Elevator Maintenance - Yuma AZ
Closed Pre-Solicitation Posted
- Solicitation number
- PANMCC25P0000003796
- Agency
-
MICC Yuma Proving Ground
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Yuma Proving Ground, Arizona 85365, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at Yuma Proving Ground is conducting market research through a Request for Information (RFI) for elevator maintenance services at the United States Army Yuma Proving Ground in Arizona. The procurement covers comprehensive maintenance, repair, and certification services for three passenger elevators located in buildings 2105, 308, and 3504, including monthly preventative maintenance, annual state certification by certified technicians, and emergency call-out services. Contractors must demonstrate appropriate knowledge of elevator maintenance, inspection, and certification procedures, with compliance to ASME A17.1, A17.2, and A17.3 standards required. The government is seeking responses to specific industry questions regarding NAICS code classification (choosing between 561210 - Facilities Support Services or 811310 - Commercial and Industrial Machinery Repair) and whether companies have Arizona-based operations. The RFI response deadline has been extended twice, with the current due date of October 2, 2025 at 5:00 PM MST, and companies must submit capability statements along with their responses.
This opportunity does not utilize any set-aside designations and no incumbent contractors are identified in the documentation. The contract structure includes a base year from December 1, 2025 through November 30, 2026, followed by four 12-month option years extending through November 30, 2030, representing a potential five-year total performance period. The three elevators requiring service are manufactured by Montgomery and Otis, with capacities ranging from 2,000 to 4,000 pounds, all hydro-electric passenger elevators located across different cantonment areas. Service requirements include a certified technician providing 4 hours of monthly maintenance (48 hours annually) and emergency call-out availability with response times ranging from 1 to 2 hours depending on the situation. While no specific contract values are disclosed, the estimated workload data indicates relatively modest technical requirements with approximately one emergency occurrence anticipated per contract period.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0001:
Amended on 10 September 2025
--Extend the Request for Information (RFI) closing date from 11 September 2025 at 12:00PM MST to 12 September 2025 at 5:00PM MST.
Amendment 0002:
Amended on 17 September 2025
--Extend the Request for Information (RFI) closing date from 12 September 2025 at 5:00PM MST to 02 October 2025 at 5:00PM MST.
--Add Questions for Industry. The questions are also attached to the RFI posting as 'Attachment 4 - Questions for Industry - Elevator'.
--Asking Industry to provide a capability statement with their official RFI response.
***Please provide your responses as part of your official RFI response.
Questions for Industry
Q1.) What NAICS code do you believe fits best to the requirement?
561210 – Facilities Support Services
or
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Q2.) Does your company have a branch or any locations in Arizona that offer these services?
REQUEST FOR INFORMATION (RFI)
Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Department of Public Works at the United States Army Yuma Proving Ground (USAYPG), AZ. This RFI is being issued to inquire about performing and servicing three (3) elevators located at the USAYPG, AZ.
The service contract consists of performing and servicing three (3) elevators located at USAYPG, AZ in accordance with the Performance Work Statement (PWS). The services include monthly preventative maintenance, annual certification by certified state technician, and infrequent emergency call outs.
Overview of services required:
- Provide monthly preventive maintenance and repair of three (3) elevators at USAYPG. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications.
- Provide monthly and annual inspection of elevators.
- Respond to emergency call outs when required.
- Provie annual elevator certification by certified state technician for all three (3) elevators.
- Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3.
Elevator Maintenance Period of Performance (PoP)
Base Year: 01 December 2025 through 30 November 2026
Option Year 1: 01 December 2026 through 30 November 2027
Option Year 2: 01 December 2027 through 30 November 2028
Option Year 3: 01 December 2028 through 30 November 2029
Option Year 4: 01 December 2029 through 30 November 2030
Please see Attachment 1 - DRAFT_PWS Elevator for further detail and information.
The Department of Public Works requires a contractor with the appropriate knowledge and understanding of elevator maintenance, inspection, and certification. Failure to maintain and perform these services will result in USAYPG operation disruptions, facility closures, and costly delays to USAYPG.
THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.
The Government is interested in any input from the industry as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
INFORMATION: Proposed item to be supplied is anticipated to be classified under the following North American Industry Classification (NAICS) 561210 – Facilities Support Services, which was considered and selected as it comprises of establishments primarily engaged in providing operating staff to perform a combination of services within a client's facilities. Establishments in this industry typically provide a combination of services, such as janitorial, maintenance, trash disposal, guard and security, mail routing, reception, laundry, and related services to support operations within facilities. These establishments provide operating staff to carry out these support activities, but are not involved with or responsible for the core business or activities of the client. Establishments providing facilities (expect computer and/or data processing) operation support services and establishments providing private jail services or operating correctional facilities (i.e., jails) on contract or fee basis are included in this industry. The associated SBA size standard for the referenced NAICS is $47 million dollars.
Attachments:
Attachment 1 – DRAFT_PWS Elevator
Attachment 2- DRAFT_Technical Exhibit A - Estimated Workload Data
Attachment 3 - DRAFT_Technical Exhibit B - Elevator Inventory
Attachment 4 - Questions for Industry - Elevator
Update #2 ·
Amendment 0001:
Amended on 10 September 2025
Extend the Request for Information (RFI) closing date from 11 September 2025 at 12:00PM MST to 12 September 2025 at 5:00PM MST.
