Family Retreat BPA Combination Solicitation-Synopsis.pdf

Family Retreat Lodging/Services Combined Synopsis/Solicitation

FA560626QA045

Requirement Title: Family Retreat Lodging/Services Solicitation Number: FA560626QA045 Solicitation Issue Date: 10 Jul 2026 Response Deadline: 14 August 2026 1600 CEST Point(s) of Contact: Katrin Arnoldy: katrin.arnoldy.de@us.af.mil

Angelica Pequeno: angelica.pequeno.1@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

RFO Subpart 12.205, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

a. Revolutionary Federal Acquisition Regulation Overhaul (RFO) 03/16/2026

b. Revolutionary Defense Federal Acquisition Regulation Supplement (RDFARS) 03/06/2026

c. Department Air Force Contracting Compass 03/16/2026

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with RFO

19.000(b).

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 721110.

REQUIREMENT INFORMATION

This is a(n) RFQ for Family Retreat Services to be delivered to Spangdahlem Air Base, Germany IAW Attachment 1 – Performance Work Statement, Attachment 2 – Terms and Conditions, Attachment 3 – Price Schedule

Place of Delivery/Performance/Acceptance: Services shall be performed at the contractor's proposed resort/facility located within a four-hour driving distance of Spangdahlem Air Base, Germany. Quoters shall identify the proposed venue, including the facility name and address, in their quotation. Government acceptance of services will occur at the performance location upon successful completion of all contract requirements.

INSTRUCTIONS TO OFFERORS

(Addendum to RFO 52.212-1)

To be considered for evaluation, quotes must include Price and Technical submissions:

1. Quotes shall include the Offeror's Price as follows:

a. Offeror shall complete and return the pricing table (Master CLIN Structure)

b. Offeror shall complete and return Attachment 3 – Price Schedule

2. Quotes shall include the Offeror's Technical as follows:

a. Specifications Compliance: Offeror shall provide a quote IAW Attachment 1 – Performance Work Statement

(End of Provision)

All questions are to be submitted in writing by: 17 July 2026, 1600 CEST Quotes are required to be valid until: Wednesday, 30 September 2026

EVALUATION CRITERIA

(Addendum to RFO 52.212-2)

BASIS FOR CONTRACT AWARD:

In accordance with RFO 12.205(a)(2), the Government intends to award a firm-fixed-price call order to the responsible quoter whose conforming offer is determined to be the most advantageous, considering price and technical capability.

Award will be made using a Lowest Price Technically Acceptable (LPTA) source selection process. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required as defined in Addendum to RFO 52.212-1.

The Government reserves the right to hold interchanges with all, some, or no quoters. Additionally, if no quotes are rated technically acceptable, the CO has reserved the right to cancel the Solicitation in lieu of conducting interchanges. In this case, the Government is under no obligation to release a new Solicitation.

All submitted quotes will be subject to evaluation for quoter responsibility using the guidance and general standards set forth at RFO 9.104-1. Any negative entries found may be grounds for determining a quote non-responsible and would further make them ineligible for award. Common United States Government Systems used during this process are:

a. System for Award Management (SAM). Entity Registration; Reps & Certs; Entity Exclusions

b. Federal Awardee Performance and Integrity Information System (FAPIIS)(SAM.gov)

c. Procurement Integrated Enterprise Environment/Electronic Data Access (PIEE/EDA); and/or

d. The Contractor Performance Assessment Reporting System (CPARS) https://www.cpars.gov

e. Supplier Performance Risk System (SPRS) (accessed via PIEE)

EVALUATION FACTORS:

PRICE: A quote’s Total Evaluated Price (TEP) will be determined by the sum of all separately priced CLINs as presented in Attachment 3 – Price Schedule. If separate CLIN prices AND a TEP (as applicable) are not included, not clearly stated, miscalculated and/or not understandable, the offer may be rejected as non-awardable, and the Government is under no obligation to hold interchanges with that quoter.

Measure of Merit: Total Evaluated Price

Acceptable: Price is clearly stated, correctly calculated, and includes all required CLINs.

Unacceptable: Price is missing, unclear, miscalculated, or incomplete. Quotes may be rejected as non‑responsive.

TECHNICAL CAPABILITY: Each technical factor will be evaluated on an acceptable/unacceptable basis and assigned a rating on whether the quote meets the solicitation requirements. Extra credit will not be assigned for exceeding acceptable criteria. A rating of "Acceptable" will be required for each technical factor to be eligible for award.

Measure of Merit: Compliance with Attachment 1 – Performance Work Statement and Attachment 2 – Terms and Conditions

Acceptable: Quote demonstrates the ability to meet all solicitation requirements.

Unacceptable: Quote fails to meet one or more requirements. Restating the Performance Work Statement or copying website content does not constitute an acceptable technical response.

PAST PERFORMANCE: The Government will review available information from SAM, FAPIIS, CPARS, SPRS, PIEE/EDA, and other Government sources to assess performance risk.

