PWS HVAC.pdf

DRAFT

Performance Work Statement

Defense Finance and Accounting Service (DFAS) Rome HVAC Maintenance and Minor Repairs

AIP 3003023

1.0 SCOPE

The purpose of this contract is to fulfill the Defense Finance and Accounting Service (DFAS) requirement for Heating, Ventilation and Air Conditioning (HVAC) maintenance services at the DFAS Rome facility. The objective is to ensure all HVAC systems operate at full capacity with minimal service interruptions, to support mission operations and extend the life of the HVAC system. All HVAC systems covered under this contract are located at DFAS Rome, 325 Brooks Road, Griffiss Business & Technology Park, Rome, New York 13441-5000.

The contractor shall provide routine preventative maintenance, repairs, and emergency services necessary to maintain the DFAS Rome HVAC systems. The systems include the equipment listed in Attachment A, which contains proprietary Trane components. Additionally, the HVAC infrastructure includes a T I Building Automation System (Trane Tracer Summit), which integrates Tracer software and associated control units, modules, switches, and related equipment. The contractor shall be responsible for maintaining, inspecting, and repairing all listed components and systems. The contractor shall provide all labor, supervision, tools, materials, equipment, and transportation necessary to perform preventative maintenance in accordance with original equipment manufacturer (OEM) standards. All work shall be performed by a certified Trane technician.

2.0 BACKGROUND

The facility relies on HVAC systems to maintain environmental control critical to operations, employee comfort, and equipment protection. Proper preventative maintenance and timely repairs are required to ensure continuous systems performance and to avoid costly downtime.

3.0 GENERAL INFORMATION

3.1 Quality Assurance: The DFAS Contracting Officer Representative (COR) will evaluate the contractor's performance under this contract. Performance will be monitored daily while Contractor personnel are on site. The COR is James Seamans, DFAS Rome, 325 Brooks Rd, Rome, New York, 13441-4516, phone (315) 709-6075 fax (315) 709-6991, E-mail james.m.seamans.civ@mail.mil

3.2 Government Furnished Property and Services: The Contractor shall furnish all supplies, materials, and replacement parts necessary for the performance of work under this contract. The materials, supplies and replacement parts furnished by the Contractor shall be new, meet manufacturers’ specifications, and must not void existing warranties. The Contractor shall provide these items at no additional charge.

3.3 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured. Contractor shall immediately upon arrival at the facility notify Security 709- 6177 if the facility is found unsecured. Open exterior doors shall not be left unattended during cleaning operations which means the contractor is responsible for ensuring that a vetted employee is positioned at the door that equipment enters the building through.

3.4 Non-Smoking Facilities: All Government facilities are NON-SMOKING facilities. All Contractor personnel and visitors shall smoke in designated smoking areas only.

3.5 Period of Performance: This contract will be established as a multiple year contract with one (1) base year and four (4) option years.

mailto:james.m.seamans.civ@mail.mil

Defense Finance and Accounting Service (DFAS) Rome

3.6 Normal Hours of Operation: The contractor shall perform most of the services required under this contract on weekends and outside the during normal operating hours of the government activity occupying the facility where the services are to be performed. Normal operating hours of DFAS Rome are 0600 – 1800, Monday thru Friday.

3.7 Work Schedule: The Contractor shall perform normal preventive maintenance services during regular working hours (0700 to 1600 hours, Monday to Friday, except Federal holidays). Contractor personnel shall check in with the DFAS COR, prior to commencing work during regular work hours, Monday to Friday.

3.8 Federal Holidays: No work shall be performed on all Federal holidays observed at DFAS-CO. A full list of Federal Holidays can be viewed at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.0 PERFORMANCE REQUIREMENTS

4.1 Preventive Maintenance: The contractor shall provide routine inspection preventative maintenance services required to maintain any existing manufacturer warranty on the HVAC system or components, the manufacturer recommended services. The contractor shall perform two scheduled preventative maintenance visits each year on all HVAC systems covered under this contract: once prior to the cooling season in the Spring and one prior to the heating season in the Fall. A full comprehensive assessment shall be conducted during the Spring service visit only.

