EnSite X Electrophysiology Mapping System Maintenance Service for Naval Medical Center-Portsmouth
Closed Solicitation Posted
- Solicitation number
- HT940626QE119
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Portsmouth, Virginia 23708, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency seeks maintenance, repair, software support, and technical support for an EnSite X Electrophysiology Mapping System at Naval Medical Center Portsmouth, with proposals due September 21, 2026 at 9:00 a.m. EDT (as extended by Amendment 2). This is a firm fixed-price purchase order with no set-aside.
Place of performance is Portsmouth, VA, with inspection and acceptance occurring at both Naval Medical Center Portsmouth and the Defense Health Agency facility in Indianapolis, IN. The contractor must be OEM-certified with current certification (within two years) and capable of providing preventive maintenance, corrective maintenance, software updates and upgrades at no additional cost, technical support with one-business-day response time for corrective maintenance, and system optimization. The contract covers four equipment items: the EnSite X EP Mapping System, an Ampere Generator (Serial #15145969), a Cool Point Irrigation Pump (Serial #3499), and a TactiSys Quartz System (Serial #33385). Work is performed Monday through Friday in the Cardiac Cath Lab.
The performance period spans one base year (September 24, 2026 through September 23, 2027) with two optional one-year extension periods. Critical software updates must be installed within 30 days of release. The contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and on-site maintenance including airfare, lodging, car rental, and staff training. Quarterly reports documenting maintenance status, budget adherence, and planned activities are required, with performance standards requiring 100 percent compliance across all service categories.
NAICS is 811210; PSC is J065. Evaluation criteria in descending order of importance are Technical Capability, Past Performance, and Price. Only quotations rated "Acceptable" or "Exceeds" on non-price factors will be considered for award. Questions must be submitted to Matthew Teel at matthew.d.teel.civ@health.mil by September 15, 2026 at 11:00 p.m. ET, with solicitation number HT940626QE119 in the subject line.
Notice text
3 versions
Update #3 · Latest ·
COMBINED SYNOPSIS / SOLICITATION
ENSITE X ELECTROPHYSIOLOGY MAPPING SYSTEM MAINTENANCE SERVICE
NAVAL MEDICAL CENTER - PORTSMOUTH (NMCP)
AMENDMENT 2 SUMMARY:
- Extend the closing date and time.
AMENDMENT 1 SUMMARY:
- Update the Combined Synopsis / Solicitation
- Include the Questions and Answers received.
- Update Exhibit 1-PWS-R1-20260916: Section 2.4.14 Equipment List. Table 1 has been revised with a more detailed and accurate equipment list that includes serial numbers.
- Remove redundant clauses / provisions: 52.203-6, 52.224-3 ALT 1
- Add the following clause / provision: 52.219-4
- Update the to Exhibit 3 - Addendum to 52.212-2
- Update the closing date and time to 18 September 2026 at 5:00 P.M. EDT
________________________________
This request is for a non-personal services purchase order to provide maintenance, repair, software support, and technical support for the EnSite X Electrophysiology Mapping System and associated components for the NMCP.
Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform EnSite X Electrophysiology Mapping System Service as defined in this Performance Work Statement (PWS).
Background: The Cardiac Cath Lab at Naval Medical Center Portsmouth, VA has a requirement for a maintenance and service plan for the EnSite X Electrophysiology Mapping System used in the diagnosis and treatment of cardiac arrhythmias.
Scope: Continuous system availability and functionality are essential to support patient care and procedural efficiency in the EP/Cath Lab. An annual service contract is required to support the EnSite X Electrophysiology Mapping System located within the Cardiac Cath Lab. Services include preventive maintenance, corrective maintenance, software updates and upgrades, technical support, and system optimization. The contractor shall ensure the system remains fully operational and compliant with Original Equipment Manufacturer (OEM) standards and shall be OEM certified.
Questions: All questions shall be sent to Matthew Teel at, matthew.d.teel.civ@health.mil no later than 11:00 p.m. ET, Tuesday, 15 September 2026. Offerors shall ensure to include :"RFQ HT940626QE119" in the subject line of the email. Offerors who fail to list the required RFQ number in the subject line of their email risk their questions not being received by the government in a timely fashion and will not be answered. It is solely up to the offerors to ensure questions submitted are received by the government. NO PHONE CALLS SHALL BE ENTERTAINED. The governement does reserve the right to contact vendors directly.
Details: See the attached documents for details regarding this requirement and ensure to review the Combined Synopsis / Solicitation, Exhibits 1, Exhibit 2, and Exhibit 3 for the performance work statement, instructions to offerors, and how offerors will be evaluated.
Update #2 ·
COMBINED SYNOPSIS / SOLICITATION
ENSITE X ELECTROPHYSIOLOGY MAPPING SYSTEM MAINTENANCE SERVICE
NAVAL MEDICAL CENTER - PORTSMOUTH (NMCP)
AMENDMENT 1 SUMMARY:
- Update the Combined Synopsis / Solicitation
- Include the Questions and Answers received.
