19GE5026Q0115-Att.A-Questions-and-Answers.pdf

Combined Synopsis and Solicitation 19GE5026Q0115 DCMR Roof Replacement, Cairo, Egypt

AMENDMENT 0001

ATTACHMENT 7 - QUESTIONS AND ANSWERS

1. Confirm whether the Embassy is exempt from VAT.

Answer: See Section B.4. The quoter shall determine whether VAT or other applicable taxes are imposed on the procurement in Egypt.

2. Taxes, overheads, and profit are internal company matters; kindly waive these line items from the B.O.Q.

Answer: See attachment 1, Section B.7 and the note provided on the top of attachment 2 – Price Quotation Breakdown. When there is a discrepancy between the Specifications and the Drawings, the Specifications shall govern.

3. Confirm if Form W14 applies to Egyptian contractor companies.

Answer: Please read the instructions on W-14 submitted by attachment 5 in order to verify if an exemption can be claimed.

4. Clarify the requirements for PQB.

Answer: See answer to question no. 2.

5. Confirm that both the payment bond and performance bond are set at 10%.

Answer: Confirmed.

6. Advise whether a bank guarantee cheque equivalent to 5% of the project value, valid for five years, is acceptable.

Answer: Requirements provided in Section H must be met.

7. No item or duration is specified for issuing licenses and local permits; please clarify.

Answer: See attachment 1, page no. 72. This information is to be provided with the quotation.

8. Clarify the meaning and requirements of UEI.

Answer: The UEI is the Unique Entity Identifier issued by the System for Award Management. See FAR provision 52.204-7 and FAR clause 52.204- 13 provided in Section II of attachment 1.

9. Section 072200 (Roof Insulation) was provided, but no corresponding item appears in the B.O.Q or drawings; kindly clarify.

Answer: See answer to question 2.

10. Provide the type and specification of the roof tiles (stone tiles).

Answer: Refer to Section 073213 part 2.5. in the SOW.

11. No item is listed for plastic sheet 16 MIL; please clarify.

Answer: The Statement of Work does not specify 16-mil plastic sheeting as a separate material requirement or line item. The Contractor shall provide and use plastic sheeting as necessary in accordance with the SOW requirements.

12. Confirm whether the existing clay roof tiles are installed on a wooden deck or with mortar. If mortar is used, all clay tile areas will require reinstallation with new clay tiles.

Answer: Refer to amended SOW, Sections 010100, 020720, and 073213.

The existing clay roof tiles are installed on a wooden deck/framing system, not mortar.

13. Drawing A-501 requires elastomeric coating for the interior parapet wall, but no item is included in the B.O.Q; please clarify.

Answer: Elastomeric coating should be accounted for under the lump sum for “Painting”. See answer to question 2.

14. For the generator building roof, confirm whether the specification is modified membrane or elastomeric coating as per the B.O.Q, and clarify the requirement for coat with fabric and finish coat.

Answer: See Section 010100 part 1.1.A.3 in the SOW.

15. Clarify if all existing pipes installed on the roof parapet will be remain or will be dismantled and reinstalled.

Answer: See Section 010100 part 1.1.A.1.j in the SOW. Quoters shall assume temporary disconnects and reinstallation of all piping and conduits until otherwise informed.

16. Please clarify how the existing roof slopes at RA-01, RA-02, RA-03, and RA-11 are formed. Are the existing concrete decks already sloped toward the drains/scuppers, or is the slope to be formed with the mortar bed above the APP membrane?

Answer: Quoters shall assume that the existing concrete roof decks at RA- 01, RA-02, RA-03, and RA-11 are sloped toward the existing drains/scuppers.

17. Please also confirm that no new tapered insulation, lightweight concrete, or sloped screed below the APP membrane is required as part of the SOW.

Answer: Confirmed, aside from minor repairs to the deck as specified under Section 020720 in the SOW.

18. Please confirm whether the material storage/laydown area indicated on Drawing A010 will be available for the Contractor’s use during construction.

Answer: Confirmed.

19. Please confirm whether the DCM Residence will remain occupied during the construction period. If occupied, please advise whether any specific access, working hour, noise, dust, or sequencing restrictions will apply beyond those already stated in the solicitation.

Answer: The Contractor shall expect the Residence to be occupied. There are no further restrictions anticipated at this time.

20. Please confirm the approximate height of the DCM Residence from grade level to the roof areas and provide any available building elevations or sections showing the roof heights.

