FCI milan FY27 certified QTR 1
Closed Solicitation Posted
- Solicitation number
- 15B41727Q00000003
- Agency
-
Bureau of Prisons
Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 31199 All Other Food Manufacturing
- Place of performance
- Milan, Michigan 48160, United States
- Points of contact
-
- A. Weaver a1weaver@bop.gov (734) 439-4771
- C. Dennis c1dennis@bop.gov (734) 439-4744
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons, FCI Milan, seeks quotations for kosher and halal certified food items totaling 35,466 units for first-quarter FY 2027 delivery, with quotes due September 3 at 12:00 PM ET. This acquisition is set aside 100 percent for small businesses under Request for Quote 15B41727Q00000003.
Place of performance is Milan, Michigan 48160. Delivery must occur on or after October 1 and be completed by October 30, 2026, within 30 days of order placement. All items must be individually packaged, manufacturer-sealed, and marked with appropriate kosher or halal certification hechshers. The procurement covers 40 line items including kosher breakfast cereals (900 units), instant coffee (24,000 units), farina (200 units), jelly assorted (5,000 units), canned fish products (720 units combined), vegetable juice (1,200 units), potato chips (6,000 units), and various halal and kosher prepared meals ranging from 48 to 546 units each. All products must comply with Federal Food, Drug, and Cosmetic Act requirements and allergen labeling mandates. Non-frozen perishables must be maintained at 34–40 degrees Fahrenheit, canned goods above 34 degrees Fahrenheit, and frozen foods at 0 degrees Fahrenheit or below. Items must be palletized and delivered during normal business hours, Monday–Friday, 7:30 AM to 1:30 PM.
Evaluation criteria are price, technical acceptance, and past performance, weighted approximately equal. The contract is firm fixed price, FOB Destination, with shipping costs included in pricing. All offerors must be registered in SAM.gov with current representations and certifications and must submit quotes via email to C1dennis@bop.gov and A1weaver@bop.gov using the provided Excel template only; handwritten bids and alternative formats will be rejected. The NAICS code is 31199, All Other Food Manufacturing; PSC is 8940, Special Dietary Foods and Food Specialty Preparations.
Notice text
The Bureau of Prisons, FCI Milan Milan, MI, is soliciting quotations under Request for Quote # 15B41727Q00000003 for 1ST Quarter FY 2027 CERTIFIED items. This acquisition is set aside for small businesses. This cover letter is intended to provide general information regarding the submission of your quote.
All potential offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). Please include your SAM.gov Unique Entity ID with your offer.
Evaluation Procedures: Quotations will be evaluated in accordance with the criteria set forth in this solicitation. Quoters are advised that an award may be made without discussion; therefore, the initial quote should provide the government with sufficient information to recommend an award without discussions and should reflect the quoter’s ability to perform at a reasonable price.
Evaluation and Award Methodology: This acquisition will be procured in accordance with RFO Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award a contract to the Contractor whose quote represents the best value to the Government based on price, technical acceptance, and past performance. The Government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.
Faxed/mailed quotations will not be accepted. Quotes should be submitted through email to C1dennis@bop.gov and A1weaver@bop.gov PLEASE FILL IN THE ATTACHED EXCEL SHEET AND REMIT IN THAT FORMAT, ANY OTHER FORMAT WILL NOT BE ACCEPTED.
HANDWRITTEN BIDS WILL BE REJECTED.
Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award. Please submit quotations no later than September 03, 2026@ 12:00 PM Eastern Standard Time.
Delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancelation and any/all shipping and restocking fees will be the responsibility of the vendor.
Should you have any questions, please contact us via e-mail at C1dennis@bop.gov and A1weaver@bop.gov
Files
| File | Type | Posted |
|---|---|---|
| FY27 Q1 Food Service CERTIFIED Cover Letter.docx | DOCX document | |
| FY27 Q1 Combined Synopsis.docx | DOCX document | |
| MIL_Certified Specs_FY27 QTR1.xlsx | XLSX spreadsheet | |
| 15B41727Q00000003.pdf |
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