Film Viewing and Handling Equipment Maintenance - Library of Congress
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 030ADV26R0031
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress seeks a single-award IDIQ firm-fixed-price contract for maintenance and repair services of specialized film preservation equipment, with proposals due May 11, 2026 at 5:00 p.m. EDT and questions due April 23, 2026 at 5:00 p.m. EDT. The procurement is unrestricted and structured under FAR Part 12 commercial supplies and services with FAR Part 13.5 simplified acquisition procedures.
Place of performance spans two Library locations: the Madison Building in Washington, D.C. and the Packard Campus/National Audiovisual Conservation Center in Culpeper, Virginia. Services cover approximately 44 flatbed and motorized rewind machines and an estimated 200 additional equipment items including motion picture flatbeds, synchronizers, and power and manual splicers (ultrasonic, cement, and tape). The contractor must provide routine and ad hoc repairs, preventive maintenance, remote support, occasional upgrades, and all tools and routine parts. A Senior Service Technician with at least five years of experience repairing comparable equipment is required as key personnel.
The contract period runs June 1, 2026 through May 31, 2031, with a minimum obligation of $5,000 and maximum obligation of $700,000. Ordering Years are priced separately with no mixed-year pricing permitted. Travel costs are firm-fixed-priced per task order and must comply with Federal Travel Regulation and GSA Travel Resources guidelines. Service Contract Labor Standards apply; prevailing wage rates are established under Department of Labor Wage Determination 2015-4283 effective December 3, 2025.
Proposals must be submitted electronically in three volumes: Technical Approach and Capabilities (maximum 7 pages), Past Performance (maximum 3 pages with three references), and Price using the provided pricing chart. The Library will evaluate offers using best-value trade-off methodology based on technical approach, past performance, and price. Amendment 1 posted a Q&A clarification on May 6, 2026. NAICS code is 519210 (Libraries and Archives); PSC is J067 (Maint/Repair/Rebuild Of Equipment—Photographic Equipment).
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 posts a Q&A
- - - - - - - - - -
This public notice is a combined synopsis/solicitation for commercial supplies and services per FAR Part 12. The solicitation is prepared in accordance with FAR Part 13.5, simplified acquisition procedures. The solicitation is released as a single-award IDIQ firm-fixed price contract competition.
The Library of Congress (Library) owns and operates a variety of historic and contemporary equipment for the preservation of film formats. This equipment includes motion picture film viewing flatbeds, motion picture motorized winders, splicers, synchronizers, and manual rewinders. This equipment is housed across two Library locations, the Madison Building in Washington, D.C. and the Packard Campus or National Audiovisual Conservation in Culpeper, VA. The contractor shall provide routine and ad hoc repairs, preventive maintenance, remote support, and occasional upgrades to the listed machines and equipment, including flatbed viewing machines, synchronizers, power and manual rewinds, and power and manual splicers (including ultrasonic, cement, and tape).
Please see below for the SF1449 Request for Proposal document 030ADV26R0031 and its attachments for the full details of the requirement and instructions for submitting a proposal.
Questions are due, in writing, no later than April 23, 2026 at 5:00 PM eastern time (UTC-4). Answers to questions will be posted as an amendment to the solicitation. Proposals are due no later than May 11, 2026 at 5:00 PM eastern time (UTC-4).
Update #1 ·
This public notice is a combined synopsis/solicitation for commercial supplies and services per FAR Part 12. The solicitation is prepared in accordance with FAR Part 13.5, simplified acquisition procedures. The solicitation is released as a single-award IDIQ firm-fixed price contract competition.
The Library of Congress (Library) owns and operates a variety of historic and contemporary equipment for the preservation of film formats. This equipment includes motion picture film viewing flatbeds, motion picture motorized winders, splicers, synchronizers, and manual rewinders. This equipment is housed across two Library locations, the Madison Building in Washington, D.C. and the Packard Campus or National Audiovisual Conservation in Culpeper, VA. The contractor shall provide routine and ad hoc repairs, preventive maintenance, remote support, and occasional upgrades to the listed machines and equipment, including flatbed viewing machines, synchronizers, power and manual rewinds, and power and manual splicers (including ultrasonic, cement, and tape).
Please see below for the SF1449 Request for Proposal document 030ADV26R0031 and its attachments for the full details of the requirement and instructions for submitting a proposal.
Questions are due, in writing, no later than April 23, 2026 at 5:00 PM eastern time (UTC-4). Answers to questions will be posted as an amendment to the solicitation. Proposals are due no later than May 11, 2026 at 5:00 PM eastern time (UTC-4).
Files
| File | Type | Posted |
|---|---|---|
| J3 - QA_030ADV26R0031_20260506.docx | DOCX document | |
| 030ADV26R0031 0001.pdf | ||
| 030ADV26R0031.pdf | ||
| J2 - Wage Determination 15-4283.txt | TXT text file | |
| J1 - Equipment and Pricing List_20260413.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Film Viewing and Handling Equipment Maintenance - Library of Congress | Award Notice | |
| This notice | Solicitation |
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