training systems, plate loaded stations, and Smith machines.

5.2 Aerobic Training Equipment: Treadmills, ellipticals, ergometers, climbers, steppers, rowers, spin cycles, upright cycles, recumbent cycles, Jacobs Ladders, and rope machines.

5.3 Ancillary Equipment: Equipment racks, weight racks, squat racks, power cages, multi-function stations, lifting decks, benches, squat boxes, audio- visual transmitters, receivers, and interfaces, electronic timers and counters, plyometric boxes, cable attachments, barbell collars, sleds, cables, chains, snap links, etc.

Access to the FLETCs: The contractor will ensure that all contractor’s personnel, to include service technicians, request and obtain a valid Gate Pass from FLETCs Security and Emergency Management Division (SEMD) by completing and submitting all required security and screening forms for each individual. All individuals requesting access must be a U.S. citizen. Security and screening documents will be provided to the successful contractor after award.

Period of Performance:

Base Period: 05/01/2026 – 09/30/2026

Option Period 1: 10/01/2026 – 10/31/2026

Option Period 2: 11/01/2026 – 11/30/2026

Attachments:

Attachment 1 – Performance Requirements Summary (Rev1) 4.17.2026

Attachment 2 – PTD Exercise Equipment Sunflower Inventory

Attachment 3 – Service Contract Act WD # 2015-4477 Rev. No 33, dated 12/03/2025