Energy Management and Control Services (EMCS)

The Department of the Air Force Air Combat Command is soliciting Energy Management and Control Services (EMCS) for Davis-Monthan Air Force Base through RFQ FA487726QA002. The procurement requires comprehensive operation, maintenance, and repair of the EMCS system across approximately 145 buildings with 170,000 input/output points, including monitoring system performance, troubleshooting HVAC control issues, maintaining Niagara software, and managing Siemens/Staefa control systems. Contractor personnel must be US citizens with Secret security clearance, possess at least 5 years of HVAC and EMCS experience, and be certified Siemens Controllers programmers capable of filling three key roles: EMCS Service User, EMCS Service Administrator, and EMCS IT Administrator. The government will award using the Lowest Price Technically Acceptable (LPTA) evaluation method based on two primary factors: facility clearance requirements (minimum Secret level) and corporate experience demonstrating ability to maintain a 90% position fill rate. The deadline for contractor questions was September 19, 2025, with government responses provided by September 23, 2025, and quote submissions due October 6, 2025, at 4:00 PM Arizona Local Time.

This opportunity is designated as a 100% Total Small Business Set-Aside under NAICS code 238220 with a size standard of $19 million, restricting participation to qualified small business entities. The contract structure is a 5-year Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) arrangement with annual ordering periods covering four Contract Line Items: onsite routine EMCS monitoring and maintenance, IT server maintenance, emergency/overtime/weekend hours, and parts/materials with a fixed not-to-exceed annual price of $85,000 per ordering period. The total evaluated price for parts and materials across all five ordering periods amounts to $425,000, though the complete contract value encompasses additional CLINs for labor and services. Performance will occur at Davis-Monthan Air Force Base in Arizona, with contractor personnel working primarily during regular hours (7:00 a.m. to 3:30 p.m.) and extended hours during peak season (July through September), while maintaining 24/7 emergency response capabilities. The solicitation incorporates Service Contract Act Wage Determination #2015-5473 Rev 26 and requires strict compliance with multiple cybersecurity regulations including UFC 4-010-06 and NIST SP 800-82r3.