DE01--EEG Closed Caption Pro Encoders Support (VA-26-00048876) | POP : 08-03-2026 to 08-02-2027| Avery/Morgan
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C77626Q0214
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- DE01 IT and Telecom - End User: Help Desk; Tier 1-2, Workspace, Print, Output, Productivity Tools (Labor)
- Place of performance
- Ilead Jefferson Barracks Vamc 1 Jefferson Barracks Drive , Building 56 St. Louis MO 63125
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Program Contracting Activity Central intends to solicit proposals through open market competition and award a Firm Fixed Price contract for annual support of EEG Closed Caption Pro Encoders, with an RFQ closing date of June 1, 2026 at 1:00 PM Eastern Time. This is not a set-aside. Eligible vendors must be registered in SAM.gov under NAICS code 541519 (Other Professional, Scientific, and Technical Services), which carries a Small Business Administration size standard of $34 million. The solicitation will be issued as RFQ 36C77626Q0214 using FAR Parts 12 and 15. Performance location is Jefferson Barracks VAMC, Building 56, St. Louis, Missouri. The VA's Institute for Learning, Education and Development (ILEAD) maintains a broadcast facility with five EEG HD492-O-O1G Closed Caption Pro Encoders that provide real-time closed captioning for live satellite video delivery via the EEG iCAP caption delivery service. The contract base period runs August 3, 2026 through August 2, 2027, with four optional 12-month renewal periods. All written questions must be submitted via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov; telephone inquiries will not be accepted. The contracting office is located at 6100 Oak Tree Blvd, Suite 490, Independence, Ohio 44131.
Notice text
Department of Veterans Affairs
Veterans Health Administration
Program Contracting Activity Central (PCAC)
05/18/2026
PRE-SOLICITATION NOTICE
Closed Caption Encoder Support
Solicitation Number: 36C77626Q0214
This is a Pre-Solicitation Notice that the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC), intends to solicit proposals through an open market competition and subsequently award a Firm Fixed Price (FFP) Contract for the Institute for Learning, Education and Development [ILEAD], Production and Delivery [PD] Service Line in Saint Louis, MO. Please note: this is being issued in connection with Request for Quote (RFQ) 36C77626Q0214.
The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) maintains a broadcast facility in St. Louis Missouri, to include live satellite video delivery. ILEAD uses EEG closed caption encoders and the EEG iCAP caption delivery service to provide real-time closed captioning for live satellite video delivery.
ILEAD previously replaced their EEG HD490 caption encoders with a total of (5) EEG HD492-O-O1G Closed Caption Pro Encoders that requires annual support.
This requirement will be open market using RFO Parts 12 and 15. To be eligible for award consideration, the prime vendor must be registered in SAM.gov as a business in NAICS 541519.
The solicitation will be issued as a Request for Quote (RFQ). The NAICS code is 541519 and the Small Business Administration Size Standard $34 Million. This will be a firm-fixed-price contract with four 12 month option periods. This notice is not a request for competitive offers. All questions must be submitted in writing to the issuing office via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov. Telephone calls will not be accepted. The VA reserves the right to use only Contracting Opportunities on SAM.gov via the internet to provide notification of any amendments to this notice and the subsequent solicitation. It is the contractor s responsibility to view Contracting Opportunities daily for any amendments to this notice and the solicitation.
The VA estimates that the solicitation and related amendments will be posted to Contracting Opportunities on SAM.gov on or around 5/18/2026. The solicitation is anticipated to be issued for 7 calendar days and close 6/01/2026. Solicitation initial posting date and the closing date are subject to change as necessary.
Any responsible Offerors may submit an offer upon release of the solicitation. All Offerors must be registered in the SAM database prior to award of a contract.
DISCLAIMER This Pre-Solicitation notice is issued solely for information and planning purposes only and does not constitute a solicitation. The solicitation number will be 36C77626Q0214. This advertisement does not commit the Government to award a contract. All inquiries regarding this requirement must be sent electronically to Contracting Officer Kymberly.Morgan@va.gov and Rachael.avery@va.gov.
Contracting Office Address:
Department of Veterans Affairs
Program Contract Activity Central
6100 Oak Tree Blvd, Suite 490
Independence, OH 44131
Files
| File | Type | Posted |
|---|---|---|
| 36C77626Q0214_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DE01--EEG Closed Caption Pro Encoders Support (VA-26-00048876) | POP : 08-03-2026 to 08-02-2027| Avery/Morgan | Solicitation | |
| This notice | Pre-Solicitation |
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