DFAS ROME, New York HVAC Services

The Defense Finance and Accounting Service (DFAS) is conducting market research for comprehensive HVAC maintenance, repair, and emergency services at their Rome, New York facility located at 325 Brooks Road, Griffiss Business & Technology Park. The procurement seeks contractors capable of maintaining an extensive Trane HVAC system infrastructure including chillers, rooftop units, air handlers, split systems, and building automation systems across over 70 individual HVAC units. Key requirements include employing Trane-certified technicians with minimum five years of experience, EPA Section 608 Technician Certification, and the ability to perform two scheduled preventative maintenance visits annually with emergency response within two hours. Performance standards mandate 100% completion of scheduled maintenance visits, 95% emergency response compliance, and maintaining existing equipment warranties. Interested contractors must submit completed Contractor Capability Surveys, three-page capability statements, and pricing estimates to terri.l.davis34.civ@mail.mil by July 8, 2025, at 4:00 PM EST.

This opportunity is designated as a Total Small Business set-aside under NAICS code 238220, with preference given to 8(a), service-disabled veteran-owned, HUBZone, and women-owned small businesses. The contract structure includes a multiple-year agreement with one base year and four option years, spanning a planned performance period from September 10, 2025, to September 9, 2030. The extensive scope covers maintenance of HVAC systems across various facility areas including server rooms, offices, mechanical rooms, and common spaces, requiring contractors to provide firm fixed pricing for both the base year and all option years. No incumbent contractor or specific budget range is identified in the documentation, as this represents a market research effort rather than a formal solicitation. Respondents must be registered in the System for Award Management (SAM) and provide detailed technical capabilities and past performance information within the last three years of relevant commercial and industrial HVAC maintenance experience.