Answer: Quoters should assume 40” for the purposes of pricing development.

21. Please provide the photographs of the existing roof areas taken during the site visit, including the flat/plaza roofs and clay tile roofs.

Answer: See attachment 10 – Site Photos provided on Fan.gov.

22. Section 015300 – Scaffolding & Materials states that scaffolding shall be erected “in three (3) phases corresponding to the building’s three (3) courtyards.” Please clarify what is meant by the three-phase scaffolding arrangement and confirm the required extent/location of scaffolding for each phase.

Answer: Refer to amended Section 015300 of the amended SOW. Three phases have been removed.

23. The Price Quotation Breakdown identifies 1,800 SF of clay tile roof area, 1,000 SF of salvaged tiles for reinstallation, and 1,000 SF of new clay tiles.

Please clarify the exact required quantities and confirm the quantity of existing tiles that the Contractor shall assume will be suitable for reuse for pricing purposes. Should the actual quantity of tiles requiring replacement exceed the confirmed quantity due to the condition discovered after removal, we assume the additional replacement would be treated as a change to the contract. Please confirm.

Answer: See answer to question 2, Section H.18.2 of attachment 1, and amended Sections of SOW.

24. The Price Quotation Breakdown identifies “Minor Repairs to Existing

Substrate” for 3,300 SF of the plaza roof areas. Please define the exact scope and anticipated extent/type of these repairs for pricing purposes, including whether only localized patch repairs are required. Should demolition reveal substrate deterioration requiring repairs beyond the defined scope, we assume such additional repairs would be treated as a change to the contract.

Please confirm.

Answer: See answer to question 2 and refer to Specifications provided in Section 020720 prat 1.1.B. Quoters shall assume localized patch repairs.

Conditions that materially differ from those indicated in the solicitation shall be addressed in accordance with FAR 52.236-2, Differing Site Conditions, as applicable. The Contractor shall not proceed with any additional work or work not covered by the contract without prior written approval from the Contracting Officer.

25. Please confirm whether any existing rooftop equipment, piping, supports, or other obstructions will need to be temporarily removed and reinstalled by the Contractor to complete the roofing works, or whether such removal/reinstallation will be performed by the Government.

Answer: See answer to questions 15.

26. Please confirm whether the five roof drains and five overflow scuppers identified in the Price Quotation Breakdown are to be completely replaced or only reflashed and integrated into the new roofing system.

Answer: See specifications in Section 010100 part 1.1.A.1.c of the SOW.

27. The Price Quotation Breakdown identifies wood fascia and soffit repair/replacement as one Lump Sum item. Please define the exact scope and extent of the required repair/replacement for pricing purposes and, if available, provide approximate quantities or identify the affected areas on the drawings. Should additional deteriorated fascia or soffit be discovered beyond the defined scope, we assume such additional work would be treated as a change to the contract. Please confirm.

Answer: See answer to question 2 and refer to the SOW and drawings.

Conditions that materially differ from those indicated in the solicitation shall be addressed in accordance with FAR 52.236-2, Differing Site Conditions, as applicable. The Contractor shall not proceed with any additional work or work not covered by the contract without prior written approval from the Contracting Officer.

28. Please confirm whether the Contractor may perform work on multiple roof areas simultaneously, or whether the Government requires the roof areas to be completed sequentially.

Answer: There are no sequencing requirements at this time so long as the plans follow specifications of Section 020720 part 1.3 of the SOW.

29. Please confirm whether Government-provided water may be used for construction activities such as cleaning, mortar mixing, and testing. Section H.9.3 appears to limit Government-provided electrical power to temporary lighting and safety devices only.

Answer: Confirmed. Section H.9.3 has herewith been amended in its entirety. It includes: The Government will provide the Contractor access to existing Government utilities, including water [….].

30. Could you confirm the estimated contract value range or magnitude of construction for this project? Section L.3 (Magnitude of Construction) is referenced in the solicitation but was not included in Attachment 1.

Answer: The magnitude has herewith been added as Sub-Section L.1to Section IV of Attachment 1 – Sections I-IV.

31. Since the site visit occurred on August 6, 2026, is there any additional site documentation, photos, or condition assessment available to offerors who were unable to attend, to support accurate pricing?

Answer: See answer to question 21.

32. Can a subcontractor holding the relevant manufacturer applicator certification and past performance satisfy the technical/experience requirements on behalf of a prime contractor that does not independently hold that certification? Is there a required minimum percentage of work that must be self-performed by the prime versus subcontracted?

