Digital Preservation HW Maintenance

The Office of Naval Intelligence, Washington, DC, has published a Special Notice for Digital Preservation HW Maintenance services through the Department of the Navy Naval Supply Systems Command. This notice announces the agency's intent to conduct a sole-source procurement with Crowley Micrographics, Inc. (dba: The Crowley Company) under the authority of FAR 13.106-3 and FAR 6.302-1(b)(ii). The procurement covers a one-year Firm Fixed Price contract for preventative maintenance services on Mekel MACH Series and USCAN/C400 production microfilm, microfiche, and aperture card scanners. The opportunity is set aside for Total Small Business participation, and Crowley Micrographics qualifies as a small business located in Frederick, MD. The notice was posted on August 11, 2025, with a due date of August 12, 2025.

The procurement is driven by an urgent and compelling need to maintain Digital Preservation hardware that is critical for digitizing historical microfilm, microfiche, and aperture cards, as the current equipment has become non-operational as of August 5, 2025. Crowley Micrographics is identified as the exclusive and sole source authorized U.S. distributor, parts supplier, and support provider for the entire Mekel Technology and Wicks and Wilson product lines, necessitating the single-source approach. While this notice is published for informational purposes only and is not a request for competitive quotations, the government will consider any quotations received and retains discretion over whether to conduct a competitive procurement based on responses. The government is seeking discount pricing from the offeror's schedule prices pursuant to FAR 8.404(d). Interested parties should direct questions to Contract Officer Crystalyn Gale at the provided email address, and the procurement falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance.