Engineer/construction services for heating, ventilation, and air conditioning (HVAC) systems replacement/upgrade project, government worlwide facilities

The solicitation may result in multiple awards of a Firm-Fixed Price Indefinite Delivery / Indefinite Quantity Construction Services Type Contract for one base year plus four (4) separate option years during the fourth quarter of fiscal year2024.

The successful offeror shall provide complete engineer and construction services, contract coordination, and supervision, including but not limited to the design, management and construction necessary to meet the requirements of this contract within the established timeframe.

Short project scope description:

The contractor shall provide continuous HVAC services for DOS facilities worldwide in conformance with the objectives outlined in each individual order for HVAC system replacement.  Each individual order will come with requirements for compatibility with existing or future system integration and operation at each facility.

Replacement of central HVAC systems (e.g., chiller plants, boiler plants, etc), which are at the end of their useful lives.  Services mainly requires Contractors with NAICS code 238220 qualifications.  Typical project execution is 18 months, consisting of an initial site visit / engineering effort, following by equipment manufacturing, and onsite construction effort.  

The General Contractor shall be responsible for the construction, completion and maintenance of the Project Works, in accordance with the tender and contract Drawings, Specifications, Bills of Quantities and Contract Conditions etc.

The contractor shall also be responsible for administration, coordination, synchronization and general supervision of all matters relating to his Sub-Contractors for the Electro-Mechanical works and other trades in accordance with the Contract Conditions to ensure that the works carried out by his Sub-Contractors are completed as required by the contract documents.

The successful contractors shall provide all labor (including but not limited to laborers with the skills and certifications needed), material, equipment, engineering, and construction services required for HVAC system Replacement/Upgrade to various Government Facilities Worldwide and any other associated work as described within the Statement of Work (SOW).

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $5,000,000.00 and $9,999,000.00 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

The estimated magnitude for individual projects is between $250,000 and $2,000,000,00.

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov, no later than February 24, 2024 using the solicitation number 19GE5024R0021 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on Sam.gov as the document contains SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work, operate and do business to Government’s Facilities Worldwide.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Unique Identifier Number and System for Award Management (SAM) registration are mandatory requirement for all companies to be considered for contract award. Offerors may obtain a Unique Identifier Number and information on SAM registration and annual confirmation requirements via the internet at: System for Award Management: www.sam.gov.

The Contract Specialist for the administration of this contract is Ms. Alexandra Perez Acevedo, email perezacevedoa@state.gov. 

A tentative pre-proposal conference and site visit is to be determined (TBD). Details will be provided to interested offerors when available.