4.2 The Contractor shall document and report all findings during each visit and recommend any necessary corrective actions within five (5) business days to the COR.

Service Visit Timeframe

Spring Maintenance with Full Comprehensive Assessment

March- April

Fall Maintenance September- October

4.2.1. Spring Maintenance and Comprehensive Assessment (Pre-Cooling Season): The Contractor shall perform preventative maintenance prior to the cooling season. The visit shall include a comprehensive inspection, performance assessment, and required maintenance activities for all HVAC components, including but not limited to Air Handling Units (AHUs), Trane systems, and any integrated Building Automation Systems (BAS), such as Trane Tracer Summit. The Contractor shall prepare all HVAC equipment for summer operation in accordance with OEM standards and applicable safety guidelines. Tasks shall include:

• Verify operation of all HVAC systems and identify performance issues

• Record operating data: pressures, amperages, and temperatures

• Review BAS logs and system alarms

• Clean condenser and evaporated coils

• Check and recharge refrigerant as necessary

• Inspect and clean condensate pans and drain lines

• Replace air filters https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Defense Finance and Accounting Service (DFAS) Rome

• Lubricate motors, bearings and moving parts

• Inspect and adjust belts, pulleys, and fan assemblies

• Inspect and clean blower assemblies

• Calibrate thermostats and zone controls

• Inspect all electrical components (connections, contractors, capacitors, relays)

• Review and update BAS settings and seasonal sequences

• Submit a detailed inspection report with photos and recommended corrective actions

• Update equipment maintenance logs

4.2.3. Fall Maintenance (Pre-Heating Season): The Contractor shall perform preventative maintenance prior to the heating season to ensure safe and efficient heating operations. All Fall maintenance services shall be performed by Certified Trane Technicians in accordance with OEM standards and applicable safety guidelines. The Fall maintenance visit shall include the following tasks:

• Inspect electric heating elements (If applicable)

• Replace or clean air filters

• Inspect and adjust blower wheels, belts, and motor alignment

• Verify airflow and check dampers and actuators for proper operation

• Test and calibrate thermostats and heating controls

• Review and adjust BAS heating setpoints and schedules

• Inspect emergency shutoffs, disconnects, and limit switches

• Submit a summary of maintenance actions performed and identify any observed deficiencies requiring follow-up.

4.3 Corrective Maintenance and Repair

The Contractor shall perform diagnostic and corrective services as needed to provide minor repairs for failed or failing HVAC systems at no additional charge to the Government. This includes:

• Troubleshooting and diagnosing faults

• Replacing defective components

• Recharging refrigerants

• Repairing or replacing motors, compressors, belts, fans, controls, etc.

5.0 FILTER REPLACEMENT

The contractor shall replace the throwaway air filters in the HVAC system as required but not less than twice per year (every six months). Attachment B includes a list of the filters .

6.0 EMERGENCY SERVICES

The contractor shall provide emergency HVAC services as needed for the diagnosis of system malfunctions, adjustments, repairs, and control resets. The Contractor shall respond to emergency service requests within two (2) hours of notification and shall complete all necessary maintenance and/or equipment repairs within 36 hours, unless otherwise approved by the Contracting Officer or Contracting Officer Representative (COR). The Contractor shall provide a field report after completion of emergency HVAC services, detailing the work performed, technician(s) involved, parts used, and the time on site within 5 business days

Defense Finance and Accounting Service (DFAS) Rome

7.0 PERSONNEL QUALIFICATIONS

All personnel performing services under this contract must be certified Trane technicians and possess current credentials from Trane Technologies. Proof of Certification shall be provided at contract award or upon request. All services provided by the Contractor shall be performed at the commercial and industrial journeymen level, with personnel having a minimum of five (5) years’ experience in HVAC and EPA Section 608 Technician Certification for handling refrigerants. The Contractor shall provide proof of license/ certifications and qualifications.

7.1 If the contractor intends to use a subcontractor to perform any portion of the work, they must submit resumes and proof of certification for all proposed subcontractor personnel. Prior to contract award, the Contractor shall provide a complete list of qualified personnel proposed to perform work under this contract, subject to Government review and approval.

7.2 The Contractor shall not provide workmanship that may void existing equipment warranties. All services must be performed by Trane factory certified technicians, including those qualified to operate and maintain the Trane Building Automation System and Tracer software.

8.0 ENVIRONMENTAL AND SAFETY REQUIREMENTS

8.1 Disposal of Waste and Cleanup: The Contractor shall properly dispose of all waste materials generated during the performance of work, including offsite disposal of any hazardous substances.

Cleanup shall be performed at the end of each work period to maintain a safe and orderly job site. All chemical disposals shall comply with applicable Environmental Protection Agency (EPA) regulations.

8.2 Utility Access: The Government will provide the Contractor with reasonable amounts of electricity, steam and water necessary to complete the required services.

8.3 Sanitary Facilities: Contractor's personnel shall be permitted to use Government sanitary facilities located at the DFAS site.

8.4 Fire Safety Requirements: The Contractor shall perform all work in accordance with applicable fire prevention standards. An NFPA listed portable fire extinguisher must be present at the work site during all working hours. Before beginning any activity involving flame-producing equipment (e.g., welding or cutting), the Contractor shall notify the DFAS Facilities Operation Specialist and obtain approval for fire safety measures.

8.5 Refrigerant Recovery and Handling: The Contractor shall take all necessary precautions to prevent the release of chlorofluorocarbons (CFC's) and hydro-chlorofluorocarbons (HFC's) to the atmosphere. Refrigerants recovered from any HVAC system or centrifugal chillers shall be handled in compliance with the 1990 Clean Air Act and all applicable EPA regulations.

• Only equipment specifically designed, manufactured, and EPA-listed for refrigerant recovery shall be used.

• The Contractor shall provide documentation verifying that all personnel involved in refrigerant handling are certified in accordance with EPA standards.

8.6 Hazardous Materials: When applicable, the Contractor shall identify any chemicals used in the performance of this contract and provide corresponding Material Safety Data Sheets (MSDS). MSDS

Defense Finance and Accounting Service (DFAS) Rome shall be submitted to the COR and DFAS Contracting Officer Representative prior to use. Approved MSDS must be maintained on-site and made available throughout the performance period.

8.7 Worker Safety: The Contractor shall comply with all applicable Federal, State, OSHA and AFOSH regulations and standards to ensure worker safety during the execution of the contract. Additionally, the Contractor shall provide documentation verifying participation in an approved lockout/tagout program for any equipment capable of storing or transmitting electrical energy.

9.0 SECURITY REQUIREMENTS FOR CONTRACTS REQUIRING UNESCORTED ACCESS

TO DFAS FACILITIES/NO ACCESS TO CLASSIFIED INFORMATION, CONTROLLED

UNCLASSIFIED INFORMATION (CUI) OR SYSTEMS ACCESS

The following security requirements will be placed in Statement of Works (SOW’s) and Performance Work Statements (PWS’s) when contract work requires Unescorted access to DFAS facilities with NO access to classified information, CUI, or systems access. This security language is most used for commercial vendors and janitorial services who require unescorted access into our DFAS facilities.

Note. Security language identified below may require modification based on specific contract requirements.

Security Requirements.

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National.

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

3. This is a non-sensitive position which requires a favorable fitness review and background investigation as a condition of employment. Failure to maintain security eligibility may result in termination.

