Pre-Solicitation 24R0021.pdf

January 23, 2024

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5024R0021

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

ENGINEER/ CONSTRUCTION SERVICES FOR HEATING, VENTILATION, AND AIR

CONDITIONING (HVAC) SYSTEMS REPLACEMENT/UPGRADE PROJECT AT

GOVERNMENT WORLWIDE FACILITIES

The solicitation may result in multiple awards of a Firm-Fixed Price Indefinite Delivery / Indefinite

Quantity Construction Services Type Contract for one base year plus four (4) separate option years during the fourth quarter of fiscal year2024.

The successful offeror shall provide complete engineer and construction services, contract coordination, and supervision, including but not limited to the design, management and construction necessary to meet the requirements of this contract within the established timeframe.

Short project scope description:

The contractor shall provide continuous HVAC services for DOS facilities worldwide in conformance with the objectives outlined in each individual order for HVAC system replacement.

Each individual order will come with requirements for compatibility with existing or future system integration and operation at each facility.

Replacement of central HVAC systems (e.g., chiller plants, boiler plants, etc), which are at the end of their useful lives. Services mainly requires Contractors with NAICS code 238220 qualifications.

Typical project execution is 18 months, consisting of an initial site visit / engineering effort, following by equipment manufacturing, and onsite construction effort.

The General Contractor shall be responsible for the construction, completion and maintenance of the

Project Works, in accordance with the tender and contract Drawings, Specifications, Bills of

Quantities and Contract Conditions etc.

The contractor shall also be responsible for administration, coordination, synchronization and general supervision of all matters relating to his Sub-Contractors for the Electro-Mechanical works and other trades in accordance with the Contract Conditions to ensure that the works carried out by his Sub-

Contractors are completed as required by the contract documents.

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3337

E-Mail: PerezAcevedoA@state.gov mailto:PerezAcevedoA@state.gov

The successful contractors shall provide all labor (including but not limited to laborers with the skills and certifications needed), material, equipment, engineering, and construction services required for

HVAC system Replacement/Upgrade to various Government Facilities Worldwide and any other associated work as described within the Statement of Work (SOW).

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $5,000,000.00 and $9,999,000.00 U.S. Dollars (Note: the prescribed

FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

The estimated magnitude for individual projects is between $250,000 and $2,000,000,00.

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov, no later than February 24, 2024 using the solicitation number 19GE5024R0021 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on Sam.gov as the document contains

SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work, operate and do business to Government’s Facilities Worldwide.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America.

NOTE: Unique Identifier Number and System for Award Management (SAM) registration are mandatory requirement for all companies to be considered for contract award. Offerors may obtain a

Unique Identifier Number and information on SAM registration and annual confirmation requirements via the internet at: System for Award Management: www.sam.gov.

The Contract Specialist for the administration of this contract is Ms. Alexandra Perez Acevedo, email perezacevedoa@state.gov.

A tentative pre-proposal conference and site visit is to be determined (TBD). Details will be provided to interested offerors when available.

mailto:PerezAcevedoA@state.gov http://www.sam.gov/ mailto:perezacevedoa@state.gov

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5024R0021

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in

Government’s facilities Worldwide, and conduct business there, taking into consideration any current COVID-19 related restrictions and the cost of compliance with any quarantine requirements.

Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Alexandra Perez Acevedo email

PerezAcevedoA@state.gov .

mailto:PerezAcevedoA@state.gov