DRAFT_PWS Elevator.pdf

ELEVATOR MAINTENANCE

Yuma Proving Ground, Arizona

16 June 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government. The contractor is to provide monthly elevator maintenance services, annual elevator certification and infrequent emergency call outs.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The location of Yuma Proving Grounds (YPG) is 25 miles from the City of Yuma in Yuma County, Arizona. The area is low desert, with extreme temperatures that may exceed 115°F during summer and mild climate during the winter months. The majority of the buildings are located within a 5-mile radius from the intersection of U.S. Highway 95 and Martinez Lake Road.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform monthly/annual elevator maintenance, repairs and emergency service to three (3) elevators as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: All work shall be accomplished in strict accordance with the terms and conditions of the contract, and with the latest edition specifications for the State of Arizona, Federal Government, American National Standards Institute (ANSI) A.17.1 entire, National Fire Prevention Association (NFPA) 70 & 252, Occupational Safety and Health Administration (OSHA) 29 CFR 1917.116. Best commercial practices shall be applied in the performance of work. Maintenance and repairs shall be conducted in accordance with the manufacturer's procedures and precautions in accordance with the applicable ANSI/ASME standard. The elevator inspector’s manual shall be used as a guideline for establishing/certifying that equipment is operating safely. Work shall include cleaning of

DRAFT

equipment components as necessary, proper lubrication and adjustment of cables and moving parts, and repair or replacement of any parts necessary to ensure safe and eƯicient operation of elevators. No elevator with a defect which aƯects safety shall be used.

Elevator safety devices shall not be overridden or made inoperable (29 CFR 1917.116d) per OSHA regulation. Elevators shall be thoroughly inspected on intervals not exceeding one year. Additional monthly inspections for satisfactory operation shall be conducted by designated persons. Record of results of the last annual elevator inspections shall be posted visibly in elevators. Records of monthly and annual inspections shall be posted in the vicinity of the elevator or available at the terminal. The Contractor shall develop and implement a Monthly Preventative Maintenance Program for the elevators to ensure proper operation, to minimize breakdowns and to maximize useful life.

1.3 Objectives:

Provide monthly preventive maintenance and repair of three (3) elevators at YPG.

Provide monthly and annual inspection of elevators.

Respond to emergency call out when required.

Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with ASME A17.1, A17.2, and A17.3.

All work not specifically mentioned which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost.

1.4 Scope: Services include monthly preventative maintenance, annual certification by certified state technician, infrequent emergency call outs. Contractor shall provide monthly inspection of each elevator and provide inspection checklist and report to COR each month after inspection. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet the manufacturer’s specifications. The Contractor shall prepare and submit a report within 1 week of the service performed and any findings. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the elevator. If repairs require work considered above routine maintenance work, the contractor shall notify the Contracting OƯicer’s Representative (COR) for an appropriate decision and action.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 1 December 2025- 30 November 2026

Option Year I 1 December 2026- 30 November 2027

Option Year II 1 December 2027- 30 November 2028

Option Year III 1 December 2028 -30 November 2029

Option Year IV 1 December 2029- 30 November 2030

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain an eƯective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall develop and maintain an eƯective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the Contracting OƯicer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. Quality Control Plan shall be submitted with the Contractor’s proposal if it is an evaluation factor, two (2) paper copies and one electronic copy of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter (Deliverable 1). After acceptance of the QCP the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QCP. After acceptance of the quality control plan the contractor shall receive the contracting oƯicer’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting oƯicer’s (KO) acceptance in writing of proposed changes to the QC procedures.

The contractor shall submit QCP changes within five (5) days to the KO and Contracting OƯicer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met.

Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: Contractor is not required to perform services on the following Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0600 - 1630 Monday through Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at US Army Yuma Proving Ground, Yuma, Arizona.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements:

1.6.7.1 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal OƯice, Director of Emergency Services or Security OƯice. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name

Married name (if applicable)

SSN or local equivalent (ID card number)

Date of birth

Place of birth (city, country)

1.6.7.3.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) TraƯic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.3.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.7.3.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.4 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.4.1 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.5 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.5.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing. The total cost of the replacement may be at the Contractor’s expense.

