Event Management for Flag Football

The U.S. Department of State, through the Embassy of the United States of America in Kuala Lumpur, is soliciting quotations for comprehensive event management services supporting an American Flag Football promotional campaign across Malaysia. The contractor will be responsible for coordinating and implementing flag football clinics and tournaments aligned with the Embassy's Freedom 250 campaign, including venue procurement, securing professional certified coaches, designing promotional materials, managing participant logistics, providing branded merchandise and equipment, conducting media documentation, and arranging transportation. Key requirements include coordinating events across six Malaysian locations (Kuala Lumpur, Kedah, Penang, Kelantan, Sabah, and Sarawak) targeting Malaysian students aged 15-25 years old, with each event lasting two days and expecting 80-100 participants per location. The solicitation does not specify formal evaluation criteria beyond the scope of work requirements, though proposals should describe company qualifications and identify any subcontractors. The deadline for quotation submission is 12:00 noon on April 19, 2026, with submissions directed electronically to KualaLumpurDTO@state.gov marked "Quotation Enclosed - Event Mgmt on Flag Football," and prospective vendors should direct questions to Procurement Agent Prema at rmuthupillaip@state.gov.

This solicitation has not been designated as a set-aside and no incumbent contractor is identified. The contract will be awarded as a single purchase order with a maximum budget of USD 30,000 (approximately MYR 117,000), with all quotations required to be submitted in Malaysian Ringgit and valid for 60 calendar days. The event management services will be performed from June through December 2026, with the primary place of performance in Kuala Lumpur and the five other specified Malaysian locations. Contractors submitting quotations exceeding USD 40,000 must maintain valid and active SAM.gov registration at the time of proposal submission; however, clarifying documentation confirms this particular procurement remains below the USD 40,000 threshold, making SAM.gov registration a compliance-only rather than budgetary requirement. All materials and deliverables produced, including promotional materials, branded merchandise, photographs, and videos, become property of the U.S. Embassy upon contract completion.