Answer: The Government will permit offerors to propose qualified subcontractors to perform portions of the required work. A subcontractor's manufacturer applicator certification and relevant experience may be considered as evidence of the offeror's ability to perform the requirement, provided that the subcontractor is identified in the proposal and is committed to performing the applicable work. However, where the solicitation specifically requires the prime contractor itself to possess a certification, that requirement must be satisfied by the prime contractor and may not be satisfied solely through a subcontractor.

The solicitation does not establish a separate minimum percentage of the work that must be self-performed by the prime contractor, unless otherwise stated in the solicitation or required by applicable Federal Acquisition Regulation provisions. The prime contractor remains responsible for the overall performance of the contract and for the performance of its subcontractors.

33. Is a U.S.-domiciled prime contractor with an Egypt-based subcontractor performing the on-the-ground work an eligible teaming structure for this acquisition?

Answer: Yes, provided that the proposed teaming arrangement complies with all applicable solicitation requirements and the prime contractor remains responsible for performance of the contract.

34. For the clay tile roof sections, should offerors price Alternate Option 1 (historic/modern hybrid) or Alternate Option 2 (fully historic) as the base bid, or should both be priced separately for evaluation?

Answer: Both shall be priced separately for evaluation.

35. Can you confirm the required contractor performance period (number of calendar days from Notice to Proceed), and the required warranty period from both the manufacturer and contractor?

Answer: See Attachment 1, Section F.1 and Statement of work specifications section 075560 part 1.9.A.

36. Regarding DBA insurance under Section K.6 — is full DBA coverage required for all Local Nationals and Third Country Nationals performing work in Egypt, or is any waiver applicable?

Answer: See Section B.5.

37. METAL FLASHING – Roof Area RA-04 (Sloped Roofing):

According to the SOW SECTION 076200 - SHEET METAL FLASHING AND TRIM and Drawings sheet A-502, all metal flashing to be copper.

Please confirm whether the use of stainless steel instead of copper for the metal flashings will be acceptable.

Answer: All metal flashing are to be copper.

38. Regarding Section H.1.1: Please confirm:

a. whether the quotation must include only a financial institution letter confirming the ability to issue the required ILCs, or whether an executed ILC may be submitted instead.

b. Confirm whether the Payment and Performance Guaranty Samples are for post-award execution only.

c. Confirm the required percentage for each Payment and Performance ILC/Guaranty: 20% or 10% of the contract price.

Answer:

a. See attachment 1, page 72.

b. These samples contain language that the original Payment and Performance Guaranty after contract award shall contain.

c. See Section H.1.1.

39. Regarding Section H.1.4: Section H.1.4 requires a 5% Performance Surety ILC during the five-year warranty period, while the Performance Guaranty Sample appears to state 10%. Please confirm:

a. the percentage of performance security required during the five-year warranty period.

b. that the cost of maintaining this security for the full warranty period must be included in the firm-fixed price.

Answer:

a. Please carefully read Section H.1.4 which reflects: After final acceptance, only a performance surety ILC for 5% of the contract price shall remain in effect for the five -year warranty period.

However, for the duration of the contract (and before final acceptance), Section H.1.1. applies.

b. See Section B.3.1.

40. Reference: Section B.7, Price Quotation Breakdown; FAR 52.237-1 and Site Visit Addendum; Appendix A, Section 011050, Paragraph 3.4.B:

Electronic devices and photography were restricted during the site visit, while quoters remain responsible for verifying dimensions, quantities, and existing conditions.

Please provide any Government-approved roof photographs, dimensions/areas, elevations, penetration or equipment schedules, and site-visit measurements available for quotation purposes.

Answer: See answer to question 21.

41. Contract Schedule - Procurement Period vs. Construction Period Reference: Section F.1.1, Performance of Work; Section F.1.2, Notices to Proceed: Section F.1.1 provides 285 calendar days, comprising 210 days for procurement/shipment and 75 days for construction, while other language states that the 75-day period includes procurement/shipment.

Please confirm:

a. whether the intended sequence is Award/LNTP, 210-day procurement and shipping period, CNTP, then 75-day on-site construction period.

b. the event that starts the 75-calendar-day construction period.

c. whether procurement may begin immediately after award or only after issuance of an LNTP.

Answer: The contractor may proceed with ordering materials after issuance of the LNTP.

