Dry Ice Weekly Supply - Cancelled
Closed Solicitation Posted
- Solicitation number
- HT940626QE006
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- Place of performance
- South Carolina 29152, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency's Southeastern Healthcare Operations Contracting Division issued Request for Quotation (RFQ) HT940626QE006 to procure weekly dry ice supply services for the 20th Medical Group at Shaw Air Force Base. The solicitation seeks a contractor to deliver 300 pounds of dry ice pellets every Monday morning between 7:30 a.m. and 10:30 a.m. EST in insulated containers with proper venting mechanisms, with capability to handle emergency or special-event deliveries as coordinated with the Contracting Officer Representative. The contractor must ensure dry ice purity and maintain temperatures at or below -78.5°C (-109.3°F) at delivery, comply with all hazardous materials transportation and OSHA regulations, and coordinate base access documentation immediately after award notification. The government will evaluate offers on a lowest-price technically acceptable basis and intends to award without discussions, expecting offerors to submit their best and final prices in their initial quotations. The original proposal deadline was February 13, 2026, with questions requiring submission at least three days prior to the due date; however, this solicitation was subsequently cancelled on an unspecified date as the government determined its requirements could be more efficiently satisfied through the DLA Electronic Catalog (ECAT) contract vehicle.
This procurement is designated as a Total Small Business Set-Aside under NAICS code 325120 (Industrial Gas Manufacturing) with a size standard of 1,200 employees. The contract structure consists of one base year and four optional one-year renewal periods from June 20, 2026 through June 19, 2031, with a potential six-month extension through December 19, 2031, for a total contract duration of up to 60 months. Following a solicitation amendment issued February 12, 2026, base-year and option-year quantities for contract line items 0001 through 4001 were increased to 16,200 pounds annually, while line item 5001 for the potential extension period was set at 8,100 pounds, with an additional 600 pounds annually to account for unexpected demand surges. The delivery location is Building 1042 Medical Logistics Supply Dock at Shaw Air Force Base, South Carolina 29152. The Contracting Officer is Lenore Y. Paseda (lenore.y.paseda.civ@health.mil, 301-619-6159), and the Contract Specialist is Yuleiny Garcia Contreras (yuleiny.garciacontreras.civ@health.mil).
Notice text
5 versions
Update #5 · Latest ·
In accordance with the Federal Acquisition Regulation (FAR), the Government hereby cancels Solicitation HT940626QE006 for Dry Ice Weekly Supply effective immediately.
The Government has determined that its requirements for these commercial supplies can be more efficiently and economically satisfied through the DLA Electronic Catalog (ECAT) contract vehicle. This decision is made in the best interest of the Government to maximize efficiency and leverage existing streamlined procurement systems.
As this is a cancellation of a solicitation prior to award, the Government is not liable for any costs incurred by offerors in the preparation of their quotations or proposals.
We appreciate your interest and the time invested in responding to this solicitation. We encourage you to monitor the SAM.gov website for future opportunities.
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This amendment is to correct the quantities in the base year and the Option periods - the quantities changed from 15,000 to 16,200 for CLINs 0001 to 4001 and 8,100 for CLIN 5001; and PWS' bullet point 3.2 has been changed from "To account for unexpected surges in demand, the quantity is adjusted by about 4% (600 pounds per year)." to "To account for unexpected surges in demand, the quantity is adjusted by 600 pounds per year." - No other changes have been made to the solicitation.
Attached are the Solicitation Amendment HT940626QE0060001 SF 30 document and the Conform Solicitation Amendment - HT940626QE0060001. Contractors submitting quotes must complete and submit the Conform Solicitation Amendment - HT940626QE0060001 document with their quote. Contractors that have submitted their quote before this post - if the changes affect the submitted unit price, revise your quote and resubmit per Conform Solicitation Amendment - HT940626QE0060001 document. If the changes did not affect the unit price in your submitted quote, acknowledge Amendment 0001 and state that the changes in Solicitation Amendment HT940626QE0060001 did not affect your unit price.
*************************
This update is to attached the updated questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
This update is to attached the questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
Synopsis/Solicitation HT940626QE006 is issued as a Request for Quotation (RFQ). The synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Enterprise Contract Writing system.
The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for solid carbon dioxide (dry ice) to support the operations of 20th Medical Group (MDG)- Shaw Air Force Base (AFB). The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described in the Statement of Work (SOW). The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Submission of Quote: To create the quote, Contractors must followthe Quote Instructions Section and the requirements of FAR 52.212-1, FAR 52.212-2, 52.212-1 Addendum, 52.212-2 Addendum included in the solicitation document. Quote is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SF 1449, Block 8 of Page l.
Competition Approach: Small Business Set Aside.
Period of Performance: The estimated start date is June 20, 2026. The period of performance shall be for one (1) Base year of 12 months and four (4) Option years of 12-month each.
Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist: yuleiny.garciacontreras.civ@health.mil and Contracting Officer: lenore.y.paseda.civ@health.mil with email subject: Requirement HT940626QE006. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
Incumbent Contractor: This requirement is a follow-on to Firm Fixed Price contract No. FA480323P0019, which was awarded to Cox Enterprises and Solutions LLC and expires on June 19, 2026.
Attachments: Solicitation SF 1449 - HT940626QE006
Update #4 ·
This amendment is to correct the quantities in the base year and the Option periods - the quantities changed from 15,000 to 16,200 for CLINs 0001 to 4001 and 8,100 for CLIN 5001; and PWS' bullet point 3.2 has been changed from "To account for unexpected surges in demand, the quantity is adjusted by about 4% (600 pounds per year)." to "To account for unexpected surges in demand, the quantity is adjusted by 600 pounds per year." - No other changes have been made to the solicitation.
