Dairy Requirement - FY25 Extension - FDC SeaTac

U.S. Department of Justice

Federal Bureau of Prisons

Federal Detention Center (FDC) SeaTac

2425 South 200th Street

SeaTac, WA 98198

September 5, 2025

(i) This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B61125Q00000020. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

(iv) This solicitation is being issued as a total small business set-aside. The NAICS for this requirement is 311511 with a size standard of 700 employees.

(v) The following items are required:

Various Dairy items for the Federal Detention Center, SeaTac, WA, as detailed in the solicitation.

Attachment A – BRQ 15B61125Q00000020

(vi) This solicitation is expected to result in a single award, of a firm-fixed price contract for dairy items. Quantities listed in the solicitation are the estimated total quantities for the entire period of performance. There are no minimum or maximum quantities guaranteed.

(vii) TERMS OF DELIVERY ARE F.O.B. DESTINATION BEGINNING October 1, 2025, AND ENDING December 31, 2025, BETWEEN THE HOURS OF 7:00 A.M. PACIFIC STANDARD TIME (PST) and 1:00 P.M. PST. WEEKLY DELIVERIES WILL BE MADE ON A DAY MUTUALLY AGREED UPON BETWEEN THE GOVERNMENT AND THE CONTRACTOR. NO DELIVERY ON WEEKENDS OR HOLIDAYS.

ANY QUESTIONS REGARDING DELIVERY CONTACT:

Food Service Administrator at (206)870-5714

Food Service Warehouse at (206)870-5785

Refer to Attachment B – Local Delivery Requirements Dairy for detailed delivery instructions and additional delivery requirements.

Delivery to be completed on-site at:

Federal Detention Center (FDC) SeaTac

2425 South 200th Street

SeaTac, WA 98198

(viii) FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) applies to this acquisition. References to offer and offeror are hereby changed to quote and quoter respectively.

(ix) Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below and detailed in Attachment C – Evaluation Factors and Award Information.

1. Price – The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable; and
2. Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor; and
3. Technical – In the form of Product Offered (Identify the Product Brand or Manufacturer).

(x) FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) must be submitted with quote.

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023), is applicable to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Products and Commercial Services (JAN 2025)(Deviation FEB 2025), to include the below, are applicable to this acquisition.

(b) 

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712) 

X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)  

(Pub. L. 109-282) (31 U.S.C. 6101 note). 

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328). 

X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note) 

X (18) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). 

X (26) (i) 52.219-28, Post Award Small Business Program Re-representation JAN 2025) (15 U.S.C. 632(a)(2)). 

X (31) 52.222-3 Convict Labor (June 2003) (E.O. 11755). 

X (32) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126). 

X (35)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212). 

X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) 

X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). 

X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a). 

X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 

X (55) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513). 

X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332). 

X (61) 52.232-36 Payment by Third Party (May 2014) (31 U.S.C.3332).  

X (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.). 

(c)

X (9) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii) The selected Quoter must comply with the additional contract terms and conditions, which are incorporated herein by reference:

Provisions 

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) 

FAR 52.204-7 System for Award Management (Oct 2018) 

FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 

Clauses 

FAR 52.204-13 System for Award Management (Oct 2018) 

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) 

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) 

DOJ-02 – Contractor Privacy Requirements (JAN 2022) 

DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (OCT 2007)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by contacting Elizabeth Kramer, Contract Specialist, by email to ekramer@bop.gov

(xiv) Not applicable to this solicitation.

(xv) The completed solicitation package must be returned no later than 2:00 p.m. Pacific Standard Time on September 12, 2025. The anticipated award date is on or about September 17, 2025.

(xvi) Vendors shall submit quotes in .pdf format to Elizabeth Kramer, Contracting Officer, by email to SET-Contracting-S@bop.gov or ekramer@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted. Emails rejected by filters are not the responsibility of the government. Quotes received after the due date will be handled in accordance with FAR 52.212-1(f). Quotes MUST be good for 30 calendar days after close.

Please ensure all information requested is included. Information will be posted to the General Services Administration, Contract Opportunities: SAM.gov|Contract Opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FDC SeaTac) to respond. Questions must be submitted by email only, SET-Contracting-S@bop.gov. No phone calls please.