Fire and Security Monitoring

The Department of Veterans Affairs Strategic Acquisition Center Frederick is seeking vendor input on comprehensive fire alarm, suppression system, and security system maintenance and monitoring services for the Quantico Information Technology Center (QITC) in Quantico, Virginia. The contractor must provide 24/7 emergency response services, annual and semi-annual testing and maintenance, and all associated labor, materials, tools, equipment, and travel necessary for performance at Buildings 5101 and 5107. Key qualifications include Field Service Technicians with at least two years of experience in fire alarm and security systems, formalized training on specific equipment, and valid credentials for each equipment make and model. Contractors must comply with NFPA standards (NFPA 25, 72, 75, and 2001) and federal regulations including FIPS Pub 201 and the Privacy Act, with emergency response required within two hours of notification at no additional cost. Performance will be evaluated based on timely scheduling, deployment of qualified personnel, 100% completion of preventative maintenance, four-hour emergency response capability, and comprehensive record documentation, with government surveillance conducted at minimum twice during the performance period. This is a Request for Information (RFI) with vendor responses due by April 20, 2026, at 4:00 PM Eastern Time, limited to 10 pages maximum.

This pre-solicitation notice includes no set-aside designation and does not identify any current contractors or incumbents. The contract structure encompasses a 12-month base period (October 1, 2024 through September 30, 2025) with four optional one-year extensions, and the government requests Rough Order of Magnitude (ROM) pricing estimates from respondents as part of the RFI process. The security systems to be maintained include ADT security monitoring panels, access keypads, door sensors, motion sensors, and locking mechanisms, with device counts provided as approximate figures accurate within 1-2 devices. Work is performed during normal business hours (7 a.m. to 4:30 p.m., Monday-Friday, excluding federal holidays), with testing and inspection scheduled outside these hours to minimize disruption to facility operations. Respondents are encouraged to recommend pricing structures such as Firm-Fixed-Price for recurring services with separate CLINs for emergency repairs or Time and Materials pricing for vandalism-related work, and to indicate access to existing government contract vehicles such as GSA Schedule, SEWP, or VA-specific vehicles. The appropriate NAICS code for this procurement is 561621 (Security Systems Services except Locksmiths).