EC - Mini Splits

The Department of the Interior Bureau of Reclamation is seeking to procure two mini-split style ductless air conditioner/heat pump systems for supplemental temperature adjustment of under-ventilated workspaces. The requirement consists of one dual-zone wall-mounted unit and one single-zone wall-mounted unit, each pre-charged and brand-name-or-equal, off-the-shelf systems that must include all necessary installation kit components such as fittings, manifolds, wiring, tubing, drains, thermostats, and remotes. Interested vendors must submit a capability statement not exceeding two single-sided pages by March 16, 2026, at 2:00 p.m. MT to jamahel_fayall@ios.doi.gov, which should include company information, UEI, socioeconomic status, SAM.gov registration confirmation, and relevant past performance from the preceding three years. The government is conducting this Sources Sought Notice under FAR Part 10 for market research purposes to assess competitive procurement viability and determine the optimal acquisition strategy, with consideration given to socioeconomic contracting programs including 8(a), Service-Disabled Veteran-Owned, HUBZone, and Women-Owned Small Business concerns. A 30-day delivery period following award is anticipated, and installation and commissioning will be performed by government personnel, making this a supply-only procurement.

This pre-solicitation notice carries no set-aside designation and does not identify any incumbent contractors or current vendors. No specific award value or budget range has been disclosed in the notice. The applicable NAICS code is 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing), and the PSC category is 4120 (Air Conditioning Equipment). This notice is issued for market research purposes only and does not constitute a government commitment to award a contract; any subsequent formal solicitation will be posted on SAM.gov. Interested parties should note that this is the pre-solicitation phase, and the actual competitive procurement will follow based on the government's assessment of market capability and competition.