Digitization of Microfiche for the Naval Surface Warfare Center, Dahlgren Division
Closed Solicitation Posted
- Solicitation number
- LCFDL25R0023
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 512191 Teleproduction and Other Postproduction Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress Federal Library and Information Network (FEDLINK) issued a Request for Quotations (RFQ) on behalf of the Naval Surface Warfare Center, Dahlgren Division (NSWCDD) for commercial digitization services of an oversized microfiche collection containing technical reports and agency publications. The project requires digitizing approximately 900 COM microfiche, 14,620 16mm oversized jacket microfiche, and 100 35mm oversized jacket microfiche to FADGI 3-star performance level, creating TIFF master images and searchable PDF/A derivatives with associated metadata. Contractors must possess Confidential security clearance to handle classified materials (48% of the collection is confidential, 52% unclassified), maintain secure facilities, and provide a Project Manager with at least three years of digitization experience along with imaging operators with minimum one year of experience. The evaluation methodology employs a best value trade-off approach where technical factors and past performance are significantly more important than price, with the government intending to award a single firm-fixed-price contract based on initial quotes. However, Amendment 0003 dated August 26, 2025, completely canceled this solicitation, with quotations originally due August 15, 2025.
This procurement utilized no set-aside designation and was conducted under full and open competition using FAR Subpart 13.5 procedures. No incumbent contractors or potential award values were specifically identified in the solicitation documents, though the pricing proposal attachment included base and optional contract line items covering substantial quantities extending up to 759,800 images of 16mm microfiche digitization services. The digitization work involves converting historical naval technical documents primarily dating from the 1940s through 1980s, including materials from the Naval Ordnance Laboratory and Naval Proving Ground covering topics such as naval ordnance, projectile testing, underwater technologies, and weapon systems research. The base contract period was contemplated for one year with optional line items available for extended services. Performance location was specified as the United States, with the digital preservation effort aimed at maintaining last-known copies and facsimiles of brittle microfiche materials critical to supporting the Naval Sea Systems Command's mission of developing warfare systems for current and future fleet operations.
Notice text
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate solicitation will not be issued.
This solicitation is being issued using full & open competition in accordance with FAR Subpart 13.5.
I. IDENTIFYING INFORMATION
Request for Quotations (RFQ) Number: LCFDL25R0023
Project Title: Digitization of Microfiche
Agency: Library of Congress (LOC) – Federal Library and Information Network (FEDLINK) on behalf of the Naval Surface Warfare Center, Dahlgren Division (NSWCDD) located in Dahlgren, VA
NAICS Code and Size Standard: The North American Industry Classification System (NAICS) code for this acquisition is 512191 - Teleproduction and Other Postproduction Services
II. DESCRIPTION OF REQUIREMENTS FOR ITEMS TO BE ACQUIRED
a. Description of Requirement
The Naval Surface Warfare Center, Dahlgren Division has a requirement for commercial digitization services.
The Naval Surface Warfare Center, Dahlgren Division (NSWCDD), is a FEDLINK customer agency located in Dahlgren, VA. NSWCDD provides the military with the development and integration of warfare systems for the warfighter, warfighting, and the future fleet. The NSWCDD seeks to ensure efficient and cost-effective authoritative information sources and to utilize emerging technologies and partnerships to enhance and support the mission of the Naval Sea Systems Command. This digitization project will preserve the NSWCDD’s oversized microfiche collection that includes last-known copies and facsimiles for brittle microfiche.
The contractor shall create digital images and derivative PDF/A full text files for a collection of Naval Surface Warfare Center technical reports and other agency publications on microfiches. Technical reports and documents contain unclassified and classified materials with an information level of Confidential and Secret.
The objective of this requirement is to obtain contractor support for microfiche digitization that includes the following:
• Digitization of oversized 16mm, 35mm, and 105mm/COM microfiche at a FADGI 3-star performance level
• Creation of TIFF master images, searchable PDF/A derivative, and metadata
• Special handling of brittle microfiche
• Ability to handle and store classified materials at the Secret and Confidential level
• Materials pick-up and return trip.
b. Order Type
The Government contemplates award of a Firm Fixed Price-type contract.
c. Submission of Written Questions
All questions regarding this contract request shall be submitted via email to Catherine J. Campbell, Supervisory Contracting Officer, catcampbell@loc.gov and Katherine Bowen, Lead Contract Specialist, katbowen@loc.gov no later than August 1, 2025 at 12 pm ET. The Government intends to answer questions on or about August 8, 2025. Questions received after August 1, 2025 at 12 pm ET may not be answered prior to the closing date/time for receipt of responses. Quoters are encouraged to verify with the Contracting Officer that all submitted questions have been received.
d. Response Due Date, Submission Mode, and Location
Responses to this RFQ are due August 15, 2025 prior to 12:00 pm ET. Proposals received after the closing date and time will not be evaluated.
All questions and proposal submissions shall be submitted via email to Catherine J. Campbell, Supervisory Contracting Officer, catcampbell@loc.gov and Katherine Bowen, Lead Contract Specialist, katbowen@loc.gov.
Quoters should allow ample time to submit proposals and are encouraged to submit proposals at least 24 hours in advance of the closing time of this solicitation (see above). In addition, quoters are encouraged to verify with the Contracting Officer and Contract Specialist that all submitted files have been received prior to the closing time of the solicitation.
The quoter shall ensure that messages/documents are virus-free prior to transmission. Transfer of a virus may result in non-acceptance of the respondent’s quote.
Please see the attachments to this Combined Synopsis/Solicitation for details and instructions.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 0003 LCFDL25R0023 8.26.25.pdf | ||
| Amendment 0002 LCFDL25R0023 8.12.25.pdf | ||
| Questions and Answers 2 8.12.25.xlsx | XLSX spreadsheet | |
| LCFDL25R0023 Amendment 0001 8.5.25.pdf | ||
| Questions and Answers 1 8.5.25.xlsx | XLSX spreadsheet | |
| Attachment C - 2023 FADGI Technical Guidelines.pdf | ||
| Attachment D - Declass WWII.pdf | ||
| Attachment H - Nondisclosure Agreement.doc | DOC document | |
| LCFDL25R0023 SAM.gov 7.24.25.pdf | ||
| Attachment A - Inventory.xlsx | XLSX spreadsheet | |
| Attachment E - Declass COMNAVSEA.pdf | ||
| Attachment G - Price Proposal.xlsx | XLSX spreadsheet | |
| Attachment B - Fiche Types.pdf | ||
| Attachment F - Dept. of the Navy Local Population ID Card-Base Access Pass Registration.pdf |
Show all 14
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