The CNTP will be issued after delivery of the materials and acceptance by the Government.

Construction may only start after issuance of the CNTP. The construction period is 75 days.

42. Security Requirement for Local Random Procurement Reference: Appendix A, Section 011050, Paragraph 3.3.C, Approved Procurement Methods. Section 011050 requires Local Random Procurement to be performed by a minimum Secret-cleared U.S. citizen. Please confirm whether the Local Random Procurement requirement applies to this project.

Answer: Section 011050, Paragraph 3.3.C is not applicable to this project.

43. If applicable, identify which permanent material categories must use Local

Random Procurement rather than Non-Secure U.S. Procurement or Local Unrestricted Procurement.

Answer: This is not applicable. Materials may be procured from the United States or overseas, subject to all applicable solicitation and contract requirements.

44. Missing Sub-Section L.3 - Magnitude of Construction Project.

Reference: Section L, Volume 2, Tab D, Experience and Past Performance.

Tab D requires projects similar in magnitude to the range stated in Sub-Section L.3, but that range is not included in the solicitation package. Please clarify.

Answer: See answer to question 30.

45. Please provide the construction magnitude/dollar range that will be used to evaluate similar past performance.

Answer: See answer to question 30.

46. Sample Quality Assurance Report: Reference: Section E.5.17, QMP Reporting; Section L, Volume 2, Tab E, Preliminary Quality Management Program.

Section E.5.17 references a sample Quality Assurance Report, while Tab E identifies the required Preliminary Quality Management Program. Please clarify.

Answer: Quoters shall prepare and include the sample QA Report as part of the Preliminary QMP submission under Volume 2, Tab E, in accordance with Section E.5.17. Following contract award, the Contractor shall update and submit the QA Report within 15 calendar days of contract award and maintain the report in accordance with the requirements of Section E.5.17 throughout contract performance.

47. Please confirm whether a sample QA Report is required with the quotation.

Answer: See response to question 46.

48. If required, confirm where the sample QA Report should be included and whether a separate page limit applies.

Answer: See response to question 46. There is no page limitation for this requirement.

49. Technical Volume Page Limits. Reference: Section L, Volume 2, Tabs A-G;

Tab D, Experience and Past Performance. The solicitation states page limits for Past Performance but does not state limits for the other Volume 2 tabs.

Please confirm any page limits, file-size limits, or formatting restrictions applicable to Volume 2 Tabs A, B, C, E, F, and G.

Answer: There are no other limitations other than those provided.

50. Phase 1 Preliminary Project Understanding Statement Reference: Section L, Volume 1, Phase 1 Mandatory Minimum Requirement No. 5; Volume 2, Tab A, Performance Schedule and Narrative.

Volume 1 requires a preliminary project-understanding statement, while Volume 2 requires a detailed performance schedule and narrative.

Please confirm whether the Phase 1 statement must be a separate Volume 1 submission or may cross-reference the detailed Volume 2 narrative.

Answer: These are separate submission requirements and serve different purposes. The Phase 1 Preliminary Project Understanding Statement is a Phase 1 Mandatory Minimum Requirement and shall be submitted in Volume 1 as specified in the solicitation. The Performance Schedule and Narrative in Volume 2 is a separate submission addressing the quoter's proposed schedule and execution approach. Accordingly, the Phase 1 Preliminary Project Understanding Statement may not be satisfied solely by cross-reference to the Volume 2 Performance Schedule and Narrative. The quoter shall provide the required Phase 1 statement in Volume 1; however, the quoter may avoid unnecessary duplication by appropriately cross-referencing information contained in Volume 2, provided that the Phase 1 submission itself clearly demonstrates the required project understanding.

51. Authorization to Perform in Egypt. Reference: Section L, Volume 1, Phase 1 Mandatory Minimum Requirement No. 3; DOSAR 652.242-73, Authorization and Performance. The solicitation permits a quoter to provide a plan for obtaining authorization to operate in Egypt but does not identify the specific authorization required. Please confirm:

a. if Egyptian registration, license, permit, or other authorization is required of the Prime Contractor.

b. whether the Prime must hold the authorization directly or may satisfy the requirement through a properly licensed Egyptian subcontractor or partner.

c. when the authorization must be fully obtained.