Measure of Merit: Performance Risk

Acceptable: Government records indicate a satisfactory performance history with no significant issues that would increase performance risk.

Unacceptable: Government records identify significant performance or integrity issues that indicate an unacceptable level of performance risk.

EVALUATION PROCESS:

The lowest-priced quotation will be evaluated first for technical acceptability. If it is technically acceptable and the quoter is responsible, award will be made to that quoter. If not, the next lowest-priced quotation will be evaluated, and so on, until award can be made.

(End of Provision)

MASTER CLIN STRUCTURE

CLIN Category Item Capacity / quantity basis U/I Unit Price

0001 Lodging Standard lodging configuration

1-2 occupants;

one configuration for one night

EA

0002 Lodging Family lodging configuration

3-4 occupants;

one configuration for one night

EA

0003 Lodging Large-family lodging configuration

5-6 occupants;

one configuration for one night

EA

0004 Meals Adult breakfast Age 13+; one person-meal

EA

0005 Meals Child breakfast Age 3-12; one person-meal

EA

0006 Meals Adult lunch Age 13+; one person-meal

EA

0007 Meals Child lunch Age 3-12; one person-meal

EA

0008 Meals Adult dinner Age 13+; one person-meal

EA

0009 Meals Child dinner Age 3-12; one person-meal

EA

0010 Meeting Main meeting package - Small

Up to 80 persons; one package-day

EA

0011 Meeting Main meeting package - Large

81-165 persons;

one package-day

EA

0012 Breakout Breakout / childcare-use room - Small

Up to 80 persons; one room-day

EA

0013 Breakout Breakout / childcare-use room - Large

80+ persons;

one room-day

EA

0014 Call-specific

Discrete premium service / outcome

As stated in the Call RFQ

EA N/A

Total Estimated Price

CLAUSES AND PROVISIONS

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.207-4 Economic Purchase Quantity-Supplies 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

52.212-1 Instruction to Offerors – Commercial Products and Commercial Services 52.212-4 Terms and Conditions — Commercial Products and Commercial Services.

52.222-50 Combating Trafficking in Persons 52.224-3 Privacy Training.

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

52.240-9 Security Prohibitions and Exclusions.

52.240-93 Basic Safeguarding of Covered Contractor Information Systems.

52.244-6 Subcontracts for Commercial Products and Commercial Services.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7009 Limitations on the use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.225-7043 Antiterrorism/Force Protection for Defense 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.244-7999 Subcontracts for Commercial Products or Commercial Services (DEVIATION 2026-O0015)

The following provisions and clauses are hereby included by full text:

52.225-17, Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using [Contracting Officer to insert source of rate] in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this address:

https://acquisition.gov

(End of provision)

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://acquisition.gov

(End of clause)

52.252-6, Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -Representation.

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services --Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services - -Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph ( d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph

(b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

252.229-7001 TAX RELIEF—ALTERNATE I (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: CONTRACTOR FILL IN

RATE (PERCENTAGE): CONTRACTOR FILL IN

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

(End of clause)

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

a. Contractors shall not:

2. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

3. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

b. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in DAFMAN 32-7002) are Class I ODSs:

1. Halons: 1011, 1202, 1211, 1301, and 2402;

2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211,

3. CFC-212, CFC- 213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

4. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

OMBUDSMAN (JUL 2023)

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman

Primary:

Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209

Alternate:

Mr. Alexander Larsen

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (314)480-5938

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

REPRESENTATION REGARDING THE USE OF ANTHROPIC PBC PRODUCTS

Reference:

Department of War (DoW) Chief Information Officer Memorandum, Removal of Anthropic, PBC Products in DoW Systems, dated April 2, 2026.

SAF/CN Memorandum, Removal of Anthropic Public Benefit Corporation (PBC) Products in Department of the Air Force Systems, dated May 21, 2026.

(a) Prohibition. In accordance with the referenced memorandums, the Department of the Air Force prohibits the use of any hardware, software, or managed services provided by Anthropic, PBC, its subordinates, subsidiaries, or affiliated offices or entities, doing business under various names, and all subsidiaries, successors, or assigns thereof (collectively referred to as the "Covered Company"). This prohibition applies to the performance of this contract and the Offeror’s internal enterprise networks.

(b) Representation. By submission of its offer, the Offeror represents that it:

[ ] DOES NOT use, and will not provide to the Government, any hardware, software, or managed services from the Covered Company in the performance of this contract.

[ ] DOES use hardware, software, or managed services from the Covered Company.

(c) Disqualification. If the Offeror checks "DOES" in paragraph (b) of this provision, the Offeror may be deemed ineligible for award unless the Offeror can provide a written, comprehensive transition plan demonstrating full removal of the Covered Company’s products within 180 days of April 2, 2026 (September 29, 2026). Waivers to this requirement are not authorized.