Event hosting for US Embassy Kuala Lumpur
Closed Pre-Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- PR15066912
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- G099 Social- Other
- Place of performance
- Kuala Lumpur Kuala Lumpur Malaysia
- Points of contact
-
- Noor Oweis oweisnb@state.gov
- Punitha Ratnasingam ratnasingamp@state.gov +60321684989
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Kuala Lumpur, Malaysia is seeking a venue to host a large reception for 1,200+ attendees in August 2025. The Department of State is soliciting proposals for an event space with specific requirements, including a main ballroom capable of hosting a cocktail reception with staging and display areas. The venue must be located in Kuala Lumpur Sentral and have at least 12,000 square feet of ballroom and foyer space. Potential contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer. The solicitation will be formally launched on SAM.gov, with electronic responses accepted until January 4, 2025, and should be submitted to KualaLumpurDTO@state.gov.
The pre-solicitation notice indicates this is not a set-aside contract, meaning all responsible sources may submit a quotation. The anticipated contract will be a firm fixed-price type for a single-day event in August 2025. While specific budget details are not provided, the scale of the event suggests a significant venue requirement in the hotel or event space category, as reflected in the NAICS code 721110 for Hotels and Motels. The government reserves the right to award the contract based on initial offers without further discussion, emphasizing the importance of comprehensive and competitive initial proposals. Contractors should carefully review all minimum requirements when preparing their submissions to ensure compliance with the forthcoming detailed solicitation.
Notice text
The U.S. Embassy in Malaysia is seeking a venue to host 1,200+ pax in Aug 2025.
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Kuala Lumpur, Malaysia will launch the solicitation on the SAM.gov website when it is available.
The U.S. Embassy in Kuala Lumpur is looking for a reception venue with the following requirements:
· Availability in August 2025
· Main Ballroom capacity for at least 1,200 pax cocktail reception with room for stage(s) and displays
· Ballroom and foyer space at least 12,000 sq. ft.
· Located in Kuala Lumpur Sentral
The anticipated performance period is for one day in August 2025. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
Please ensure that proposals meet all minimum requirements as stated in the solicitation and SOW. This opportunity allows for electronic responses. Please submit your offer prior to the response date and time to KualaLumpurDTO@state.gov.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Event hosting for US Embassy Kuala Lumpur | Solicitation | |
| Event hosting for US Embassy Kuala Lumpur | Pre-Solicitation |
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