- Update Exhibit 1-PWS-R1-20260916: Section 2.4.14 Equipment List. Table 1 has been revised with a more detailed and accurate equipment list that includes serial numbers.
- Remove redundant clauses / provisions: 52.203-6, 52.224-3 ALT 1
- Add the following clause / provision: 52.219-4
- Update the to Exhibit 3 - Addendum to 52.212-2
- Update the closing date and time to 18 September 2026 at 5:00 P.M. EDT
________________________________
This request is for a non-personal services purchase order to provide maintenance, repair, software support, and technical support for the EnSite X Electrophysiology Mapping System and associated components for the NMCP.
Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform EnSite X Electrophysiology Mapping System Service as defined in this Performance Work Statement (PWS).
Background: The Cardiac Cath Lab at Naval Medical Center Portsmouth, VA has a requirement for a maintenance and service plan for the EnSite X Electrophysiology Mapping System used in the diagnosis and treatment of cardiac arrhythmias.
Scope: Continuous system availability and functionality are essential to support patient care and procedural efficiency in the EP/Cath Lab. An annual service contract is required to support the EnSite X Electrophysiology Mapping System located within the Cardiac Cath Lab. Services include preventive maintenance, corrective maintenance, software updates and upgrades, technical support, and system optimization. The contractor shall ensure the system remains fully operational and compliant with Original Equipment Manufacturer (OEM) standards and shall be OEM certified.
Questions: All questions shall be sent to Matthew Teel at, matthew.d.teel.civ@health.mil no later than 11:00 p.m. ET, Tuesday, 15 September 2026. Offerors shall ensure to include :"RFQ HT940626QE119" in the subject line of the email. Offerors who fail to list the required RFQ number in the subject line of their email risk their questions not being received by the government in a timely fashion and will not be answered. It is solely up to the offerors to ensure questions submitted are received by the government. NO PHONE CALLS SHALL BE ENTERTAINED. The governement does reserve the right to contact vendors directly.
Details: See the attached documents for details regarding this requirement and ensure to review the Combined Synopsis / Solicitation, Exhibits 1, Exhibit 2, and Exhibit 3 for the performance work statement, instructions to offerors, and how offerors will be evaluated.
Update #1 ·
COMBINED SYNOPSIS / SOLICITATION
ENSITE X ELECTROPHYSIOLOGY MAPPING SYSTEM MAINTENANCE SERVICE
NAVAL MEDICAL CENTER - PORTSMOUTH (NMCP)
This request is for a non-personal services purchase order to provide maintenance, repair, software support, and technical support for the EnSite X Electrophysiology Mapping System and associated components for the NMCP.
Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform EnSite X Electrophysiology Mapping System Service as defined in this Performance Work Statement (PWS).
Background: The Cardiac Cath Lab at Naval Medical Center Portsmouth, VA has a requirement for a maintenance and service plan for the EnSite X Electrophysiology Mapping System used in the diagnosis and treatment of cardiac arrhythmias.
Scope: Continuous system availability and functionality are essential to support patient care and procedural efficiency in the EP/Cath Lab. An annual service contract is required to support the EnSite X Electrophysiology Mapping System located within the Cardiac Cath Lab. Services include preventive maintenance, corrective maintenance, software updates and upgrades, technical support, and system optimization. The contractor shall ensure the system remains fully operational and compliant with Original Equipment Manufacturer (OEM) standards and shall be OEM certified.
Questions: All questions shall be sent to Matthew Teel at, matthew.d.teel.civ@health.mil no later than 11:00 p.m. ET, Tuesday, 15 September 2026. Offerors shall ensure to include :"RFQ HT940626QE119" in the subject line of the email. Offerors who fail to list the required RFQ number in the subject line of their email risk their questions not being received by the government in a timely fashion and will not be answered. It is solely up to the offerors to ensure questions submitted are received by the government. NO PHONE CALLS SHALL BE ENTERTAINED. The governement does reserve the right to contact vendors directly.
Details: See the attached documents for details regarding this requirement and ensure to review the Combined Synopsis / Solicitation, Exhibits 1, Exhibit 2, and Exhibit 3 for the performance work statement, instructions to offerors, and how offerors will be evaluated.
Files
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation-HT940626QE1190002-Amendment 2.pdf | ||
| Combined Synopsis Solicitation-HT940626QE119-Amendment 1.pdf | ||
| Exhibit 1-PWS-R1-20260916.pdf | ||
| Exhibit 3-Addendum to 52.212-2-Amendment 1.pdf | ||
| B08-Combined Synopsis-Solicitation-RFQ-HT940626QE119.pdf | ||
| Exhibit 2-Addendum to 52.212-1.docx | DOCX document | |
| Attachment-2-QASP.docx | DOCX document | |
| Attachment-1-Pricing-Sheet.xlsx | XLSX spreadsheet | |
| Exhibit 1-PWS.docx | DOCX document | |
| Exhibit 3-Addendum to 52.212-2.docx | DOCX document |
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