Personnel Security Investigation (PSI) Requirements – Non-Sensitive (NS) Positions (Unescorted Access). Contractor personnel will require a favorably adjudicated Tier 1, or equivalent Non-Sensitive (NS) level or higher investigation.

No access to classified information, CUI, to include Personally Identifiable Information (PII), or system access required.

Personnel Security Investigation Waivers. For those contractor personnel who do not already have the required background investigation and adjudication, an NS position may be occupied with a pre-investigative waiver from DFAS Personnel Security provided no issues of a security concern are identified by DFAS Personnel Security after a review of all information submitted by contractor personnel. Those contractor personnel who do not qualify for a pre-investigative waiver may not occupy a NS contractor position with DFAS until the background investigation is completed and favorably adjudicated by the Defense Counterintelligence and Security Agency Adjudication and Vetting Services (DCSA AVS). It is important to note that while there is no set schedule for background investigations, as each one is different, this process can be lengthy and take several months to more than one year in some cases.

Should a contractor company not wish to wait for the entire process to be completed, they may withdraw the contractor applicant from further consideration by notifying DFAS Personnel Security within sixty (60) days from the date DFAS Personnel Security determines the applicant to be ineligible for a waiver. The contractor company may then submit another contractor candidate for a background investigation.

Personnel Security Forms Required.

In accordance with standard DFAS Personnel Security policy, ALL incoming contractors must submit a new set of fingerprints (taken within the last 30 days) *.

Defense Finance and Accounting Service (DFAS) Rome

Contractor personnel must apply for a fingerprint appointment immediately (the next business day) upon award date.

Contractor personnel shall submit the Contractor Request for Investigation (CRI) (DFAS Form 9035) immediately (the next business day after providing fingerprints) to the Contracting Officer Representative (COR). The information needed in the Declaration for Federal Employment (OF-306) shall also be submitted to the COR by contractor personnel.

The COR will submit the OF-306, DFAS Form 9035, and proof of fingerprints to DFAS Personnel Security all at once.

Under no circumstances should this documentation be submitted less than fifteen (15) calendar days prior to the intended performance start date. DFAS Personnel Security will review all submitted documentation to validate whether contractor personnel meet personnel security requirements to perform work on the contract or if a new background investigation is required.

Contractors obtaining favorable security evaluations and DoD CACs for required contractor employees performing on this contract is a prerequisite for contractor performance and invoicing. Also, the failure of a contractor to provide employees who can obtain a favorable security adjudication and a DoD CAC in a timely manner may be considered negatively when assessing contractor performance, termination, or other.

*New fingerprints are not required if any of the following apply:

1. The person has been fingerprinted for the DCSA within the past 30 days.

2. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

3. The person has a background investigation currently being adjudicated by the DCSA AVS or another AVS.

4. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

5. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

6. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Incident Reporting Requirements.

In all cases, whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, the contractor must immediately report the incident to the contractor company Security Office/Facility Security Officer, the DFAS Manager of the area to which they are assigned, the Contracting Officer (CO), the COR, the Director Force Protection, and the DFAS Personnel Security Office. Reporting to DFAS Personnel Security may be made by phone to (317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil, or, in the case of personnel physically located at DFAS Indianapolis Center, in person to the DFAS Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by DFAS Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the DCSA AVS for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1. GUIDELINE A: Allegiance to the United States

2. GUIDELINE B: Foreign Influence

3. GUIDELINE C: Foreign Preference mailto:dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil

Defense Finance and Accounting Service (DFAS) Rome

4. GUIDELINE D: Sexual Behavior

5. GUIDELINE E: Personal Conduct

6. GUIDELINE F: Financial Considerations

7. GUIDELINE G: Alcohol Consumption

8. GUIDELINE H: Drug Involvement and Substance Misuse

9. GUIDELINE I: Psychological Conditions

10. GUIDELINE J: Criminal Conduct

11. GUIDELINE K: Handling Protected Information

12. GUIDELINE L: Outside Activities

13. GUIDELINE M: Use of Information Technology

Some Examples of Incidents That Require Reporting to DFAS Personnel Security:

a) An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This DOES include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving.

