Deputy Chief of Mission Roof Replacement in Cairo, Egypt
Closed Solicitation Posted
- Solicitation number
- 19GE5026Q0115
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- Cairo Egypt
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management seeks commercial fixed-price roof replacement services at the Deputy Chief of Mission Residence in Cairo, Egypt, with quotations due August 31, 2026 at 18:00 Central European Summer Time. This is not set aside for small business; the acquisition is unrestricted. Amendment 0002, posted August 25, extends the deadline from August 28 and adds supplemental Q&A.
Place of performance is Cairo, Egypt. The work spans three roof areas totaling approximately 5,300 square feet: plaza deck areas (3,300 square feet) requiring two-ply modified bitumen membrane, stone tile, and related work; clay tile roof areas (1,800 square feet) requiring tile salvage and reinstallation with new wooden deck systems; and a generator building (200 square feet) requiring elastomeric coating. All metal flashing must be copper. The contractor must assume the residence remains occupied during construction and furnish all labor, materials, equipment, supervision, permits, and transportation. The NAICS code is 238160, Roofing Contractors; PSC is Y1FZ, Construction Of Other Residential Buildings.
Total performance is 285 calendar days: 210 days for material procurement and shipment following issuance of a Logistics Notice to Proceed, then 75 days for construction after issuance of a Construction Notice to Proceed. The contract is firm fixed price in a single currency selected by the quoter, with no adjustment for currency fluctuation or escalation. Liquidated damages are assessed at $1,697 per calendar day for completion delays. Performance and payment bonds are required at 10 percent each; a 5 percent performance surety Irrevocable Letter of Credit is required during a five-year warranty period. General Liability insurance must provide minimum coverage of $250,000 per occurrence and $500,000 cumulative. Defense Base Act insurance is mandatory for all employees at all tiers, as Egypt is not on the Department of Labor waiver list. Quoters must price two separate clay tile options (historic/modern hybrid and fully historic) and may propose qualified Egyptian subcontractors or U.S. contractors with Egyptian subcontractors, provided subcontractors are identified in the proposal. At least two of three key personnel must have worked with the quoter for more than one year on similar projects.
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT 0002:
See attached SF-30 for quoters acknowledgement.
This amendment is issued to:1. add questions and answers 58 through 68 in Attachment A to correct an administrative oversight, and2. extend the deadline for submission of quotations to August 31, 2026 by no later than 18:00 hours Central European Summer Time (CEST), in accordance with the instructions provided in Part (vii) of the solicitation.
AMENDMENT 0001:
See attached SF-30 for quoters acknowledgement.
This amendment is issued due to the following:
1. amend attachment 1 - Sections I-IV as follows:
a. correct abbreviations in F.2.
b. amend Section H.9.3.
c. add sub-section L.1 to Section IV.
d. amend Section III as follows:
- add attachment A - Questions and Answers.
- provide amended attachment 9 - drawings on fan.gov.
- add attachment 10 - Site Photos on fan.gov.
2. provide amended appendix A - Statement of Work.
3. extend the quotation submission due date from August 27, 2026 to August 28, 2026 by 15:00hours
Central European Summer Time
ORIGINAL RFQ:
COMBINED SYNOPSIS/SOLICITATION
(i) General Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation No. 19GE5026Q0115 is issued as a Request for Quotations (RFQ) for Roof Replacement at the Deputy Chief of Mission Residence (DCMR) in Cairo, Egypt.
This acquisition is not set aside for small business concerns.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul and www.acquisition.gov/dosar
(ii) Line Items
See the Schedule provided in Attachment 1 – Sections I-IV.
(iii) Description of Requirement
The contractor must furnish all supervision, labor, materials, equipment, transportation, permits, incidentals and construction services necessary for roof replacement at the Deputy Chief of Mission residence (DCMR) in Cairo, Egypt, as fully described in the Statement of Work, specifications, drawings, and other technical documents included with this solicitation. This is a bid-build construction project.
Quoters are responsible for reviewing the entire solicitation package and all its attachments listed in attachment 1 - Sections I-IV.