1.6.7.5.2 Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration oƯice IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting OƯicer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: State certified elevator technician and contract manager/owner. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting oƯicer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0600 to 1630, Monday through Thursday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below: Elevator technician must be state certified for the certification and maintenance of elevators.

Qualifications for all key personnel are listed below:

a) Contract Manager and Alternate Contract Manager: Five (5) years experience in contract of similar breadth and scope as required in this PWS

b) Elevator Technician: State certification

1.6.11 Special Qualifications or Certifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators. State of Arizona requires annual certification to be accomplished by a state certified inspector in accordance with (IAW) ANSI A17.1 and certification posted in elevators. The Contractor shall be regularly engaged in the servicing of elevators. The Contractor shall employ personnel who are familiar with the requirements of the above-mentioned regulations, codes, ordinances, rules and laws. All work shall be performed by a qualified and certified elevator mechanic or technician directly supervised by the contractor. All work performed, all parts installed, oils, greases and other supplies shall be specified by the original manufacturer of the equipment being serviced.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors’ employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting OƯicer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.)

Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting OƯicer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting OƯicer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting OƯicer and in the event the Contracting OƯicer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting OƯicer may aƯect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be aƯected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or eƯective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or eƯective date of incorporation of this requirement into the contract, whichever applies (Deliverable 2). The contractor shall submit certificates of completion for each aƯected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non- CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT OƯicer at their assigned location for classroom training by a Level 2 trained AT OƯicer and a copy of either the training certificate or the training attendance roster signed by the AT OƯicer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or eƯective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or eƯective date of incorporation of this requirement into the contract, whichever applies (Deliverable 3). The Contractor shall submit certificates of completion for each aƯected Contractor employee and subcontractor employee to the COR within ten (10) calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Training Information System (ATIS) https://learn.atis.army.mil/. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counterintelligence (CI) OƯicer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI OƯicer will be maintained by the Contractor.

Verification of the training will be provided to the Contracting OƯicer (KO) or Contracting OƯicer Representative (COR) within ten (10) calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract (Deliverable 4). The Contractor will coordinate with the supporting DoD Agency AT OƯicer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract (Deliverable 5). OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC OƯicer at their assigned location for classroom training by a Level 2 trained OPSEC OƯicer and a copy of either the training certificate or the training attendance roster signed by the OPSEC OƯicer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

1.6.20 Safety: The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification

1.6.20.1 Safety Plan: The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (Deliverable 10).

• Revisions shall be submitted to the KO/COR five (5) business days prior to the eƯective date of change (Deliverable 10).

1.6.20.2 Safety Data Sheets: For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval five (5) business days after contract award (Deliverable 11).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

1.6.21 Environmental Compliance: The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an aƯiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting oƯicer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting OƯicer’s Representative (COR). An individual designated and authorized in writing by the contracting oƯicer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an oƯer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting oƯicer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Thursday, unless specified otherwise.

2.2 Acronyms:

ANSI American National Standards Institute

AOR Area of Responsibility

AR Army Regulation

ATCTS Army Training Certification Tracking System

ATIS Army Training Information System

AT Anti-Terrorism

CAC Common Access Card

CFR Code of Federal Regulations

CI Counter Intelligence

CLIN Contract Line Item Number

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting OƯicer Representative

DOD Department of Defense

DODD Department of Defense Directive

DODI Department of Defense Instruction

FAR Federal Acquisition Regulation

FHP Force Health Protection

FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment

GFP Government Furnished Property

IA Information Assurance

IAW In Accordance With

IT Information Technology

JPAS Joint Personnel Adjudication System

JTR Joint Travel Regulation

KO Contracting OƯicer

LOA Letter of Authorization

NCIC-III National Crime Information Center Interstate Identification Index

NIST National Institute of Standards and Technology

ODC Other Direct Costs

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Safety and Health Administration

OPSEC Operation Security

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Program

RA Requiring Activity

SCR Service Contract Reporting

SOP Standard Operating Procedures

SPOT Synchronized Pre-deployment and Operational Tracker

TE Technical Exhibit

TSDB Terrorist Screening Data Base

U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: The Government will not provide Government Furnished Property in the performance of this contract.

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suƯering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities: The Government will not provide Telecommunications/Utilities in the performance of this contract.

3.4 Government Owned Vehicles: The Government will not provide Government Owned Vehicles in the performance of this contract.