b) Violation of any court order.

c) Civil judgements.

d) Delinquencies on any debt for 180 days or longer.

e) Federal, State or Local tax issues or delinquencies.

f) Delinquencies on any Federal debt (including Federal Student Loans and Federally backed home mortgage loans).

g) Child Support delinquencies.

h) Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court.

i) Foreign Travel.

j) Marriage or Cohabitation with a Foreign National (person from a foreign country).

k) Having a close personal friendship with a Foreign National with regularly occurring contact.

l) Ownership of property or financial accounts in a foreign country; and

m) Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S.

Government, especially if the person offers money or something of value to the contractor employee.

It should be noted that a person’s delinquency on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication or be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the Government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to government data, facilities, and/or equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved, and a question exists as to whether it should be reported, should report the incident to DFAS Personnel Security, who will then determine if further action is warranted. Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of Foreign Travel, not less than 30 calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Force Protection Office of the DFAS site where they

Defense Finance and Accounting Service (DFAS) Rome are stationed. Site Force Protection POC information:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServices.aspx

Upon receipt of the completed Form 9133, the Site Force Protection Office will contact the contractor employee to validate training, complete the country/theater clearance package, as required, and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Security Requirements. Contractor personnel shall follow the security and training requirements in DFAS 2000.1-I, “Force Protection Mission.” Ensure that all contracting officers include applicable clauses in all contracts that require work to be performed for a DFAS location. Contractor personnel shall follow all host security requirements in accordance with Part 117 of Title 32, Code of Federal Regulations; paragraph 117.16. The contractor shall immediately report any occurrences of violation of stated regulations to the DFAS Manager of the area to which they are assigned, CO, COR, Director, Force Protection, and the DFAS Personnel Security Office.

DFAS Instructions can be located at the following agency portal web link:

Official Forms and Pubs - All Documents

Security Education and Training. Contractor personnel shall follow all host training requirements. Contractor personnel who require unescorted access into DFAS facilities shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServices.aspx

Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

Contractors shall work with the assigned DFAS COR/Mission Partner Account Sponsor (MPAS) to obtain a CAC using Mission Partner Identity Credential Account Management (MP ICAM). Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

All CACs and badges issued to Contractor personnel are government property and must be returned to the assigned DFAS COR/MPAS upon departure from the program or at the conclusion of the contract, whichever comes first. CACs can also be mailed in or turned into RAPIDS locations. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/MPAS and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/MPAS will follow agency CAC procedures to issue a new CAC.

Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/MPAS will report any violation or suspected violation to the Contracting Officer and DFAS MP ICAM Account Security Manager (MPASM). Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from another agency, that CAC must be revoked and returned before issuance of a new CAC.

10.0 INVOICING: Contractors shall comply with the Wide Area Workflow (WAWF) electronic invoicing system when submitting invoices for payment. All invoices and receiving reports must be submitted electronically through the WAWF in accordance with the DFARS 252.232-7006, WAWF Payment Instructions. The Contractor shall ensure that all required data fields are completed accurately, and that appropriate supporting document is attached. Failure to comply with WAWF submission requirements may result in payment delays. Specific WAWF instructions, including document types and routing codes, will be provided by the CO or designated representative at the time of award.

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServices.aspx https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html https://dfasportal.dfas.mil/docs/Documents/Forms/AllItems.aspx?RootFolder=%2fdocs%2fDocuments%2fOfficial%20Forms%20and%20Pubs&FolderCTID=0x012000C5AD4BBE89E91A47852CADC95291E394 https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServices.aspx

Defense Finance and Accounting Service (DFAS) Rome

11.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS): This summary identifies critical success factors for the contract. It identifies both the performance outcomes for those factors and the acceptable quality level required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether the performance objectives and goals were met.