NOTE: Attachments 7-9 are provided separately through FAN.gov only. Interested parties must explicitly request access by email to the Contract Specialist at PfannkucheS@state.gov or, in her absence, the secondary point of contact for this RFQ DyaneA@state.gov, as identified on SAM.gov.
The explicit access request must contain:
- Company’s Name and Physical Address
- Name of Requestor
- Name(s) and email address(es) of the company’s representative(s) to whom access should be granted
Requests for access to Section J Attachments must be submitted no later than five (5) calendar days before the quotation due date. The Government does not guarantee that requests received after this deadline will be processed. No access will be granted after the quotation due date and time or after the RFQ closes.
Quoters are strongly encouraged to request access as early as practicable. Any delay by a quoter to request access to the Section J Attachments must not constitute a basis for extending any solicitation deadline. All dates and times established in this solicitation remain firm unless changed by formal amendment issued by the Contracting Officer.
(iv) Delivery, Performance, and Acceptance
Performance under the resulting contract must occur at the Deputy Chief of Mission Residence in Cairo, Egypt.
The Government will assess performance through inspection, coordination meetings, status reporting, testing, commissioning, and quality-assurance reviews. Acceptance will be based on the Contractor’s completion of the required work, compliance with the SOW, satisfactory correction of any identified deficiencies, and submission of required deliverables, including test, inspection, commissioning, as-built, warranty, and operation and maintenance documentation, as applicable.
(v) Solicitation Provisions
See Attachment 1 (Sections I-IV)
(vi) Contract clauses
See Attachment 1 (Sections I-IV)
(vii) Site Visit, Submission of Questions and Quotations:
Site Visit: See page 81 of Attachment 1 (Sections I-IV).
Submission of Questions: Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist Sarah Pfannkuche at email Pfannkuches@state.gov, not later than 15:00 hours Central European Summer Time (CEST) on August 13, 2026. The email subject line must read “Questions 19GE5026Q0115.”
Submission of Electronic Quotation: Quotation shall be submitted as soon as possible but not later than 15:00 hours Central European Summer Time (CEST) on August 27, 2026 by email to Sarah Pfannkuche at Pfannkuches@state.gov. The email subject line must read “Quotation 19GE5026Q0115.”
Electronic quotations must be submitted directly to the e-mail address provided in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF as applicable. Files must not be compressed (zip / .rar etc). Individual emails must be limited to 50 MB. The Government must not be responsible for a quoter being unable to successfully transmit emails due to any file size constraints of e-mail systems. Quoters shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.
USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED (for example “We transfer”, google drive etc. ).
(viii) Additional information
Any other additional information required by 5.101(c):
PSC: Y1FZ
NAICS: 238160
This acquisition is conducted as a commercial acquisition under Revolutionary FAR Part 12, using Simplified Procedures at FAR 12.201-1, as supplemented by applicable construction policies at FAR 36. This solicitation is issued a Request for Quotation (RFQ), and any resulting award will be made by issuance of a Purchase Order. Standard Form 1442 is used solely as the purchase order form for this construction acquisition. Accordingly, notwithstanding terminology appearing on Standard Form 1442, references to 'offer,' and 'proposal,' shall be interpreted as 'quotation,' and 'quoter,' respectively, unless the context clearly indicates otherwise.
[END OF COMBINED SYNOPSIS AND SOLICITATION]
Update #2 ·
AMENDMENT 0001:
See attached SF-30 for quoters completion.
This amendment is issued due to the following:
1. amend attachment 1 - Sections I-IV as follows:
a. correct abbreviations in F.2.
b. amend Section H.9.3.
c. add sub-section L.1 to Section IV.
d. amend Section III as follows:
- add attachment A - Questions and Answers.
- provide amended attachment 9 - drawings on fan.gov.
- add attachment 10 - Site Photos on fan.gov.
2. provide amended appendix A - Statement of Work.
3. extend the quotation submission due date from August 27, 2026 to August 28, 2026 by 15:00hours
Central European Summer Time
ORIGINAL RFQ:
COMBINED SYNOPSIS/SOLICITATION
(i) General Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation No. 19GE5026Q0115 is issued as a Request for Quotations (RFQ) for Roof Replacement at the Deputy Chief of Mission Residence (DCMR) in Cairo, Egypt.
