Event hosting for US Embassy Kuala Lumpur
Closed Solicitation Posted
- Solicitation number
- PR15066912
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- G099 Social- Other
- Place of performance
- Kuala Lumpur Kuala Lumpur 50470 Malaysia
- Points of contact
-
- Noor Oweis oweisnb@state.gov
- Punitha Ratnasingam ratnasingamp@state.gov +60321684989
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a venue to host the U.S. Embassy Kuala Lumpur's Independence Day Reception in August 2025. The solicitation requires a venue located in Kuala Lumpur Sentral capable of hosting a cocktail reception for 1,200+ guests, with a main ballroom and foyer space totaling at least 12,000 sq. ft. The contract will be awarded as a firm fixed-price type, with the government potentially making an award based on initial offers without further discussions. All prospective contractors must be registered in the System for Award Management (SAM) prior to submitting their proposal. Electronic proposals must be submitted to KualaLumpurDTO@state.gov by February 21, 2025, and must address all requirements specified in the Statement of Work.
There are no specific set-aside designations for this contract, and no incumbent contractor is mentioned in the documentation. The performance period is for one day in August 2025, with the venue required to provide comprehensive event services including catering, audiovisual equipment, decorations, and space for vehicle displays. The venue must accommodate 300 vehicle parking spaces, include two bar stations, provide buffet areas, and meet strict U.S. Embassy security requirements. While no specific budget range is disclosed, the venue must include specific amenities such as VIP rooms, dressing rooms, security areas, and space for sponsor stations with 20 tables. The place of performance is specifically within the 50470 Kuala Lumpur area, Federal Territory of Kuala Lumpur, Malaysia, with strict location requirements within the Kuala Lumpur Sentral district.
Notice text
2 versions
Update #2 · Latest ·
UPDATE: This solicitation has been extended to 21 Feb 2025. All proposals must include the completed CERTIFICATION document from the Attachments section to be considered. Incomplete bids will not be considered.
The U.S. Embassy in Malaysia is seeking a venue to host 1,200+ pax in Aug 2025.
The U.S. Embassy in Kuala Lumpur is looking for a reception venue with the following requirements. All requirements are in the attached Statement of Work:
· Availability in August 2025
· Main Ballroom capacity for at least 1,200 pax cocktail reception with room for stage(s) and displays
· Ballroom and foyer space at least 12,000 sq. ft.
· Located in Kuala Lumpur Sentral
The anticipated performance period is for one day in August 2025. All responsible sources may submit a quotation, which will be considered. Proposals should address all requirements in the SOW.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
Please ensure that proposals meet all minimum requirements as stated in the solicitation and SOW. This opportunity allows for electronic responses. Please submit your offer prior to the response date and time to KualaLumpurDTO@state.gov.
Update #1 ·
The U.S. Embassy in Malaysia is seeking a venue to host 1,200+ pax in Aug 2025.
The U.S. Embassy in Kuala Lumpur is looking for a reception venue with the following requirements. All requirements are in the attached Statement of Work:
· Availability in August 2025
· Main Ballroom capacity for at least 1,200 pax cocktail reception with room for stage(s) and displays
· Ballroom and foyer space at least 12,000 sq. ft.
· Located in Kuala Lumpur Sentral
The anticipated performance period is for one day in August 2025. All responsible sources may submit a quotation, which will be considered. Proposals should address all requirements in the SOW.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
Please ensure that proposals meet all minimum requirements as stated in the solicitation and SOW. This opportunity allows for electronic responses. Please submit your offer prior to the response date and time to KualaLumpurDTO@state.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW .docx | DOCX document | |
| PR15066912 Questions and Answers Feb 7.pdf | ||
| PR15066912 Questions and Answers.docx | DOCX document | |
| PR15066912 Questions and Answers.docx | DOCX document | |
| PR15066912 STATEMENT OF WORK.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Event hosting for US Embassy Kuala Lumpur | Solicitation | |
| Event hosting for US Embassy Kuala Lumpur | Pre-Solicitation |
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