Family Retreat BPA
Closed Solicitation Posted
- Solicitation number
- FA560626QA045
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Rhineland-Palatinate 54529 Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force, United States Air Forces in Europe - Air Forces Africa, seeks a commercial resort facility to provide family resilience retreat services via Blanket Purchase Agreement, with proposals due August 14, 2026. The procurement uses Lowest Price Technically Acceptable (LPTA) evaluation and will result in a single firm-fixed-price BPA award denominated in euros.
Place of performance is a resort facility located within four hours of Spangdahlem Air Base, Germany (54529 Spangdahlem-Gelsdorf). The facility must accommodate up to 165 participants (adults, minors, and retreat staff) in hotel-style rooms, provide two to three-day overnight retreat services, and deliver overnight lodging, meals accommodating vegetarian and common allergies, two private conference rooms of at least 3,500 square feet each with integrated AV systems (projector, screen, sound system with microphones, HDMI/USB-C/VGA ports), on-site fitness centers, pools, spas, and family recreational amenities. Meals must include at least two protein options, two fruit/vegetable options, two starches, two drink options, and dessert per meal. The facility must be year-round operational and staffed with a designated on-site event coordinator serving as a 24-hour point of contact at least two weeks before each event.
The BPA ordering period runs September 1, 2026 through August 31, 2031, with individual calls capped at EUR 40,000 and estimated aggregate purchases of approximately EUR 200,000 across related BPAs. The structure includes 14 master CLINs covering three lodging configurations (standard 1-2 occupants, family 3-4 occupants, large-family 5-6 occupants), six meal categories (adult and child breakfast, lunch, and dinner), main conference packages (small up to 80 persons, large 81-165 persons), and breakout/childcare rooms. NAICS code 721110, Hotels (except Casino Hotels) and Motels. Quotations must remain valid until September 30, 2026. Questions were due August 7 at 1600 CEST. The Contracting Officer is Angelica Pequeno (angelica.pequeno.1@us.af.mil, 314-452-9501). No small business set-aside applies due to overseas location.
Notice text
3 versions
Update #3 · Latest ·
Amendment 2 - The purpose of this amendment is to delete the original Combined Synopsis/Solicitation and Performance Work Statement (PWS) in their entirety, replacing them with the revised Combined Synopsis/Solicitation and PWS.
- Combined Synopsis/Solicitation: Updated to include current provisions, clauses, and alignment with R-DFARS and DAF Contracting Compass.
- Performance Work Statement (PWS): Restructured to provide a clearer framework, government functions, changes, and measurable performance standards for facility requirements.
Additionally, this amendment introduces and incorporates the official Terms and Conditions document for this requirement, Attachment 2 - Terms and Condition as well as adds Attachment 3 - Price List. All other terms and conditions remain unchanged
Amendment 1 - The purpose of this amendment is to extend the Date Offers Due, from 10 August 2026 to 14 August 2026. Additionally this amendment corrects the NAICS code used in the initial SAM post.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.205, as supplemented with additional information included in this notice. This Blanket Purchase Agreement (BPA) is for retreat services designed to support resiliency events for active-duty military members and their families. The location must provide the atmosphere and ambiance for married couples and singles to be in a relaxed and nonstressful environment. The purpose of these retreats is to enhance singles, married couples and families to sustain positive, enriched relationships for Airman.
Update #2 ·
Amendment 1 - The purpose of this amendment is to extend the Date Offers Due, from 10 August 2026 to 14 August 2026. Additionally this amendment corrects the NAICS code used in the initial SAM post.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.205, as supplemented with additional information included in this notice. This Blanket Purchase Agreement (BPA) is for retreat services designed to support resiliency events for active-duty military members and their families. The location must provide the atmosphere and ambiance for married couples and singles to be in a relaxed and nonstressful environment. The purpose of these retreats is to enhance singles, married couples and families to sustain positive, enriched relationships for Airman.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.205, as supplemented with additional information included in this notice. This Blanket Purchase Agreement (BPA) is for retreat services designed to support resiliency events for active-duty military members and their families. The location must provide the atmosphere and ambiance for married couples and singles to be in a relaxed and nonstressful environment. The purpose of these retreats is to enhance singles, married couples and families to sustain positive, enriched relationships for Airman.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Family Retreat BPA | Pre-Solicitation |
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