DeCA Europe UK Facilities Commercial Refrigeration Call for Solutions
Open Special Notice Posted
- Solicitation number
- HQC0102713
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Lakenheath Suffolk United Kingdom
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is conducting a Call for Solutions for commercial refrigeration maintenance services at four Royal Air Force installations in the United Kingdom (RAF Lakenheath, Mildenhall, Alconbury, and Croughton), with a Phase 1 Solution Brief due October 29, 2026 at 3:00 PM Central European Time. This procurement is issued under the Commercial Solutions Opening (CSO) program (Notice ID HQCAAA2702, posted October 2, 2026) and supports Area of Interest 5.2 "Elevate the Patron Experience."
DeCA seeks an innovative commercial provider to deliver comprehensive preventative, unscheduled, and 24/7/365 emergency refrigeration maintenance services ensuring continuous reliable operations at UK commissaries. Required capabilities include rapid on-site emergency response, preventative maintenance compliant with local commercial standards, transparent fixed-price quoting and reporting, and full compliance with UK statutory requirements and Department of War safety and warranty standards. Prospective contractors must operate in the United Kingdom and demonstrate proven expertise in commercial refrigeration maintenance in grocery settings.
The Government intends to establish a long-term partnership for up to five years and requests vendors propose a Period of Performance reflecting customary commercial lead times and repair benchmarks. The Government reserves discretion to adjust the Period of Performance and structure the award as a base period with one or more option periods. Interested vendors shall submit a Phase 1 Solution Brief (maximum 10 pages or 20 slides) via email to Contract Specialist Nicholas Ruppert (Nicholas.Ruppert@deca.mil) or Contracting Officer Daniel Ellis (Daniel.Ellis@deca.mil). Submissions must be preceded by Unique Entity ID registration in SAM and PIEE WAWF registration for award eligibility.
Notice text
In accordance with the Commercial Solutions Opening (CSO) – Defense Commissary Agency (DeCA), OCONUS, posted October 2, 2026 under Notice ID HQCAAA2702, the following requirement supports Area of Interest (AoI) 5.2 Elevate the Patron Experience. The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for commercial building refrigeration maintenance services for the commissaries within the United Kingdom (UK) area (RAF’s Lakenheath, Mildenhall, Alconbury and Croughton). The prospective contractor shall provide a comprehensive preventative, unscheduled, and 24/7/365 emergency maintenance for commercial refrigeration maintenance services to ensure continuous and reliable operations. Solutions should demonstrate rapid on-site emergency response capabilities, preventative maintenance compliant with local commercial standards, transparent fixed-price quoting and reporting procedures, and full compliance with applicable host nation (UK) statutory requirements and Department of War (DoW) statutory, safety, and warranty standards from firms operating in United Kingdom, compliant with UK and host nation specific regulations and standards as it relates to commercial refrigeration preventive maintenance and repair. Attached documents contain technical data that will provide assistance in understanding current conditions that the commercial solution will need to meet.
Please see attached PDF Call for Solutions Letter which has additional information. The PDF has additional documents attached to support the information in the Call for Solutions letter. You will have to download the PDF to be able to view these attachments.
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