Sources_Sought_Notice_-_Chiller_Compressor_Replacement_1.pdf

Sources Sought Notice Market Research – FAR Part 10

This is a Sources Sought Notice issued in accordance with FAR Part 10, Market Research.

This notice is for informational and planning purposes only and does not constitute a solicitation or a promise to issue a solicitation in the future. This notice is issued solely for the purpose of conducting market research.

The Government is seeking to determine the availability of qualified businesses capable of performing the requirement described below and to determine the appropriate acquisition strategy, including the potential for a Small Business Set-Aside. The Government is interested in all small business categories, including 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, Women-Owned Small Business (WOSB), and other Small Business concerns.

If a solicitation is released, it will be synopsized and posted on SAM.gov. It is the responsibility of interested parties to monitor SAM.gov for updates.

DESCRIPTION OF REQUIREMENT:

The Bureau of Reclamation, Eastern Colorado Area Office (ECAO), has a requirement for the supply and incidental installation of a new commercially available, water-cooled chiller to replace the existing 50-ton unit located at:

Eastern Colorado Area Office 11056 West County Road 18E Loveland, CO 80537

The project includes furnishing all labor, supervision, equipment, materials, and transportation necessary to:

• Provide a new nominal 50-ton water-cooled chiller suitable for commercial HVAC applications.

• Remove and properly dispose of the existing chiller, including refrigerant recovery and disposal in accordance with EPA regulations.

• Perform all required mechanical and electrical tie-ins.

• Integrate the chiller with the existing building HVAC programmable logic controller

(PLC).

• Perform startup, testing, and commissioning.

• Provide staff training.

• Provide post-installation seasonal inspection services.

• Provide a minimum one-year warranty on all work, parts, and labor.

Installation work is anticipated to be completed within approximately 180 days of award.

The anticipated contract type is Firm-Fixed-Price (FFP).

This procurement is anticipated to be a supply purchase with incidental installation services.

NAICS CODE:

The anticipated NAICS Code is:

333415 – Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Interested vendors shall indicate their business size under this NAICS code.

INFORMATION REQUESTED:

Interested firms shall submit a statement of capability not to exceed two (2) single-sided pages that includes the following:

(a) Company Information:

• Company name

• Address

• Unique Entity ID (UEI)

• Point of contact (name, phone number, and email)

• Business size and socioeconomic status under the identified NAICS code

Offerors must be registered in the System for Award Management (SAM) at the time of award.

(b) Statement of Capabilities:

Demonstrate relevant experience and capability in:

• Supplying and installing commercial water-cooled chillers (approximately 50-ton capacity or similar).

• Removing and properly disposing of legacy refrigerant systems (including R-22 systems).

• Mechanical and electrical integration with existing building systems.

• HVAC equipment commissioning.

• Integrating HVAC systems with building PLC/control systems.

• Providing post-installation service and maintenance support, including rapid service response capability.

Limit relevant past performance to projects performed within the last three (3) years. Include contract numbers (if applicable), customer name, project description, dollar value, and period of performance.

SUBMISSION INSTRUCTIONS:

Responses must be submitted electronically via email to:

Feyna J. Li Email: fli@usbr.gov

Oral responses will not be accepted. Paper submissions will not be accepted.

RESPONSE DEADLINE:

Responses are due no later than March 13, 2026 at 1PM Mountain Time.

DISCLAIMER:

This Sources Sought Notice is for market research purposes only and does not constitute a solicitation or request for proposals. The Government is not obligated to issue a solicitation or award a contract as a result of this notice.

The Government will not reimburse respondents for any costs incurred in preparing or submitting a response to this notice.

All information submitted will become Government property and will not be returned.

Questions regarding this notice must be submitted via email to Feyna J. Li at fli@usbr.gov