Dental Units, Chairs, Asst. Instrumentation, Dr. Stools & Asst. Stools - Santa Fe Indian Health Center

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation to request for quotes with no issuance of a written solicitation.

(ii) This Request for Quotation (RFQ) issued via solicitation number 75H7072400045.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 2024-02.

(iv) Pursuant to the authority under the Buy Indian Act 25 U.S.C 47, this requirement is a Small Business Indian Firm set aside. If no Small Business Indian Firms are found, then with the same solicitation will consider Small Businesses (veteran owned, veteran-owned disable, woman owned, etc.) once the determination has been made regarding the Small Business Indian Firms set aside.

(v) The associated NAICS code is 339114 with small business standard of 750.

(vi) The purpose of this fixed price purchase order is to procure the following Brand Name or Equal to the following:

Five (5) ADEC 533 Continental Dental Units                            Unit Price: _____________.

Five (5) ADEC 511 Dental Chairs                                                   Unit Price: _____________.

Five (5) 551 Assistants’ Instrumentation                                  Unit Price: _____________.

Five (5) ADEC 521 Doctors’ Stools                                                Unit Price: _____________.

Five (5) ADEC 522 Assistants’ Stools                                           Unit Price: _____________.

(vii) The contractor shall provide Five (5) each ADEC 533 Continental Dental Units; Five (5) ADEC 511 Dental Chairs; Five (5) 551 Assistants’ Instrumentation; Five (5) ADEC 521 Doctors’ Stools; and Five (5) ADEC 522 Assistants’ Stools or equivalent to the Santa Fe Indian Health Center.

(viii) The Systems will be fully operational and shall meet the following specifications and features:

CLIN0001 - Five (5) ADEC 533 Continental Dental Units

SPECIFICATIONS:

Model / 533 Continental

Air Coolant / Adjustable

Control Head / Accommodates 2 ancillary control modules

Water System / Self-contained 2-liter bottle

Water Coolant / Individually adjustable

Flex-arm  / Balanced with positive positioning

Touchpad / Deluxe Plus

Configuration / Left or right handed dentist

Flexible Assembly / Provides smooth side to side movement and longer reach instrument tubing, hand-piece remains balanced in the palm of your hand without any pullback.

Whips / 6

Weight / 95 lbs.

Range of Motion Radius / 33”

Warranty / 5 years

CLIN0002 - Five (5) ADEC 511 Dental Chairs

SPECIFICATIONS:

Model / 511

Range of lift height / 13.5” to 31.5”

Recline Range / +70° to -5°

Backrest / Ultra-thin flexible

Chair Swivel / 60°(30° each side of center)

Headrest / Double articulating gliding

Power Supply / 300 W

Electrical / 15 A

Length / 82 7/8”

Weight / 422 lbs.

Hydraulic Drive System / Soft start/stop

Armrests / Support patient weight when they need it and move out of the way when they don’t

Toe-board Tilt / When chair reclines, toeboard raises 9” for a cradling effect

Warranty / 5 years

CLIN0003 - Five (5) 551 Assistants’ Instrumentation

SPECIFICATIONS:

Model / 551

Weight / 39 lbs.

Controls / Integrated touchpad

Arm / Long, adjustable vertical and horizontal

Warranty / 5 years

CLIN0004 - Five (5) ADEC 521 Doctors’ Stools

SPECIFICATIONS:

Model / 521

Adjustability / 4 points – seat tilt, backrest tilt, seat height, backrest height

Ergonomics / Adjustments allow for healthy S-shape sitting position

Seat / 3 layers – cushion foam, comfort flex armature, flex frame base

Adjustment Controls / Numbered paddles for quick access

Warranty / 5 years

CLIN0005 - Five (5) ADEC 522 Assistants’ Stools

SPECIFICATIONS:

Model / 522

Adjustability / 4 points – seat tilt, backrest tilt, seat height, backrest height

Ergonomics / Adjustments allow for healthy S-shape sitting position

Seat / 3 layers – cushion foam, comfort flex armature, flex frame base

Adjustment Controls / Numbered paddles for quick access

Warranty / 5 years

Key Features:      

Whips reduce hand fatigue

Ambidextrous – right or left hand dentists

Balanced flex-arm

Deluxe Plus touchpad

Perfect position headrest creates greater patient comfort and better access for dentist

Dental Unit can be positioned over patient or to the side

Warranty: The Vendor shall provide a 5 year limited warranty for the equipment.

