F103--Water Quality Management (Base 4)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24226Q0399
- Agency
- Veterans Integrated Service Network 2 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- Department of Veteran Affairs New York Harbor Healthcare System New York, New York 10010, United States
- Points of contact
-
- Christopher Weider christopher.weider@va.gov (716) 862-7461
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is soliciting comprehensive water quality management services for the VA New York Harbor Healthcare System through Request for Quotation (RFQ) 36C24226Q0399. The procurement encompasses a full range of water quality testing and maintenance services including dental waterline testing, legionella and potable water testing, sterile processing water testing, automated monitoring of incoming potable water, operation and maintenance of monochloramine domestic water treatment systems, ice machine and retherm unit cleaning and disinfection, laundry wastewater testing, and utility water treatment for cooling tower and boiler systems. Prospective contractors must be full-time in water quality treatment services, maintain an accredited laboratory with weekly turnaround reporting capability, provide two local representatives with a minimum of five years' experience, and hold NYSDOH Environmental Laboratory Approval Program (ELAP) certification and CDC ELITE certification for legionella testing. The solicitation does not specify explicit evaluation criteria beyond technical qualifications and pricing submissions. The initial response deadline was March 27, 2026, but has been extended to April 9, 2026 at 3:00 PM Eastern Time; the question period has closed, though amendments have been issued to address vendor inquiries regarding scope clarifications and pricing structure.
This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 541380 with a small business size standard of $19.0 million. No incumbent contractor name has been identified in the available documents. The contract covers a one-year base period from May 1, 2026 through April 30, 2027, with four optional one-year renewal periods extending through April 30, 2031, for a potential five-year performance period. Services are required across three VA facilities: Manhattan (423 E. 23rd Street), Brooklyn (800 Poly Place), and St. Albans (179-00 Linden Boulevard, Jamaica, NY), with pricing to be submitted on a line-item basis including unit prices and a separate cost estimate for chemical delivery and storage. The specific contract award value has not been disclosed in the available solicitation documents.
Notice text
3 versions
Update #3 · Latest ·
The purpose of this amendment is to respond to vendor inquiries.
Question: Please confirm whether cooling tower cleanings are included within the scope of work
under this solicitation. If so, we kindly request details regarding the expected frequency, scope, and any applicable standards or protocols.
Answer: Yes, cooling tower cleaning and disinfection is covered in Section B.8 of Appendix B.
Question: For the installation of monochloramine systems, please clarify whether installation services are to be priced separately from the equipment itself, or if a bundled cost structure is required.
Answer: Please see the bottom of line item 4007 Base period Includes provision and installation.
Question: Please confirm whether the monochloramine systems are intended to be leased as part of the service agreement or purchased outright by the facility.
Answer: Please see SOW Section 7 Paragraph A - The vendor shall retain ownership of the systems and be 100% responsible to ensure continuous effective operation.
Question: Please clarify whether retesting should be included in base pricing for dental waterline testing.
Answer: Yes, dental waterline testing is priced quarterly. Quarterly pricing shall include initial samples and resampling.
Question: Please clarify whether resampling for out-of-range sterile processing samples should be included in base pricing.
Answer: Yes, sterile processing is priced per cycle (quarter, job, year). Pricing per cycle shall include initial samples and resampling.
Question: Will you be providing a Form 1449 for this solicitation response.
Answer: No. Please see the first paragraph on page 2, under Description: This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The Class C certified operator license requirement is hereby removed from SOW Section C.7. Paragraph E. Line a. to read: Twice monthly service.
The NYCDOH Water Treatment Operator certification is hereby removed from technical requirements outlined in Addendum to 52.212-1, Instructions to Offerors.
Update #2 ·
a. The purpose of this amendment is to respond to vendor inquiries and extend the response deadline.
b. The period for questions is now closed.
c. The solicitation response deadline is hereby extended to 3:00 pm ET Thursday, April 9, 2026.
d. Question: Quarterly water fountain maintenance requires filter replacement. Please confirm whether the VA will supply the filters.
Answer: The VA will supply the filters.
e. Question: Please confirm that Brooklyn Retherm units are to be included in our quotation, as they are for Manhattan and St. Albans.
Answer: Yes, Brooklyn Retherm units are included in this requirement. The chart on page one of the SOW is hereby updated:
Requirement Category
New York Campus
Brooklyn Campus
St Albans Campus
Dental Waterline Testing
Yes
Yes
Yes
Legionella Water Testing
Yes
Yes
Yes
Potable Water Testing
Yes
Yes
Yes
Sterile Processing Service Water Testing
Yes
Yes
No
Automated Monitoring of Incoming Potable Water
Yes
Yes
Yes
Operation & Maintenance of Monochloramine Domestic Water Treatment System
Yes
Yes
Yes
Ice Machines Cleaning & Disinfection Quarterly
Yes
Yes
Yes
Laundry Wastewater Testing
No
No
Yes
Utility Water Treatment (Cooling Tower and Boiler Systems)
Cooling only
Cooling & Boiler
Boiler only
Water Fountain/Dispenser Maintenance, Cleaning, Disinfecting (quarterly)
Yes
Yes
Yes
Retherm Units Maintenance, Cleaning, Disinfecting (quarterly)
Yes
Yes
Yes
f. Question: Please confirm whether the updated ST108 requirements should be adopted for sterile processing.
Answer: Yes, please see the updated table below and an updated Price/Cost Schedule is attached.
Sampling Schedule: Sterile Processing Water Testing
Location
Parameters to be Tested
Number of Samples per event
Sampling Frequency
# of samples per year
Locations in Sterile Processing Suite to be Designated
Heterotrophic Plate Count (HPC) Bacteria
6 (Manhattan)
4 (Brooklyn)
Monthly
72 (Manhattan)
48 (Brooklyn)
Locations in Sterile Processing Suite to be Designated
pH
2 (Manhattan)
2 (Brooklyn)
Monthly
24 (Manhattan)
24 (Brooklyn)
Locations in Sterile Processing Suite to be Designated
Total Organic Carbon (TOC)
6 (Manhattan)
4 (Brooklyn)
Annually
6 (Manhattan)
4 (Brooklyn)
Locations in Sterile Processing Suite to be Designated
Endotoxins
4 (Manhattan)
2 (Brooklyn)
Monthly
48 (Manhattan)
12 (Brooklyn)
Main Feedwater Lines Entering Facility
Chloride, Iron, Copper, Manganese, Hardness
4 (Manhattan)
2 (Brooklyn)
Annually
4 (Manhattan)
2 (Brooklyn)
g. More previously asked questions will be answered in a future amendment.
Update #1 ·
Effective Date: 01/15/2026
Revision: 03
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.
This solicitation is set aside for SDVOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $19.0 million.
The FSC/PSC is F103.
The VA New York Harbor Healthcare System (Manhattan, Brooklyn, and St Albans) has a requirement for water quality management services including: dental waterline testing; legionella water testing; potable water testing; sterile processing water testing; automated monitoring of incoming potable water; operation and maintenance of monochloramine domestic water treatment system; ice machine cleaning and disinfection; laundry wastewater testing; utility water treatment (cooling tower and boiler systems); water fountain/dispenser maintenance, cleaning, disinfecting; and retherm units maintenance, cleaning, disinfecting services.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24226Q0399 0002.docx | DOCX document | |
| 36C24226Q0399 0001.docx | DOCX document | |
| Chemical Delivery and Storage Price List.xlsx | XLSX spreadsheet | |
| 36C24226Q0399.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| F103--Water Quality Management | Award Notice | |
| F103--Water Quality Management (Base 4) | Solicitation |
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