Answer: If work is performed by an Egyptian subcontractor, the quoter shall identify the proposed subcontractor and provide evidence of the subcontractor's applicable authorization, licenses, and permits as per local laws and regulations. The prime contractor remains responsible for ensuring that the contract is performed in accordance with DOSAR 652.242-73 and applicable Egyptian laws and regulations.

If the quoter itself will perform work in Egypt for which an authorization, license, or permit is required, the quoter must obtain and maintain the applicable authorization, license, or permit. If the quoter has not obtained such authorization, the quoter shall provide all documents stated in attachment 1, page 72, sub-part 3. Full authorization must be provided within 30 days of award.

52. Key Personnel - Prior Relationship with the Contractor:

Reference: Section H.14.1, Key Personnel; Section L, Volume 2, Tab B, Key Personnel:

Section H.14.1 states that at least two of the three Key Personnel must have worked with the quoter for more than one year on similar projects, while Tab B permits non-employees to be proposed with letters of intent.

Please:

a. Confirm whether the one-year prior working relationship is a mandatory qualification at quotation submission.

b. Confirm whether personnel proposed under a Letter of Intent who have not previously worked with the quoter for one year may satisfy this requirement.

Answer:

a. Yes. In accordance with Section H.14.1, at least two of the three proposed Key Personnel must have worked with the quoter for more than one year on similar projects. This is a mandatory requirement and must be demonstrated at the time of quotation submission.

b. Personnel proposed pursuant to a Letter of Intent may be considered for the Key Personnel requirement; however, the Letter of Intent does not waive or replace the one-year prior working relationship requirement in Section H.14.1. Accordingly, at least two of the three proposed Key Personnel must satisfy the one-year prior working relationship requirement, regardless of whether they are current employees or proposed under a Letter of Intent. A third Key Person may be proposed under a Letter of Intent without having previously worked with the quoter for one year, provided that all other applicable Key Personnel requirements are satisfied.

53. Roof Area RA-07 - Scope Status Reference: Attachment J.2, Drawing AD101, DCMR Demolition and Overall Roof Plan; Appendix A, Section 010100, Summary of Work; Attachment 2, Price Quotation Breakdown. Drawing AD101 identifies RA-07 without marking it NIC, while RA-07 is not included in the Summary of Work or Price Quotation Breakdown. Please confirm whether RA-07 is included in the contract scope.

Answer: See amended SOW and revised attachment J.2 - drawings.

54. Steep-Slope Roofing - Historic Option 1 vs. Option 2. Reference: Appendix

A, Section 010100, Summary of Work, Paragraphs 1.1.A.2.l and 1.1.A.2.m.

The specification provides two different termination details for Roof Areas 4, 5, 6, and 12 but does not identify the required Base Contract option.

Please:

a. confirm which option is required for the Base Contract.

b. If both apply, identify where each option is to be used.

Answer: See answer to question 34.

55. Temporary Electrical Power - Government Service vs. Contractor Generator

Reference: Appendix A, Section 010100, Paragraph 1.6.B, Temporary Electrical; Section H.9.3, Utilities and Facilities.

Section 010100 indicates Owner-paid temporary power, while Section H.9.3 limits Government power to lighting and safety devices and requires a contractor generator for other loads.

Please confirm:

a. whether Government power may be used for construction tools and equipment.

b. If not, confirm that the Contractor must provide generator power for all other loads and include generator and fuel costs in the firm-fixed price.

Answer: Section H.9.3 has been herewith amended in its entirety.

56. Clay Tile Salvage Rate and New Tile Quantity. Reference: Appendix A, Section 010100, Paragraph 1.1.A.2.a; Attachment 2, Price Quotation Breakdown, Roof Areas 4, 5, 6, and 12.

The specification anticipates a 60% tile salvage rate, while Attachment 2 lists 1,800 SF demolition, 1,000 SF salvage, and 1,000 SF new tile.

Please confirm if the salvage percentage or quantity is accurate.

Answer: See revised Section 010100 and Attachment 2 – Price Quotation Breakdown. However, see Section B.7 and the note provided in attachment 2:

quoter shall adjust the PQB as necessary.

57. Government Review Period for Submittals

Reference: Section F.3, Contractor Submission of Construction Schedules;

FAR 52.236-21; Appendix A, Section 010100, Paragraph 1.2, Submittals.

The schedule must account for Government approval of submittals, but no review period is stated.

Please confirm the anticipated Government review period for initial submittals and resubmittals.

Answer: Government review period is anticipated to be thirty days.

[END OF QUESTIONS AND ANSWERS]