11.1. The absence of any contract requirement from the PRS table shall not detract from its enforceability nor limit the rights or remedies of the Government.

11.2 The PRS will be used by the Government as the baseline to develop a QASP and will identify the surveillance methods the Government will use to evaluate the Contractor’s performance. Surveillance methods may include Direct Observation, Random Sampling, 100 Percent Inspection, Periodic Surveillance, Customer/Attendee Feedback, or any combination of the methods.

11.3 Performance Evaluations. The Government will perform quality assurance inspections to measure overall performance and determine contract payment. Government inspections will be made according to the appropriate surveillance method(s), to compare Contractor's performance to contract requirements and standards.

11.4 Measuring Performance. The Government will use the PRS in this contract as the primary tool to measure contract performance. When a PRS service is defective, the Government may issue the Contractor a Contract Discrepancy Report (CDR). When a CDR is issued, the Contractor shall reply in writing by the suspense date explaining why performance was unacceptable and how recurrence of the problem will be prevented in the future. The Contracting Officer will evaluate the Contractor's explanation and determine if other remedies should be implemented.

11.5 Payment Deductions. When the Contractor fails to meet contract requirements of those services listed on the PRS, performance will be deemed defective. The Contractor may be subject to a deduction in contract price.

11.6 Performance Requirements Summary Table.

Performance Objective

PWS Task Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Perform Biannual Preventive Maintenance (Spring and Fall)

4.0 Maintenance is

completed in accordance with the approved schedule and OEM standards

100% of scheduled visits completed on time

Direct Observation / COR Inspection

Perform Comprehensive System Assessment (Spring Only)

4.0 Full inspection

and report submitted within 5 business days of spring visit

No more than 1 late or incomplete submission annually

Report Review / COR Inspection

Emergency Response Time

6.0 Technician on-

site within 2 hours of notification

95% of emergency calls met within response timeframe

Service Call Log Review

Completion of Emergency Repairs

6.0 Repairs

completed within 36 hours

90% of emergency repairs

COR Inspection / Contractor Report

Defense Finance and Accounting Service (DFAS) Rome of notification unless otherwise approved completed on time

Technician Qualifications

7.0 All personnel

Trane-certified with current credentials on file

100% compliance

Documentation Review

Equipment Protection & Warranty Compliance

3.2 No damage to

government equipment;

OEM warranty remains valid

100% compliance

Inspection / OEM feedback / Warranty review

Reporting and Documentation

4.0 Emergency

Service reports and maintenance logs submitted within 5 business days of service

95% on-time submission rate

Report Review / COR Inspection

Defense Finance and Accounting Service (DFAS) Rome

ATTACHMENT A

The following equipment will be serviced:

