Questions and Answers - HT940626QE006 - Feb 10-2026.docx
DOCX document 18 KB Posted
- Attached to
- Dry Ice Weekly Supply - Cancelled
- Solicitation number
- HT940626QE006
- Issued by
-
Defense Health Agency
About this file
This file is a Questions and Answers document addressing industry inquiries regarding solicitation HT940626QE006 for dry ice supply services to Shaw Air Force Base. The document does not address specific required products or services beyond clarifications on existing Statement of Work requirements; rather, it provides guidance on contract administration and delivery logistics for an ongoing dry ice procurement.
Key clarifications include confirmation that emergency or special-event deliveries may be priced separately or incorporated into base weekly pricing at the contractor's discretion, with pricing breakdown required for evaluation. Contractors may use either reusable or disposable insulated containers for dry ice transport, provided they comply with hazardous materials regulations and include proper venting mechanisms. Delivery must occur on Mondays and cannot be rescheduled to Fridays; for federal holidays falling on Mondays or facility closures, services resume the first workday following the holiday. The contractor is responsible for ensuring dry ice purity and temperature maintenance at or below -78.5°C (-109.3°F) upon delivery, based on weight and condition verification. Base access coordination must begin immediately following contract award, with the government aiming to award before the June 20, 2026 Period of Performance start date to allow adequate preparation time. The winning contractor will be a small business selected through a firm fixed-price contract structure covering one base year and four option years.
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Questions and answers - Solicitation HT940626QE006
| # |
| Section |
| Question |
| Answer |
| 1 |
| Quote Instructions and Standard Form (SF) 1449, Block 8 of Page l. |
| Can you please confirm the official quote submission deadline and time (EST)? |
| Please see Standard Form (SF) 1449, Block 8 of Page l. |
| 2 |
| SOW-Bullet Point 3.2; Addendum 52.212-2 |
| Are emergency or special-event deliveries expected to be priced separately, or should those costs be incorporated into the base weekly pricing? |
| As stated in the SOW, “to account for unexpected surges in demand, the quantity is adjusted by about 4% (600 pounds per year)”. How it is priced is up to each interested contractor. Contractors must provide, with their quote, a breakdown explaining their pricing for evaluation. |
| 3 |
| SOW-Bullet Point 3.1 |
| Are reusable insulated containers acceptable, or must packaging be disposable for each delivery? |
| The dry ice will be placed in the customer’s own insulated containers at delivery. It is the contractor’s responsibility to transport the dry ice for delivery in insulated containers equipped with venting mechanisms to ensure the safe release of gas and prevent hazardous pressure accumulation. Whether the contractor’s containers are reusable or disposable is the contractor’s decision. The contractor shall adhere to regulatory guidelines for hazardous |
materials, including proper marking, labeling, handling, training, and transportation of dry ice.
| 4 |
| SOW-Bullet Point 4. |
| For federal holidays that fall on a Monday, should pricing assume no delivery that week, with service resuming the following business day? |
| As stated in the SOW, “for federal holiday that falls on a Monday or facility closures on a Monday, services are to resume the first workday following the holiday. The services will return to normal |
Monday delivery thereafter. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor's expense with no cost or liability to the U.S. Government.”
| 5 |
| SOW-Bullet Point 5 |
| Is acceptance based solely on weight and condition upon delivery, or are temperature verification thresholds required? |
| As stated in the SOW, “the contractor shall ensure the purity and temperature of the dry ice being provided.” |
Dry ice is the solid form of carbon dioxide. At temperatures at or above -78.5°C (-109.3°F), it undergoes a process called sublimation, where it turns directly from a solid into a gas. Therefore, the contractor is responsible for the delivery of the requested amount of dry ice and by definition, the dry ice must be at or below -78.5°C (-109.3°F) temperature.
| 6 |
| SOW-Bullet Point 7 |
| Is there a preferred lead time for submitting base access documentation for delivery drivers? |
| The winning contractor must start coordinating base access with the COR right after the award has been released. We aim to award the contract before the POP start date to allow time for the base access process. |
| 7 |
| SWO-Bullet Points 3 and 4 |
| Can the weekly delivery day be on Fridays instead of Mondays? |
| No, the weekly delivery day cannot be changed from Monday to Friday. |
File details come from the government source that posted it. Updated .