This acquisition is not set aside for small business concerns.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul and www.acquisition.gov/dosar
(ii) Line Items
See the Schedule provided in Attachment 1 – Sections I-IV.
(iii) Description of Requirement
The contractor must furnish all supervision, labor, materials, equipment, transportation, permits, incidentals and construction services necessary for roof replacement at the Deputy Chief of Mission residence (DCMR) in Cairo, Egypt, as fully described in the Statement of Work, specifications, drawings, and other technical documents included with this solicitation. This is a bid-build construction project.
Quoters are responsible for reviewing the entire solicitation package and all its attachments listed in attachment 1 - Sections I-IV.
NOTE: Attachments 7-9 are provided separately through FAN.gov only. Interested parties must explicitly request access by email to the Contract Specialist at PfannkucheS@state.gov or, in her absence, the secondary point of contact for this RFQ DyaneA@state.gov, as identified on SAM.gov.
The explicit access request must contain:
- Company’s Name and Physical Address
- Name of Requestor
- Name(s) and email address(es) of the company’s representative(s) to whom access should be granted
Requests for access to Section J Attachments must be submitted no later than five (5) calendar days before the quotation due date. The Government does not guarantee that requests received after this deadline will be processed. No access will be granted after the quotation due date and time or after the RFQ closes.
Quoters are strongly encouraged to request access as early as practicable. Any delay by a quoter to request access to the Section J Attachments must not constitute a basis for extending any solicitation deadline. All dates and times established in this solicitation remain firm unless changed by formal amendment issued by the Contracting Officer.
(iv) Delivery, Performance, and Acceptance
Performance under the resulting contract must occur at the Deputy Chief of Mission Residence in Cairo, Egypt.
The Government will assess performance through inspection, coordination meetings, status reporting, testing, commissioning, and quality-assurance reviews. Acceptance will be based on the Contractor’s completion of the required work, compliance with the SOW, satisfactory correction of any identified deficiencies, and submission of required deliverables, including test, inspection, commissioning, as-built, warranty, and operation and maintenance documentation, as applicable.
(v) Solicitation Provisions
See Attachment 1 (Sections I-IV)
(vi) Contract clauses
See Attachment 1 (Sections I-IV)
(vii) Site Visit, Submission of Questions and Quotations:
Site Visit: See page 81 of Attachment 1 (Sections I-IV).
Submission of Questions: Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist Sarah Pfannkuche at email Pfannkuches@state.gov, not later than 15:00 hours Central European Summer Time (CEST) on August 13, 2026. The email subject line must read “Questions 19GE5026Q0115.”
Submission of Electronic Quotation: Quotation shall be submitted as soon as possible but not later than 15:00 hours Central European Summer Time (CEST) on August 27, 2026 by email to Sarah Pfannkuche at Pfannkuches@state.gov. The email subject line must read “Quotation 19GE5026Q0115.”
Electronic quotations must be submitted directly to the e-mail address provided in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF as applicable. Files must not be compressed (zip / .rar etc). Individual emails must be limited to 50 MB. The Government must not be responsible for a quoter being unable to successfully transmit emails due to any file size constraints of e-mail systems. Quoters shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.
USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED (for example “We transfer”, google drive etc. ).
(viii) Additional information
Any other additional information required by 5.101(c):
PSC: Y1FZ
NAICS: 238160
This acquisition is conducted as a commercial acquisition under Revolutionary FAR Part 12, using Simplified Procedures at FAR 12.201-1, as supplemented by applicable construction policies at FAR 36. This solicitation is issued a Request for Quotation (RFQ), and any resulting award will be made by issuance of a Purchase Order. Standard Form 1442 is used solely as the purchase order form for this construction acquisition. Accordingly, notwithstanding terminology appearing on Standard Form 1442, references to 'offer,' and 'proposal,' shall be interpreted as 'quotation,' and 'quoter,' respectively, unless the context clearly indicates otherwise.