Shipping: The Vendor shall include all associated shipping costs and provide shipping

date information to both the Contracting Officer’s Representative (COR) and Biomed listed.

The equipment shall be shipped to the following location:

                  Santa Fe Indian Health Center

                  Attn: Dental Department/Clinic                       

                  1700 Cerrillos Road

                  Santa Fe, NM  87505

CONTRACTING OFFICER’S RESPRSENTATIVE (COR)/POINT OF CONTACT (POC): The Vendor shall verify all equipment information and coordinate delivery with the COR as follows:

Travis Snyder, COR, (505) 946-9209

Bruce Alexander, Biomed, (505) 946-9369

Installation: Equipment installation by the Vendor will be required under this purchase.

Training: Training is required for these equipment.

The delivery and acceptance terms for this order are FOB Destination. 90 days after Receipt of Award.

(ix) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023),

applies to this acquisition. Submit quotes on company letterhead stationery, signed and dated, it shall include the following:

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate

compliance with the requirements in the solicitation. This may include product literature,

or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation

(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this solicitation.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability (specifications) and (ii) Price; All technical factors other than price, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications— Commercial Items (Nov 2023), with its offer. The offeror shall complete only paragraph (b) of the provision of the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition. The following addendum applies: Advance payments will not be issued by Finance unless stated herein. Upload complete invoice with all required documentation to: https://www.ipp.gov.

(xii) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Dec 2023), and the additional FAR clauses cited in the clauses are applicable to the acquisition.The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Jun 2020 (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109- 282) (31 U.S.C. 6101 note).

(9)  52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(12)  52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

(18) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

(20) 52.219-8, Utilization of Small Business Concerns (Sep 2023) (15 U.S.C. 637(d)(2) and (3)).

(23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 637s).

(31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

(33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(34) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

(38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

(39) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

(40) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

(48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

(52) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

(55) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(62) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

(66) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d) (13)).

(xiii) As determined by the contracting officer, the following additional contract requirement(s) as well as terms and conditions are necessary for this acquisition consistent with customary commercial practices.

a) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) & 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) applies to the RFQ. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available. The offeror stands cautioned that the listed provisions may include blocks, which requires completion by the offeror. Submit these sections with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. In addition, it is possible to access electronically at this address www.acquisition.gov the full text of a solicitation provision.

1) FAR 52.217-8, Option to Extend Services (Nov 1999)

b) The following HHSAR clauses are incorporated to this RFQ:

1) 352.211-3, Paperwork Reduction Act (DEC 2015)

2) 352.226-1, Indian Preference (DEC 2015)

3) 352.226-2, Indian Preference Program (DEC 2015)

4) 352.227-70, Publications and Publicity (DEC 2015)

5) 352.232-71, Electronic Submission of Payment Requests (Feb 2022)

Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associatedsupporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(xiv)  Quotes are due by 12:00 pm MST on 03/08/2024, e-mail the quotes to patricia.trujillo@ihs.gov. Acquisition questions are due on 03/01/2024, 12:00 pm MST. Offer must confirm the receipt of the quotes by IHS.

(xv) Technical questions contact is Travis Snyder, travis.snyder@ihs.gov, or Bruce Alexander, bruce.alexander@ihs.gov. Contact for any acquisition questions or the solicitation is Patricia Trujillo, patricia.trujillo@ihs.gov.