ECAO Chiller Compressor Replacement

The Bureau of Reclamation's Eastern Colorado Area Office (ECAO) is seeking qualified vendors to supply and install a new commercially available, water-cooled chiller to replace an existing 50-ton unit at their Loveland, Colorado facility. This Pre-Solicitation Notice, posted on March 2, 2026, is issued for market research purposes under FAR Part 10 and does not constitute a formal solicitation at this time. The procurement encompasses furnishing labor, supervision, equipment, materials, and transportation for the chiller supply, removal of the existing unit with EPA-compliant refrigerant recovery and disposal, mechanical and electrical tie-ins, startup and commissioning, staff training, and post-installation seasonal inspection services. Interested vendors must demonstrate relevant experience in supplying and installing commercial water-cooled chillers, managing legacy refrigerant system removal, performing mechanical and electrical integration, conducting HVAC commissioning, and integrating systems with building PLC/control systems. Vendors must submit a statement of capability not exceeding two single-sided pages to Feyna J. Li at fli@usbr.gov by March 13, 2026 at 1:00 PM Mountain Time, with submissions limited to past performance examples from the last three years and required registration in the System for Award Management (SAM) at the time of award.

This procurement uses no set-aside designation and is open to full and open competition, with particular interest in small business categories including 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, and Women-Owned Small Business (WOSB) concerns. The replacement chiller must operate at 460 VAC, 3-phase, 60 Hz with a current draw not exceeding 100 amps, comply with ASHRAE Standard 34 refrigerant classifications (A1 preferred, A2L acceptable with detection system), and fit within the existing installation space of 9 feet long by 5 feet wide by 6 feet 6 inches high. The anticipated contract type is Firm-Fixed-Price (FFP), and all on-site work must be completed within 180 days of award during standard weekday hours (6:30 AM to 3:00 PM Monday through Friday), with a minimum two-week advance scheduling requirement. The contractor must provide a minimum one-year warranty on all work, parts, and labor in addition to standard manufacturer warranties, and maintain weekday 4-hour response capability for service calls through all warranty periods. No specific budget range or award value has been disclosed in the Pre-Solicitation Notice.