Equipment- Chillers Qty Manufacturer Model Number Serial Number Asset Tag

130 Ton Air-Cooled Chiller - Series R

1 Trane RTAA1304YT U99J01971 Chiller 1

90 Ton Air-Cooled Chiller - Series R(TM)

1 Trane RTAA0904YL U99J01996 Chiller 2

110 Ton Air-Cooled Chiller - Series R(TM)

1 Trane RTAA1104YL U99J01997 Chiller 3

50 Ton Packaged Air-Cooled Chiller

1 Trane CGAFC504AC C99G11134M Chiller 4

80 Ton Air-Cooled Chiller - Series R(TM)

1 Trane RTAA0804YT U07M06563 Chiller 5

Equipment- Rooftop Units Qty Manufacturer Model Number Serial Number Asset Tag

60 Ton Packaged Industrial Rooftop

1 Trane SSHFC6046U C99K20582M RTU-1-1st Flr Offices

25 Ton Packaged Industrial Rooftop

1 Trane SSHFC254DU C99K20583M RTU-2 2nd Flr Offices

5 Ton R22, PKGD Unitary Gas/Electric Rooftop Unit

1 Trane THC063A4RJ 823100923L RTU-3 Warehouse/ Mailroom RTU

10 Ton R22, PKGD Unitary Gas/Electric Rooftop Unit

1 Trane TSC120A4RP 836100124L RTU-4 Warehouse

RTU

Packaged Unitary Cooling Rooftop

1 Trane TBD TBD RTU-5 Security

12 1/2 Ton Packaged Unitary Cooling Rooftop

1 Trane TCD150E40A 104010499D RTU-6 Travel

8 1/2 Ton R22, PKGD Unitary Cooling Rooftop

1 Trane THC102E4RG 112611820L RTU 7 SATO/NAVY

Equipment- Split Systems Qty Manufacturer Model Number Serial Number Asset Tag

Vertical Self-Contained Air Conditioners with Air Cooled Condenser

1 Trane SCRBB7540N/

CCRAB751

T99L53782M ACU-3 Conf Rm 2nd Flr

Vertical Self-Contained Air Conditioners with Air Cooled Condenser

1 Trane SCRBB5040N /

CCRAB751

T99L53784M ACU-4

Café/Deli

Defense Finance and Accounting Service (DFAS) Rome

Vertical Self-Contained Air Conditioners with Air Cooled Condenser

1 Trane SCRBB7540N/

CCRAB751

T99L53783M ACU-5 Conf Rm 2nd Flr

7 1/2-20 Ton Split System Air Cooled Condenser

1 Trane TTA048D300 R332WHX3F Old Server Rm Unit

7 1/2-20 Ton Split System Cooling and Air Handlers

1 Trane TWE060D150 R345UXJ1V Old Server Rm Unit

Equipment- Air Handlers Qty Manufacturer Model Number Serial Number Asset Tag

Air Handler-Mech Rm E106 1 Trane N/A N/A AHU-6

Air Handler-Mech Rm E114 1 Trane N/A N/A AHU-7

Air Handler-Mech Rm E120 1 Trane N/A N/A AHU-9

Air Handler-Mech Rm E120 1 Trane N/A N/A AHU-13

Air Handler-Mech Rm E106 1 Trane N/A N/A AHU-15

Air Handler-Above Tele W110 1 Trane N/A N/A AHU-16

Air Handler-Mech Rm W127 1 Trane N/A N/A AHU-17

Air Handler-Mech Rm W136 1 Trane N/A N/A AHU-20

Air Handler-Mech Rm W127 1 Trane N/A N/A AHU-21

Air Handler--Mech Rm West Ceiling

1 Trane N/A N/A AHU-22

Air Handler-Mech Rm W136 1 Trane N/A N/A AHU-23

Air Handler-W115 1 Trane N/A N/A AHU-24

Air Handler--Mech Rm W136 1 Trane N/A N/A AHU-29

Air Handler-Travel Area Mech Rm W308

1 Trane N/A N/A AHU-30

Air Handler-Travel Area 1 Trane N/A N/A AHU-31

Air Handler HER W131A 1 Trane N/A N/A AHU-35

Air Handler-Higgins Hall 1 Trane CSAA021 H19K47962 Higgins AHU-1

Air Handler-Higgins Hall 1 Trane CSAA021 H19K47972 Higgins AHU-2

Air Handler BX 1 Trane MCCB008UA0

AUB

K04D59721 BX AHU

Air Handler Ted's Grille 1 Trane N/A N/A Ted's AHU

Defense Finance and Accounting Service (DFAS) Rome

Equipment- FCUs / CUHs Qty Manufacturer Model Number Serial Number Asset Tag Fan Coil Air Conditioners (UniTrane)

4 Trane Multiple Multiple FCUs

Fan Coil Air Conditioners (Cab Heaters)