[END OF COMBINED SYNOPSIS AND SOLICITATION]
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION
(i) General Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation No. 19GE5026Q0115 is issued as a Request for Quotations (RFQ) for Roof Replacement at the Deputy Chief of Mission Residence (DCMR) in Cairo, Egypt.
This acquisition is not set aside for small business concerns.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul and www.acquisition.gov/dosar
(ii) Line Items
See the Schedule provided in Attachment 1 – Sections I-IV.
(iii) Description of Requirement
The contractor must furnish all supervision, labor, materials, equipment, transportation, permits, incidentals and construction services necessary for roof replacement at the Deputy Chief of Mission residence (DCMR) in Cairo, Egypt, as fully described in the Statement of Work, specifications, drawings, and other technical documents included with this solicitation. This is a bid-build construction project.
Quoters are responsible for reviewing the entire solicitation package and all its attachments listed in attachment 1 - Sections I-IV.
NOTE: Attachments 7-9 are provided separately through FAN.gov only. Interested parties must explicitly request access by email to the Contract Specialist at PfannkucheS@state.gov or, in her absence, the secondary point of contact for this RFQ DyaneA@state.gov, as identified on SAM.gov.
The explicit access request must contain:
- Company’s Name and Physical Address
- Name of Requestor
- Name(s) and email address(es) of the company’s representative(s) to whom access should be granted
Requests for access to Section J Attachments must be submitted no later than five (5) calendar days before the quotation due date. The Government does not guarantee that requests received after this deadline will be processed. No access will be granted after the quotation due date and time or after the RFQ closes.
Quoters are strongly encouraged to request access as early as practicable. Any delay by a quoter to request access to the Section J Attachments must not constitute a basis for extending any solicitation deadline. All dates and times established in this solicitation remain firm unless changed by formal amendment issued by the Contracting Officer.
(iv) Delivery, Performance, and Acceptance
Performance under the resulting contract must occur at the Deputy Chief of Mission Residence in Cairo, Egypt.
The Government will assess performance through inspection, coordination meetings, status reporting, testing, commissioning, and quality-assurance reviews. Acceptance will be based on the Contractor’s completion of the required work, compliance with the SOW, satisfactory correction of any identified deficiencies, and submission of required deliverables, including test, inspection, commissioning, as-built, warranty, and operation and maintenance documentation, as applicable.
(v) Solicitation Provisions
See Attachment 1 (Sections I-IV)
(vi) Contract clauses
See Attachment 1 (Sections I-IV)
(vii) Site Visit, Submission of Questions and Quotations:
Site Visit: See page 81 of Attachment 1 (Sections I-IV).
Submission of Questions: Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist Sarah Pfannkuche at email Pfannkuches@state.gov, not later than 15:00 hours Central European Summer Time (CEST) on August 13, 2026. The email subject line must read “Questions 19GE5026Q0115.”
Submission of Electronic Quotation: Quotation shall be submitted as soon as possible but not later than 15:00 hours Central European Summer Time (CEST) on August 27, 2026 by email to Sarah Pfannkuche at Pfannkuches@state.gov. The email subject line must read “Quotation 19GE5026Q0115.”
Electronic quotations must be submitted directly to the e-mail address provided in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF as applicable. Files must not be compressed (zip / .rar etc). Individual emails must be limited to 50 MB. The Government must not be responsible for a quoter being unable to successfully transmit emails due to any file size constraints of e-mail systems. Quoters shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.
USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED (for example “We transfer”, google drive etc. ).
(viii) Additional information
Any other additional information required by 5.101(c):
PSC: Y1FZ
NAICS: 238160
This acquisition is conducted as a commercial acquisition under Revolutionary FAR Part 12, using Simplified Procedures at FAR 12.201-1, as supplemented by applicable construction policies at FAR 36. This solicitation is issued a Request for Quotation (RFQ), and any resulting award will be made by issuance of a Purchase Order. Standard Form 1442 is used solely as the purchase order form for this construction acquisition. Accordingly, notwithstanding terminology appearing on Standard Form 1442, references to 'offer,' and 'proposal,' shall be interpreted as 'quotation,' and 'quoter,' respectively, unless the context clearly indicates otherwise.
[END OF COMBINED SYNOPSIS AND SOLICITATION]
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