J1 - Equipment and Pricing List_20260413.xlsx

This is an equipment and pricing list for preventative maintenance services on film preservation laboratory equipment at the Library of Congress under a firm-fixed-price IDIQ contract running from June 1, 2026 through May 31, 2029, with optional extensions through May 31, 2031.

The Library operates specialized film viewing and handling equipment across two locations: the Madison Building in Washington, D.C. and the National Audiovisual Conservation Center (NAVCC) in Culpeper, Virginia. The pricing list itemizes over 40 pieces of equipment requiring maintenance, including flatbed viewers (Steenbeck, Moviola, KEM, and Intercine models), power and manual rewinds, synchronizers (ranging from 8mm to 35mm configurations), and various splicers (ultrasonic, hot, cement, and tape). Quantities and models are specified for each location, with the Madison Building housing five 2-plate Steenbeck viewers and related equipment, while NAVCC maintains a larger inventory including 4-plate and 8-plate Steenbeck viewers and nine power winders. The contractor must provide routine and ad hoc repairs, preventive maintenance, remote support, and occasional equipment upgrades. Pricing is structured as year-by-year unit rates for each equipment type across the five-year contract period, with separate hourly labor rates for non-preventative maintenance and ad hoc repairs, plus a flat round-trip travel fee covering both Library locations. Questions regarding the solicitation were due by April 23, 2026, with proposals required by May 11, 2026.