First Responders, First Voices: Crisis Tech & Media Expo.
Closed Solicitation Posted
- Solicitation number
- 19NP4026Q0035
- Agency
-
US Embassy Kathmandu
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541820 Public Relations Agencies
- PSC
- R499 Support- Professional: Other
- Place of performance
- Nepal
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Kathmandu seeks event planning and management services for the First Responders, First Voices-U.S.-Nepal Crisis Tech & Media Expo, with quotations due August 14, 2026, at 17:00 Nepal time. The procurement will be awarded as a firm fixed-price contract to the lowest acceptable price offeror, without discussions unless necessary.
Place of performance is Nepal. The vendor shall design, manage, and execute a national expo and bootcamp in Kathmandu spanning eight months from September 1, 2026, through April 30, 2027. Key deliverables include promotion, marketing, and registration for approximately 150–200 participants comprising 30 journalists, 30 digital content creators, and 100–150 emergency management and government professionals; program execution featuring one-day expo and one-day workshop with plenary sessions, live technical demonstrations, and hands-on training; event logistics including venue identification, audio-visual systems, and commercial exhibition hall management for U.S. technology companies; and sponsorship and commercial partnership coordination. Pricing shall be submitted in Nepalese Rupees in two line items with Value Added Tax shown separately.
Offerors must be SAM-registered and provide proof of business establishment in Nepal or establish within 30 days of award. The vendor must demonstrate minimum five years' large-scale event experience with references and possess established networks within Nepal's media, journalism, disaster management, and emergency response communities. Award evaluation includes acceptability, contractor responsibility per FAR 9.1, and technical compliance with solicitation requirements. The NAICS code is 541820, Public Relations Agencies; PSC is R499, Support–Professional: Other.
Notice text
First Responders, First Voices: Crisis Tech & Media Expo.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| First Responders, First Voices: Crisis Tech & Media Expo. | Pre-Solicitation |
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