11 Trane Multiple Multiple CUHs

Equipment Qty Manufacturer Model Number Serial Number Asset Tag

Hydronic Unit Heaters 1 Trane UHSA042S8D C99G42077M Multiple

CHW Pumps 10 Bell and Gossett NTP_PMPVTP 109784-5 Multiple HW Pumps 6 Bell and Gossett PUMPS 109784-6 Multiple

HEX 3 N/A PUMPS N/A Multiple

Computer Room Air Conditioners-Generic

1 Liebert Corporation

VSA53ADAOE TBD 15 Ton Server Room Unit

Computer Room Air Conditioners-Generic

1 Liebert Corporation

NTP_CRAC 109784-1 LIEBERT MINI

MATE-Secure Server Room

Split System Air Conditioners - Generic

1 Sanyo Electric Air Conditioning

NTP_SS 109784-4 CANADIANS

MINI SPLIT

Split System Air Conditioners - Generic

1 Mitsubishi Electric Air Conditioning

PKA-A36KA7 951 TELEPHONE

RM MINI

SPLIT

Split System Air Conditioners - Generic

1 Sanyo Electric Air Conditioning

NTP_SS 109784-3 COMPUTER

ROOM MINI

SPLIT

Split System Air Conditioners - Generic

1 Mitsubishi Electric Air Conditioning

N/A N/A BX Hallway

Split System Air Conditioners - Generic

1 Mitsubishi Electric Air Conditioning

N/A N/A Post Office

Axial Roof Exhaust - Downblast - Belt Drive

18 Multiple FREA 109784-2 EXHAUST

FANS

Defense Finance and Accounting Service (DFAS) Rome

Tracer SC 1 Trane BMCF000AAA E17G61278 N232

System Control Units 1 Trane BMTW000AA

E00G06478 Multiple

Tracer UC400 (BMUC) 1 Trane BMUC400AA A

E12H23095 Multiple

Tracer UC600 (BMUC) 1 Trane BMUC600AA A

E17F81628 Multiple

TRG-Variable Air Volume Single Duct Terminal Units

1 Trane Multiple Multiple Multiple

ATTACHMENT B

Throwaway Filter Replacement Schedule

Equipment Size Qty

AHU 01 16x25x4 12 AHU02 16x25x4 12 AHU-16 20x20x2 6 AHU-17 16x20x2 8 AHU-17 16x25x2 4 AHU-20 20x20x2 4 AHU-20 20x25x2 8 AHU-21 16x20x2 8 AHU-21 16x25x2 4 AHU-22 16x25x2 16 AHU-22 20x25x2 8 AHU-23 20x20x2 4 AHU-23 20x2502 8 AHU-24 16x25x2 16 AHU-24 20x25x2 8 AHU-6 16x25x2 16 AHU-6 20x25x2 8 AHU-7 16x25x2 16 AHU-7 20x25x2 8 AHU-9 16x20x2 4 AHU-9 16x25x2 8 AHU-13 16x20x2 12

Defense Finance and Accounting Service (DFAS) Rome

AHU-15 20x25x2 8 AHU-15 20x25x2 8 RTU-1 16x20x2 35 RTU-2 20x20x2 12 RTU-3 20x20x2 12 RTU-4 20x20x2 12

RTU-5 20x25x2 1

RTU-6 20x25x2 4

RTU-6 20x20x2 2

RTU-7 20x30x2 2

RTU-7 20x26x2 3

ACU-3 16x25x1 2

ACU-4 16x25x1 2

ACU-5 16x25x1 2

FAN COIL

Cab Htr's

8.875x19.125x1 11

AHU-29 24x24x2 4 AHU-29 12x24x2 3 AHU-29 20x24x2 1 AHU-30 20x30x2 2 AHU-30 20x25x2 4 AHU-31 20x30x2 2 AHU-31 20x25x2 4 AHU-35 20x22x1 1 Liebert

HER

20x24x1 4

Liebert 5TN 20x20x4 2 BX AHU 16x20x2 2 BX AHU 20x25x2 2 Teds Grille

AHU

12x25x2 6