EC - Mini Splits

The Bureau of Reclamation, U.S. Department of the Interior, is seeking quotations for the procurement of two mini-split style ductless air conditioner/heat pump systems to provide supplemental temperature adjustment for under-ventilated workspaces. The procurement requires one dual-zone wall-mounted mini-split heat pump system rated at 36,000 BTU (specifically a Mitsubishi FX-Series 23 SEER2 model or equivalent) and one single-zone wall-mounted mini-split heat pump system rated at 30,000 BTU (specifically a Mitsubishi GX-Series 19.2 SEER2 model or equivalent), with both systems pre-charged with R454B refrigerant. This is a supply-only contract with no installation services required from the contractor, though all necessary components and complete installation kits must be included. Quotations will be evaluated on two equally weighted factors: technical capability and price, with award going to the responsible offeror submitting the lowest-priced quote that meets all solicitation requirements. The offer due date is April 10, 2026, at 3:00 PM Mountain Daylight Time, and the technical question deadline was March 30, 2026, though two clarification questions were answered as recently as April 9, 2026.

This solicitation is designated as a Total Small Business Set-Aside under NAICS code 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing) with a small business size standard of 1,250 employees. No incumbent contractors or current award values are specified in the solicitation documents. The contract will be firm-fixed-price for supply only, with all pricing to be inclusive of fees, taxes, and shipping/delivery costs; quotes must remain valid for a minimum of 30 calendar days. Delivery must be completed within 30 days of award to 11056 West County Road 18E, Loveland, Colorado 80537, with the receiving location operating Monday through Thursday from 8:00 AM to 3:30 PM (excluding Federal Holidays). Contractors must submit technical data for Contracting Officer approval within 15 days of award and provide complete manufacturer documentation, operation and maintenance manuals, and a fully transferable manufacturer's standard warranty with all necessary registration and warranty documentation upon delivery.