3.5 GFE Tools, Hand Tools, Equipment: The Government will not provide GFE tools, hand tools or equipment for the performance of this contract.

3.6 Government Furnished Facilities and Real Property: The Government will not provide Government Furnished Facilities or Real Property for the performance of this contract.

3.7 Government Furnished Services: The Government will not provide services for the performance of this contract.

3.8 The Government will provide available containers at specific contractor occupied facilities for collection of recyclable paper and cardboard, on-hand scrap metal, non-hazardous waste wood and wood by-products, and trash pickup.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the eƯort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this eƯort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this eƯort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.1.5 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S.

Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall aƯix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain a suƯicient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide suƯicient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks.

This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for maintenance, repair and annual certification of three (3) elevators. The Contractor shall provide all labor, equipment, supplies, transportation, parts, and material necessary to perform routine monthly preventative maintenance, inspections, annual certification, and repairs, including emergency repairs of elevators located in buildings 2105, 308, and 3504. The Contractor shall guarantee that an employee who is regularly engaged in inspection and supervision shall visit each of the three elevators monthly to perform required monthly preventative maintenance and that the quality of maintenance meets the specified and intended standards. The Contractor shall maintain all equipment in good operating condition in accordance with manufacturer’s specifications. Repair and maintain elevators to meet safety regulations and building codes. Locates and determines causes of trouble in brakes, motors, switches, and signal and control systems, using test lamps, ammeters, and voltmeters. Disassembles defective units and repairs or replaces parts, such as locks, gears, cables, electric wiring, and faulty safety devices, using hand tools.

Installs push button controls and other devices to modernize elevators. Lubricates bearings and other parts to minimize friction. Replacement parts or repairs shall have at least the original design factor; replacement parts for load bearing and other critical parts shall be obtained from the original equipment manufacturer (OEM) or be recertified. Where manufacturer's specifications are not available, the limitations assigned to the equipment shall be based on the determinations of a registered engineer competent in this field, and such determinations will be documented and recorded.

5.2 Monthly Inspections and Maintenance: The Contractor will call the COR to notify at arrival and departure for the monthly service. The Contractor shall prepare and submit a written report within 3 business days after the inspection is completed to the COR. Report shall include the monthly inspection checklist and detailed descriptions of any repairs needed (Deliverable 6). Certificate of inspection containing the date and signature of the technician who performed the inspection shall be placed in the elevator clearly visible and legible. The monthly service includes preventative maintenance that is required to keep the elevators in such condition that each may be utilized at original capacity and eƯiciency for its intended purpose. Best commercial practices shall be applied in the performance of work. Fire related elevator controls, including monthly firefighters’ recall operation of all elevators shall be tested and adjusted monthly for proper operation and properly annotated on the Elevator Firefighter’s service test record. Firefighter’s service test record shall be developed by the contractor and shall adhere to ASME A17.1. Firefighter’s service log shall be posted in the elevator and updated monthly.

Requirements of the latest edition of ASME A17.1 standard shall be followed. The elevator inspector’s manual shall be used as a guideline for establishing/certifying that equipment is in operating safely. All work shall be accomplished in accordance with the terms and conditions of the contract. All work shall be completed per approved and accepted industry and Original Equipment Manufacturers’ standards.

5.2.1 Regular Cleaning: The Contractor shall thoroughly clean all elevator hoist ways, pits, car tops, controller interiors including filters and machine rooms. The cleaning of equipment components as necessary each monthly visit, proper lubrication and adjustment of cables and moving parts, and repair or replacement of any parts necessary to ensure safe and eƯicient operation of elevators. The Contractor shall keep machinery and machinery spaces to include mechanical rooms clean and free of trash, debris, oil and grease spills, and oily rags and kept in a presentable condition each time servicing and/or repairs are performed.

5.2.2 Routine Calls: Service Calls will be classified as routine when the work does not qualify as an emergency call. The Contractor shall respond to and begin work on routine service calls within two (2) hours after receipt of the call and shall be completed within 24 hours of call receipt. Routine service call work will normally be performed during the Government’s regular working hours. The Contractor shall report to the work location, survey the repair, and provide to the COR an estimated time to repair and cost of repairs not covered in the basic service contract. The Contractor shall commence repair work after notification from the KO. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.