REQUEST FOR INFORMATION (RFI)
Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Department of Public Works at the United States Army Yuma Proving Ground (USAYPG), AZ. This RFI is being issued to inquire about performing and servicing three (3) elevators located at the USAYPG, AZ.
The service contract consists of performing and servicing three (3) elevators located at USAYPG, AZ in accordance with the Performance Work Statement (PWS). The services include monthly preventative maintenance, annual certification by certified state technician, and infrequent emergency call outs.
Overview of services required:
- Provide monthly preventive maintenance and repair of three (3) elevators at USAYPG. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications.
- Provide monthly and annual inspection of elevators.
- Respond to emergency call outs when required.
- Provie annual elevator certification by certified state technician for all three (3) elevators.
- Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3.
Elevator Maintenance Period of Performance (PoP)
Base Year: 01 December 2025 through 30 November 2026
Option Year 1: 01 December 2026 through 30 November 2027
Option Year 2: 01 December 2027 through 30 November 2028
Option Year 3: 01 December 2028 through 30 November 2029
Option Year 4: 01 December 2029 through 30 November 2030
Please see Attachment 1 - DRAFT_PWS Elevator for further detail and information.
The Department of Public Works requires a contractor with the appropriate knowledge and understanding of elevator maintenance, inspection, and certification. Failure to maintain and perform these services will result in USAYPG operation disruptions, facility closures, and costly delays to USAYPG.
THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.
The Government is interested in any input from the industry as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
INFORMATION: Proposed item to be supplied is anticipated to be classified under the following North American Industry Classification (NAICS) 561210 – Facilities Support Services, which was considered and selected as it comprises of establishments primarily engaged in providing operating staff to perform a combination of services within a client's facilities. Establishments in this industry typically provide a combination of services, such as janitorial, maintenance, trash disposal, guard and security, mail routing, reception, laundry, and related services to support operations within facilities. These establishments provide operating staff to carry out these support activities, but are not involved with or responsible for the core business or activities of the client. Establishments providing facilities (expect computer and/or data processing) operation support services and establishments providing private jail services or operating correctional facilities (i.e., jails) on contract or fee basis are included in this industry. The associated SBA size standard for the referenced NAICS is $47 million dollars.
Attachments:
Attachment 1 – DRAFT_PWS Elevator
Attachment 2- DRAFT_Technical Exhibit A - Estimated Workload Data
Attachment 3 - DRAFT_Technical Exhibit B - Elevator Inventory
Update #1 ·
REQUEST FOR INFORMATION (RFI)
Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Department of Public Works at the United States Army Yuma Proving Ground (USAYPG), AZ. This RFI is being issued to inquire about performing and servicing three (3) elevators located at the USAYPG, AZ.
The service contract consists of performing and servicing three (3) elevators located at USAYPG, AZ in accordance with the Performance Work Statement (PWS). The services include monthly preventative maintenance, annual certification by certified state technician, and infrequent emergency call outs.
Overview of services required:
- Provide monthly preventive maintenance and repair of three (3) elevators at USAYPG. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications.
- Provide monthly and annual inspection of elevators.
- Respond to emergency call outs when required.
- Provie annual elevator certification by certified state technician for all three (3) elevators.
- Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3.
Elevator Maintenance Period of Performance (PoP)
Base Year: 01 December 2025 through 30 November 2026
Option Year 1: 01 December 2026 through 30 November 2027
Option Year 2: 01 December 2027 through 30 November 2028
Option Year 3: 01 December 2028 through 30 November 2029
Option Year 4: 01 December 2029 through 30 November 2030
Please see Attachment 1 - DRAFT_PWS Elevator for further detail and information.
The Department of Public Works requires a contractor with the appropriate knowledge and understanding of elevator maintenance, inspection, and certification. Failure to maintain and perform these services will result in USAYPG operation disruptions, facility closures, and costly delays to USAYPG.
THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.
The Government is interested in any input from the industry as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
INFORMATION: Proposed item to be supplied is anticipated to be classified under the following North American Industry Classification (NAICS) 561210 – Facilities Support Services, which was considered and selected as it comprises of establishments primarily engaged in providing operating staff to perform a combination of services within a client's facilities. Establishments in this industry typically provide a combination of services, such as janitorial, maintenance, trash disposal, guard and security, mail routing, reception, laundry, and related services to support operations within facilities. These establishments provide operating staff to carry out these support activities, but are not involved with or responsible for the core business or activities of the client. Establishments providing facilities (expect computer and/or data processing) operation support services and establishments providing private jail services or operating correctional facilities (i.e., jails) on contract or fee basis are included in this industry. The associated SBA size standard for the referenced NAICS is $47 million dollars.
Attachments:
Attachment 1 – DRAFT_PWS Elevator
Attachment 2- DRAFT_Technical Exhibit A - Estimated Workload Data
Attachment 3 - DRAFT_Technical Exhibit B - Elevator Inventory
Files
| File | Type | Posted |
|---|---|---|
| Questions for Industry - Elevator.docx | DOCX document | |
| DRAFT_Technical Exhibit A - Estimated Workload Data.pdf | ||
| DRAFT_Technical Exhibit B - Elevator Inventory.pdf | ||
| DRAFT_PWS Elevator.pdf |
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