Attached are the Solicitation Amendment HT940626QE0060001 SF 30 document and the Conform Solicitation Amendment - HT940626QE0060001. Contractors submitting quotes must complete and submit the Conform Solicitation Amendment - HT940626QE0060001 document with their quote. Contractors that have submitted their quote before this post - if the changes affect the submitted unit price, revise your quote and resubmit per Conform Solicitation Amendment - HT940626QE0060001 document. If the changes did not affect the unit price in your submitted quote, acknowledge Amendment 0001 and state that the changes in Solicitation Amendment HT940626QE0060001 did not affect your unit price.
*************************
This update is to attached the updated questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
This update is to attached the questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
Synopsis/Solicitation HT940626QE006 is issued as a Request for Quotation (RFQ). The synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Enterprise Contract Writing system.
The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for solid carbon dioxide (dry ice) to support the operations of 20th Medical Group (MDG)- Shaw Air Force Base (AFB). The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described in the Statement of Work (SOW). The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Submission of Quote: To create the quote, Contractors must followthe Quote Instructions Section and the requirements of FAR 52.212-1, FAR 52.212-2, 52.212-1 Addendum, 52.212-2 Addendum included in the solicitation document. Quote is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SF 1449, Block 8 of Page l.
Competition Approach: Small Business Set Aside.
Period of Performance: The estimated start date is June 20, 2026. The period of performance shall be for one (1) Base year of 12 months and four (4) Option years of 12-month each.
Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist: yuleiny.garciacontreras.civ@health.mil and Contracting Officer: lenore.y.paseda.civ@health.mil with email subject: Requirement HT940626QE006. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
Incumbent Contractor: This requirement is a follow-on to Firm Fixed Price contract No. FA480323P0019, which was awarded to Cox Enterprises and Solutions LLC and expires on June 19, 2026.
Attachments: Solicitation SF 1449 - HT940626QE006
Update #3 ·
This update is to attached the updated questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
This update is to attached the questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
Synopsis/Solicitation HT940626QE006 is issued as a Request for Quotation (RFQ). The synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Enterprise Contract Writing system.
The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for solid carbon dioxide (dry ice) to support the operations of 20th Medical Group (MDG)- Shaw Air Force Base (AFB). The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described in the Statement of Work (SOW). The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Submission of Quote: To create the quote, Contractors must followthe Quote Instructions Section and the requirements of FAR 52.212-1, FAR 52.212-2, 52.212-1 Addendum, 52.212-2 Addendum included in the solicitation document. Quote is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SF 1449, Block 8 of Page l.
Competition Approach: Small Business Set Aside.
Period of Performance: The estimated start date is June 20, 2026. The period of performance shall be for one (1) Base year of 12 months and four (4) Option years of 12-month each.
Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist: yuleiny.garciacontreras.civ@health.mil and Contracting Officer: lenore.y.paseda.civ@health.mil with email subject: Requirement HT940626QE006. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
Incumbent Contractor: This requirement is a follow-on to Firm Fixed Price contract No. FA480323P0019, which was awarded to Cox Enterprises and Solutions LLC and expires on June 19, 2026.
Attachments: Solicitation SF 1449 - HT940626QE006
Update #2 ·
This update is to attached the questions and answers document to provide answers to questions from industry under Synopsis/Solicitation HT940626QE006. No changes to the solicitation have been made.
*************************
Synopsis/Solicitation HT940626QE006 is issued as a Request for Quotation (RFQ). The synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Enterprise Contract Writing system.
The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for solid carbon dioxide (dry ice) to support the operations of 20th Medical Group (MDG)- Shaw Air Force Base (AFB). The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described in the Statement of Work (SOW). The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Submission of Quote: To create the quote, Contractors must followthe Quote Instructions Section and the requirements of FAR 52.212-1, FAR 52.212-2, 52.212-1 Addendum, 52.212-2 Addendum included in the solicitation document. Quote is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SF 1449, Block 8 of Page l.
Competition Approach: Small Business Set Aside.
Period of Performance: The estimated start date is June 20, 2026. The period of performance shall be for one (1) Base year of 12 months and four (4) Option years of 12-month each.
Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist: yuleiny.garciacontreras.civ@health.mil and Contracting Officer: lenore.y.paseda.civ@health.mil with email subject: Requirement HT940626QE006. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
Incumbent Contractor: This requirement is a follow-on to Firm Fixed Price contract No. FA480323P0019, which was awarded to Cox Enterprises and Solutions LLC and expires on June 19, 2026.
Attachments: Solicitation SF 1449 - HT940626QE006
Update #1 ·
Synopsis/Solicitation HT940626QE006 is issued as a Request for Quotation (RFQ). The synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Enterprise Contract Writing system.
The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for solid carbon dioxide (dry ice) to support the operations of 20th Medical Group (MDG)- Shaw Air Force Base (AFB). The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described in the Statement of Work (SOW). The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Submission of Quote: To create the quote, Contractors must followthe Quote Instructions Section and the requirements of FAR 52.212-1, FAR 52.212-2, 52.212-1 Addendum, 52.212-2 Addendum included in the solicitation document. Quote is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SF 1449, Block 8 of Page l.
Competition Approach: Small Business Set Aside.
Period of Performance: The estimated start date is June 20, 2026. The period of performance shall be for one (1) Base year of 12 months and four (4) Option years of 12-month each.
Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist: yuleiny.garciacontreras.civ@health.mil and Contracting Officer: lenore.y.paseda.civ@health.mil with email subject: Requirement HT940626QE006. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
Incumbent Contractor: This requirement is a follow-on to Firm Fixed Price contract No. FA480323P0019, which was awarded to Cox Enterprises and Solutions LLC and expires on June 19, 2026.
Attachments: Solicitation SF 1449 - HT940626QE006
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