36C77626Q0214_1.docx
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- Solicitation number
- 36C77626Q0214
About this file
This is a Pre-Solicitation Notice issued by the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) for annual support services related to EEG Closed Caption Pro Encoders. The VA's Institute for Learning, Education and Development (ILEAD) facility in St. Louis, Missouri operates a broadcast facility that maintains five EEG HD492-O-O1G Closed Caption Pro Encoders used to provide real-time closed captioning for live satellite video delivery via the EEG iCAP caption delivery service. The solicitation will be issued as a Request for Quote (RFQ) numbered 36C77626Q0214 on or around May 18, 2026, with a closing date of June 1, 2026 at 1:00 PM Eastern Time. The anticipated contract will be a firm-fixed-price award with a base period of August 3, 2026 to August 2, 2027, followed by four optional 12-month renewal periods.
Eligible vendors must be registered in SAM.gov under NAICS code 541519 (Other Professional, Scientific, and Technical Services), which carries a Small Business Administration size standard of $34 million. This is an open market competition using Federal Acquisition Regulation (FAR) Parts 12 and 15. All inquiries must be submitted in writing via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov; telephone inquiries will not be accepted. The contracting office is located at 6100 Oak Tree Blvd, Suite 490, Independence, Ohio 44131, and the place of performance is Jefferson Barracks VAMC, Building 56, St. Louis, Missouri 63125.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| EEG Closed Caption Pro Encoders Support (VA-26-00048876) | POP : 08-03-2026 to 08-02-2027| Avery/Morgan |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C77626Q0214 |
| RESPONSE DATE/TIME/ZONE |
| 06-01-2026 13:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| DE01 |
| NAICS CODE* |
| 541519 |
| PLACE OF PERFORMANCE |
| ILEAD Jefferson Barracks VAMC |
1 Jefferson Barracks Drive , Building 56
St. Louis MO
| POSTAL CODE |
| 63125 |
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Program Contracting Activity Central
6100 Oak Tree Blvd, Suite 490 Independence OH 44131
POINT OF CONTACT*
Contract Specialist Rachael Avery rachael.avery@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| Dept of the VA |
| AGENCY CONTACT’S EMAIL ADDRESS |
| rachael.avery@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
Department of Veterans Affairs
Veterans Health Administration Program Contracting Activity Central (PCAC)
05/18/2026
PRE-SOLICITATION NOTICE
Closed Caption Encoder Support
Solicitation Number: 36C77626Q0214
This is a Pre-Solicitation Notice that the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC), intends to solicit proposals through an open market competition and subsequently award a Firm Fixed Price (FFP) Contract for the Institute for Learning, Education and Development [ILEAD], Production and Delivery [PD] Service Line in Saint Louis, MO. Please note: this is being issued in connection with Request for Quote (RFQ) 36C77626Q0214.
The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) maintains a broadcast facility in St. Louis Missouri, to include live satellite video delivery. ILEAD uses EEG closed caption encoders and the EEG iCAP caption delivery service to provide real-time closed captioning for live satellite video delivery.
ILEAD previously replaced their EEG HD490 caption encoders with a total of (5) EEG HD492-O-O1G Closed Caption Pro Encoders that requires annual support.
This requirement will be open market using RFO Parts 12 and 15. To be eligible for award consideration, the prime vendor must be registered in SAM.gov as a business in NAICS 541519.
The solicitation will be issued as a Request for Quote (RFQ). The NAICS code is 541519 and the Small Business Administration Size Standard $34 Million. This will be a firm-fixed-price contract with four 12 month option periods. This notice is not a request for competitive offers. All questions must be submitted in writing to the issuing office via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov. Telephone calls will not be accepted. The VA reserves the right to use only Contracting Opportunities on SAM.gov via the internet to provide notification of any amendments to this notice and the subsequent solicitation. It is the contractor’s responsibility to view Contracting Opportunities daily for any amendments to this notice and the solicitation.
The VA estimates that the solicitation and related amendments will be posted to Contracting Opportunities on SAM.gov on or around 5/18/2026. The solicitation is anticipated to be issued for 7 calendar days and close 6/01/2026. Solicitation initial posting date and the closing date are subject to change as necessary.
Any responsible Offerors may submit an offer upon release of the solicitation. All Offerors must be registered in the SAM database prior to award of a contract.
DISCLAIMER This Pre-Solicitation notice is issued solely for information and planning purposes only and does not constitute a solicitation. The solicitation number will be 36C77626Q0214. This advertisement does not commit the Government to award a contract. All inquiries regarding this requirement must be sent electronically to Contracting Officer Kymberly.Morgan@va.gov and Rachael.avery@va.gov.
Contracting Office Address:
Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490 Independence, OH 44131
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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